Top 5029 Administrative services Jobs in Phoenix Az

Office Manager
ACT Child & Family Services —Phoenix, AZ
- $24 - $26 an hour
- Part-time
- Hybrid work
- Word processing
- HIPAA
- Mid-level
- Paid time off
- Flexible schedule
Quick Apply
2d
Front Desk / Administrative Assistant
Vertex Wealth Advisors —Scottsdale, AZ
- $19 - $29 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
Security Account Manager
Sunstates Security —Phoenix, AZ
- $120,000 a year
- Urgently hiring
- Organizational skills
- In-person
- Senior level
- Health insurance
- Dental insurance
Branch Office Administrator
Edward Jones —Scottsdale, AZ
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Executive Administrative Assistant
Intel —Phoenix, AZ
- $91,750 - $151,510 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
4d
Administrative Clerk-HSE (Phoenix, AZ) - Austin Industrial
Austin Industrial —Phoenix, AZ
- $30 an hour
- Overtime
- Background check
- Microsoft Outlook
- Computer literacy
- Disability insurance
- Health insurance
2d
Office Administrator
Ecolab Inc. —Phoenix, AZ
- $26 - $29 an hour
- Overtime
- Microsoft Excel
- Mid-level
- Office
- Disability insurance
- Health insurance
Office Admin
Mercer —Phoenix, AZ
- $49,700 - $99,400 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Travel reimbursement
- Health insurance
9d
Administrative Assistant
LifeHealth LLC —Phoenix, AZ
- $34.63 an hour
- Weekends as needed
- Military
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administration Support
Sandvik —Phoenix, AZ
- $27 - $32 an hour
- Online Application
- Inventory management
- Mid-level
- Office
- Disability insurance
- Health insurance
Administrative Aide - Police Organizational Integrity Bureau
City of Phoenix —Phoenix, AZ
- $20.51 - $35.08 an hour
- Online Application
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Commuter assistance
- Paid parental leave
3d
Invoice Support Specialist (Administrative Aide) - Public Works
City of Phoenix —Phoenix, AZ
- $20.92 - $35.78 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Commuter assistance
- Paid parental leave
3h
Court Clerk
City of Glendale, AZ —Glendale, AZ
- $22.64 - $33.96 an hour
- 8 hour shift
- Microsoft Outlook
- Writing skills
- Basic math
3d
Occupational Therapist
Wee Care Corporation —Goodyear, AZ
- $85.62 - $137.61 an hour
- Contract
- Background check
- CPR Certification
- Mid-level
- Referral program
Quick Apply
Dentist
Emergency Dental of America —Phoenix, AZ
- From $300,000 a year
- Full-time
- CPR Certification
- Dental office
- Doctoral degree
Quick Apply
Licensed Associate Counselor - Fee For Service
Thrive Counseling, LLC —Gilbert, AZ
- Up to $51,700 a year
- Email
- Hybrid work
- Mid-level
- Office
- Children
- Paid training
- Continuing education credits
Quick Apply
ROUNDING WOUND CARE NURSE PRACTITIONER
ReSkin Medical —Phoenix, AZ
- Up to $140,000 a year
- Full-time
- Nursing
- Skilled nursing facility
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Speech Therapist
Arizona Sunrays —Phoenix, AZ
- $70,000 - $80,000 a year
- Full-time
- Mid-level
- Master's degree
- Clinic
- Health insurance
- Dental insurance
Quick Apply
Special Education Teacher (Elementary) - Fall 2026
Great Hearts Academies —Buckeye, AZ
- $48,440 - $68,670 a year
- Full-time
- Background check
- School experience
- Bachelor's degree
- Health savings account
- Relocation assistance
Quick Apply
Licensed Clinical Social Worker
Chandler Pediatrics —Chandler, AZ
- Part-time
- Licensed Clinical Social Worker
- Mid-level
- Clinic
- Flexible schedule
Quick Apply

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Office Manager

ACT Child & Family Services -
Phoenix, AZ

Quick Apply

Job Details

Part-time
$24 - $26 an hour
2 days ago

Benefits

Paid time off
Flexible schedule

Qualifications

Teamwork
Bachelor's degree
Attention to detail
Organizational skills
Business Administration

Full Job Description

Overview

We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our office environment. This vital role ensures smooth administrative workflows, and supports overall office efficiency. The ideal candidate will possess strong organizational skills, technical proficiency, and a proactive attitude to foster a productive and positive workplace. As an Office Manager, you will be the backbone of our administrative team, coordinating tasks that keep our office running seamlessly and supporting staff and visitors alike.

