*** We kindly ask you please DO NOT call our business line when applying, this clogs up our only phone line which is a hotline for our notaries and service line for our clients, thank you ***
Part-Time Signing Service Scheduling Assistant
Phoenix Based, PST time zone
About Us
Nearby Notary LLC is a woman-owned signing service supporting real estate, legal, and financial professionals with notary scheduling nationwide. We pride ourselves on quality control, communication, and exceptional client service.
Position Overview
We’re looking for a Part-Time Scheduling Assistant to support our signing service operations on an as-needed basis. This role is designed for someone who is detail-oriented, dependable, and thrives in a fast-paced, client-focused environment.
This is a part time position
- Payment Schedule: bi weekly
- Hours: 20-30 hours/week, based on business needs. Shifts will be scheduled in advance.
Responsibilities
On scheduled days, you will serve as the scheduling assistant on duty, including:
- Managing orders in the portal from start to finish
- Calling and vetting notaries for the right fit
- Reviewing documents and sending detailed notes to notaries
- Monitoring and responding to client and notary emails
- Checking scanbacks and communicating corrections/approvals
- Coordinating drop-offs/pickups locally (Maricopa County)
- Setting up courier pickups and tracking FedEx shipments
- Communicating with clients and updating the portal
- Managing invoices, notary lists, and performance reviews
- Providing a daily report to the Signing Service Owner
Additional Opportunities
- Extra income opportunities may be available when covering vacations or extended leave.
- Extended coverage (30+ days) will be compensated via a negotiated salary rate.
Qualifications
- Strong communication and organization skills
- Detail-oriented and proactive
- Team player with problem-solving mindset
- Prior experience in scheduling, loan signing agent, or notary services is a plus
Employment Terms
- Opportunity to grow within the company
- Includes NDA and non-compete agreement (exceptions outlined in contract)
- 60-day probationary period from contract start date
How to Apply
Send your resume and a short cover letter explaining why you’d be a good fit for this flexible, detail-driven role.
Pay: $20.00 - $25.00 per hour
Work Location: In person
