Top 100 Event coordinator Jobs in Phoenixville, Pa

Events & Administrative Coordinator - Nonprofit
RSVP Volunteers —King of Prussia, PA
- $20 - $23 an hour
- Part-time
- Background check
- Hospitality
- Microsoft Excel
- Travel reimbursement
- Paid time off
Quick Apply
5d
Event Planner
Villanova University —Villanova, PA
- $57,200 - $71,500 a year
- Weekends as needed
- Writing skills
- Mid-level
- University
- Tuition reimbursement
- Paid time off
Meetings & Events Manager
The Institutes —Malvern, PA
- Hybrid work
- Research
- Mid-level
- 3 years
- Paid parental leave
- Paid holidays
Quick Apply
Vendor Relations Coordinator
A Taste of Your Town, LLC —Broomall, PA
- $40,000 - $50,000 a year
- Weekends as needed
- Google Workspace
- Customer service
- Research
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Freelance In Person Event Specialist - North Wales, PA
Visit.org —North Wales, PA
- Weekends as needed
- English
- Mid-level
- Travel
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Program Coordinator
Lutheran Children & Family Services —Philadelphia, PA
- $23 an hour
- Full-time
- 5 years
- Supervising experience
- Contracts
- Tuition reimbursement
- Paid time off
Quick Apply
Events Operations Coordinator
Villanova University —Villanova, PA
- $22.36 - $29.12 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Mid-level
- Tuition reimbursement
- Paid time off
Event Sales Admin
Topgolf —King of Prussia, PA
- Part-time
- Sales
- Administrative experience
- US work authorization
- Dental insurance
- Vision insurance
Senior Manager, Event Operations & Sourcing
The Institutes —Malvern, PA
- Hybrid work
- Research
- Office
- Bachelor's degree
- Paid parental leave
- Paid holidays
Quick Apply
Club Event Coordinator
Aronimink —Newtown Square, PA
- $55,000 - $60,000 a year
- Weekends as needed
- 18 years or older
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
8d
Party Planner - KOP
Thrillz —King of Prussia, PA
- Part-time
- No education required
- Ability to walk for extended periods
- Experience working with children
- Employee discount
- Opportunities for advancement
Quick Apply
Events Manager - Multi-Restaurant Support
333 Belrose LLC —Wayne, PA
- Weekends as needed
- Sales
- Marketing
- Ability to walk for extended periods
Quick Apply
Events Manager
Cheyney University of Pennsylvania —Cheyney, PA
- $67,000 - $76,000 a year
- Online Application
- Google Workspace
- Research
- Mid-level
- Paid holidays
- Health insurance
LN Concerts, Production Coordinator
Live Nation —Philadelphia, PA
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Senior Events Manager
Marriott International, Inc —Philadelphia, PA
- $85,000 - $109,000 a year
- Full-time
- No experience needed
- Mid-level
- Hotel
Coordinator of Institutional Advancement, Events
Haverford College —Haverford, PA
- $46,000 a year
- Full-time
- Hybrid work
- Hospitality
- Google Workspace
- Mid-level
- Health savings account
- Paid holidays
10d
Marketing & Events Coordinator
JoyFul Films —Philadelphia, PA
- Email
- Remote
- Writing skills
- Mid-level
- Communication skills
Events Manager
Marriott International, Inc —Philadelphia, PA
- $66,713 - $91,000 a year
- Full-time
- Mid-level
- Hotel
- High school diploma or GED
Assistant Event Coordinator
JEFFREY MILLER HOSPITALITY —Paoli, PA
- $16 an hour
- Part-time
- Background check
- Ability to walk for extended periods
- Driver's License
Quick Apply
7d
Junior Event Producer
RTM Business Group —Philadelphia, PA
- $50,000 - $70,000 a year
- Full-time
- Hybrid work
- Research
- Office
- Bachelor's degree
- Commuter assistance
- Health insurance
Quick Apply

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event coordinator jobs near phoenixville, pa

Events & Administrative Coordinator - Nonprofit

RSVP Volunteers
King of Prussia, PA

Quick Apply

Job Details

Part-time | Full-time
$20 - $23 an hour
5 days ago

Benefits

Travel reimbursement
Paid time off
Flexible schedule

Qualifications

Teamwork
Confidential information handling
Microsoft Excel
Microsoft Outlook
Event coordinator experience
Customer service
Microsoft Office
Administrative experience
Schedule management
Driver's License
Microsoft Teams
Telephone systems
Event on-site coordination
Load & unload
Time management

Full Job Description

About RSVP Volunteers

RSVP Volunteers is a nonprofit organization serving Montgomery, Chester, and Philadelphia counties. Our mission is to mobilize volunteers to meet critical community needs in education, wellness, digital literacy, and nonprofit capacity building.