The Office Manager for ACT Child & Family Services oversees essential administrative operations, including personnel support to Family Coordination Supervisors, staff and the Clinical Director. This role provides direct support across ACT CFS Administration, the Department of Child Safety (DCS) programs (Family Connections Program). The Office Manager ensures organizational efficiency, onboarding of new staff with payroll and IT, assists with regulatory compliance, and successful collaboration with internal teams and external stakeholders.

Duties

Personnel & Administrative Operations
Human Resources: Onboard new employees in Paychex, coordinate with ACT Operations Specialist with health benefit coordination, and maintain HR documentation, including I-9 verifications and state system filings.

Budget & Financial Management

Reporting: Update the Clinical Director on budget status, providing an ongoing weekly report of IT, HR compliance and Emergency Fund needs.
Strategic Planning: Assist in developing FCC Home Visitor and Supervisor supports, as an assistant to the Clinical Director.
Liaison: Serve as the primary point of contact for the FCC employees and FCC Supervisors in collaboration with the Clinical Director.
Accounting: Office Manager is the liaison to the ACT CFS Bookkeeping Services.

Billing & Contract Administration

Billing Oversight: Facilitate and coordinate billing with ACt CFS Billing, Data Analyst, FCC Supervisor and Clinical Director using DCS Guardian software, Therapy Notes Electronic Health Record (EHR) and internal ACT CFS Database.
Dispute Resolution: Manage ACT CFS client authorization issues and facilitate any incoming client or DCS calls of concern within 24 hours of call with FCC Clinical Director and Supervisors.
External Contracts: Manage vendor contracts and billing for services including Cox, Verizon, Microsoft, Google Workspace, Relias, Therapy Notes, Adobe, TripLog, Paychex, Costco, ACT CFS Chase banking Credit Card and Iwerk.
Onboarding/Offboarding: Manage equipment setup (computers/phones) for new hires and conduct exit interviews and file audits. See Onboarding Policy and Procedure for duties.
IT Management: Triage level 1 IT issues, manage the relationship with external IT support (Iwerk), and track equipment inventory.
Insurance Coordination: Liaise with ACT Operations Specialist for health benefits and workers' compensation, ensuring all Certifications of Insurance are current annually.
Office Operations: Communicate with property/lease management, oversee office supply purchasing, maintain office equipment, storage and provide Notary services for DCS.

Qualifications

Education: Bachelor’s degree in Business Administration, Finance, or a related field preferred.
Technical Knowledge: Familiarity with computers, office machines, cell phones, Google Workspace, Gmail, EHR software, Adobe, spreadsheets, word processing.
Experience: Proven operations management experience, preferably in healthcare, education, or state government contracts.
Skills: Strong organizational skills & people skills, proficiency in Microsoft Office Suite and Google Workspace.
Compliance: Detail-oriented with a focus on accuracy and regulatory compliance,such as HIPAA, Quality Assurance, Fraud, Waste and Abuse and personnel confidentiality.

Join us as an Office Manager to play a key role in creating an organized, welcoming environment where every team member can thrive! We are committed to fostering a supportive workplace that values your skills and dedication while providing opportunities for growth and development.

Pay: $24.00 - $26.00 per hour

Benefits:

Flexible schedule
Paid time off

Education:

Bachelor's (Preferred)

Work Location: Hybrid remote in Phoenix, AZ 85004

Quick Apply

Refine Your Search

administrative services jobs in phoenix az

Office Manager

Front Desk / Administrative Assistant

Security Account Manager

Branch Office Administrator

Executive Administrative Assistant

Administrative Clerk-HSE (Phoenix, AZ) - Austin Industrial

Office Administrator

Office Admin

Administrative Assistant

Administration Support

Administrative Aide - Police Organizational Integrity Bureau

Invoice Support Specialist (Administrative Aide) - Public Works

Court Clerk

Occupational Therapist

Dentist

Licensed Associate Counselor - Fee For Service

ROUNDING WOUND CARE NURSE PRACTITIONER

Speech Therapist

Special Education Teacher (Elementary) - Fall 2026

Licensed Clinical Social Worker

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