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- Wellness program
- 403(b) matching
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Student Services Specialist (Admissions & Records - 2 positions)
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- 1 year
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Student Services Specialist (Admissions & Records)
GateWay Community College —Phoenix, AZ
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Glendale Community College —Glendale, AZ
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Foot and Ankle Clinics of Arizona PLC —Chandler, AZ
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Public Records Coordinator

State of Arizona -
Phoenix, AZ

Apply Now

Job Details

Full-time
$55,000 - $60,000 a year
12 days ago

Benefits

Paid parental leave
Paid holidays
Disability insurance
Health insurance
Dental insurance
Parental leave
Life insurance
Retirement plan

Qualifications

Customer communication
Employee relationship building
Stakeholder relationship building

Full Job Description

543279

PHOENIX

SECRETARY OF STATE (DEPT OF STATE)

Full-time

SECRETARY OF STATE (DEPT OF STATE)

SECRETARY OF STATE (DEPT OF STATE)

The mission of the Office of the Arizona Secretary of State is to provide services throughout the state to:

Preserve our history

Promote engagement; and

Protect the future

The office strives to achieve this mission by being trusted, accessible, innovative, and secure

Public Records Coordinator

Job Location:

Address: 1700 W Washington Street Phoenix, AZ. 85007

Posting Details:

Salary: $55,000 - $60,000 DOE

Grade: 18

Job Summary:

The Public Records Coordinator manages, processes, and fulfills requests for public information within the SOS PRR Program. They ensure legal compliance with freedom of information and public records statutes, coordinate document retrieval across departments, and redact sensitive or exempt information before public release. Manages public records requests, ensures compliance with Arizona Revised Statutes and state retention schedules, tracks subpoenas, and coordinates document archiving or redaction. This position serves as the primary point of contact for public information requests and ensures timely, accurate, and legally compliant disclosure of government records while safeguarding confidential, protected, and exempt information.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Receive, review, track, and coordinate responses to public records requests from citizens, media organizations, attorneys, government entities, and other stakeholders.
Coordinate with internal departments, IT, or legal teams to locate and gather responsive records
Evaluate documents for disclosure eligibility, applying legal exemptions and redacting confidential information
Consult with legal counsel, agency leadership, and subject matter experts regarding complex records requests and disclosure decisions.
Communicate with requesters regarding request scope, timelines, fees, and records availability.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

General knowledge of Arizona state government and duties of Secretary of State
General knowledge of Secretary of State services and computer software applications
Federal and Arizona election laws and procedures
Public record law and retention schedules
Local and communities, politics, and organizations
The methods and means of collecting and evaluating data.
Comprehensive knowledge of Microsoft products, including Windows, Word, Outlook, Excel, Notes and PowerPoint

Skilled in:

Can deliver excellent customer service via diverse delivery mediums, including in-person, telephone and electronic
Strong team mentality with a devotion to both division and agency success
Developed interpersonal, written, and oral communication skills
Public speaking and presentation skills with an ability to cater to various audiences
Skilled at developing and executing goals, while effectively and efficiently utilizing all resources to meet deadlines
Can develop and implement new processes and procedures

Ability to:

Balance, prioritize and organize multiple tasks
Plan for projects and delegate tasks as needed
Work collaboratively in teams and across organizations
Synthesize feedback and adjust plans accordingly
Build strong relationships inside and outside the organization
Resolve incidents/problems efficiently and effectively, recognizing customers’ competence levels, and able to approach each level appropriately
Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Pre-Employment Requirements:

Associate's degree in public administration, Legal Studies, Business Administration, Library Science, Records Management, or a related field; or an equivalent combination of education, training, and relevant experience.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits: The State of Arizona offers a comprehensive benefits package to include:

Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

Apply Now

Refine Your Search

records coordinator jobs in phoenix az

Public Records Coordinator

Special Education Records Coordinator

Medical Records Coordinator

Student Services Specialist Sr. (Admissions & Records)

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Student Services Specialist (Admissions & Records - 2 positions)

Medical Records Specialist

Student Services Specialist (Admissions & Records)

Student Services Analyst (Admissions & Records)

Admissions & Records Clerk

Welcome Desk Support (FWS) - Admissions & Records

Student Services Specialist Admissions & Records -Temp Level 1

Vascular and Medical Record Coordinator

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SECRETARY OF STATE (DEPT OF STATE)

Public Records Coordinator

Address: 1700 W Washington Street Phoenix, AZ. 85007

Salary: $55,000 - $60,000 DOE

Grade: 18

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