Events & Administrative Coordinator

Schedule: 30–40 hours per week
Location: King of Prussia, PA- in person
Reports to: Executive Director
Classification: Hourly/Non-Exempt

Position Summary

RSVP Volunteers is seeking a highly organized and dependable Events & Administrative Coordinator to support our day-to-day administrative operations and coordinate fundraising, volunteer recognition, and other special events.

This hands-on position works closely with staff, volunteers, vendors, donors, and community partners. The ideal candidate is detail-oriented, comfortable using technology, and able to manage multiple projects and deadlines.

Key Responsibilities:

Event Coordination

Coordinate logistics for two annual volunteer recognition luncheons, the annual golf outing, Bingo fundraiser, and other special events.
Maintain event timelines, checklists, registration lists, seating plans, and materials.
Coordinate venues, volunteers, catering, vendors, rentals, signage, audiovisual needs, awards, gifts, and supplies.
Collect and organize content for event program books, including sponsor advertisements, biographies, awards, and recognition information.
Work with Development and Communications staff on sponsorship recognition, invitations, promotion, and printed materials.
Transport event materials and oversee event setup, registration, execution, and breakdown.

Administrative and Operational Support

Assist with office operations, mail, supplies, purchasing, meeting logistics, files, and administrative projects.
Coordinate routine technology requests with RSVP’s Managed IT provider.
Request and review email accounts, user access, system permissions, technology setup, and account closures.
Submit and track IT support tickets and coordinate VOIP telephone system updates.
Maintain equipment and asset records.
Track vendor contracts, service agreements, insurance policies, and renewal dates.
Serve as the administrative liaison with vendors and the organization’s insurance broker.
Request and distribute certificates of insurance.
Prepare employee onboarding paperwork, timesheet templates, background checks, and required personnel documentation.
Coordinate and track required staff training and compliance activities, including insurance-mandated training and cybersecurity awareness training through KnowBe4; communicate requirements and deadlines to employees and follow up to ensure timely completion.
Assist with routine purchasing, vendor invoices, and equipment coordination.

Qualifications

Two or more years of experience in event coordination, office administration, nonprofit support, hospitality, customer service, or a related field.
Strong organizational, time-management, and communication skills.
Ability to manage multiple priorities and meet deadlines.
Proficiency with Microsoft Outlook, Word, Excel, Teams, and related Microsoft 365 applications.
Comfortable learning VOIP, SharePoint, and other organizational systems.
Ability to work independently while collaborating effectively with staff and vendors.
Ability to maintain confidential information.
Availability for occasional early-morning, evening, and weekend events.

Physical and Transportation Requirements

Ability to lift, carry, load, and unload items weighing up to 30 pounds.
Ability to stand, walk, bend, reach, push, and pull during event setup and breakdown.
Valid driver’s license, current automobile insurance, and access to a reliable vehicle capable of transporting event supplies and equipment.
Ability to travel to local event venues and vendor locations.

Mileage for authorized business travel will be reimbursed in accordance with RSVP’s policy.

Clearances Required

PA Child Abuse Clearance
PA State Police Check
FBI Background Check

Benefits

PTO
Flexible schedule
Professional development opportunities
Collaborative, mission-driven environment

Equal Opportunity

RSVP is an equal opportunity employer and is committed to building an inclusive and diverse workforce. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

How to Apply

Submit resume and cover letter to [email protected]

Pay: $20.00 - $23.00 per hour

Benefits:

Paid time off

Application Question(s):

This position involves coordinating events while also managing administrative responsibilities, technology requests, vendor follow-up, and multiple deadlines. Can you give an example of a time you had to manage several competing priorities at once? How did you stay organized and make sure nothing fell through the cracks?

Experience:

Event Coordination: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

event coordinator jobs in phoenixville, pa

Events & Administrative Coordinator - Nonprofit

Event Planner

Meetings & Events Manager

Vendor Relations Coordinator

Freelance In Person Event Specialist - North Wales, PA

Program Coordinator

Events Operations Coordinator

Event Sales Admin

Senior Manager, Event Operations & Sourcing

Club Event Coordinator

Party Planner - KOP

Events Manager - Multi-Restaurant Support

Events Manager

LN Concerts, Production Coordinator

Senior Events Manager

Coordinator of Institutional Advancement, Events

Marketing & Events Coordinator

Events Manager

Assistant Event Coordinator

Junior Event Producer

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