Top 4027 Administrative services Jobs in Phoenixville Pa

Property Manager; Operations, Commercial & Residential
Willner Properties —King of Prussia, PA
- $75,000 - $125,000 a year
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
9d
Procurement Operations Specialist
Grace Inspired Living —Telford, PA
- Full-time
- Hospitality
- Finance
- Analysis skills
- Health savings account
- Disability insurance
14d
Cash Application Specialist (On-Site)
Administrative Concepts, Inc —Collegeville, PA
- $20 - $21 an hour
- Full-time
- Hybrid work
- HIPAA
- Research
- Office
- Disability insurance
- Health insurance
Quick Apply
4d
Executive Assistant to the Chief of Staff and VP for Strategy and Effectiveness
Eastern University —Wayne, PA
- Full-time
- Background check
- Google Workspace
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
4d
Medical Receptionist
Bryn Mawr Medical Specialists Association —Bryn Mawr, PA
- $18 - $20 an hour
- Full-time
- Outpatient
- Medical terminology
- Communication skills
- Paid holidays
- Disability insurance
Quick Apply
14d
Administrative Coordinator, Exton Facilities (Onsite)
Eisai —Exton, PA
- $30 - $39 an hour
- Full-time
- Microsoft Outlook
- Word processing
- Mid-level
Construction Office Administrator
Prudent Engineering —King of Prussia, PA
- $65,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
HR Administrative Assistant (Confidential Secretary)
Chester County Intermediate Unit —Downingtown, PA
- $24.27 - $30.34 an hour
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Basic math
11d
Public Works Administrative Team Leader
Township of Lower Merion —Ardmore, PA
- $84,123 a year
- Full-time
- Microsoft Outlook
- 5 years
- Office
- AD&D insurance
- Paid holidays
8d
Administration Assistant with booking keeping experience
Paul Lichtman —Ardmore, PA
- $30 - $45 an hour
- Part-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Office
- Flexible spending account
Quick Apply
1d
Administrative Assistant-ACT/FACT Team - Chester County
St. Luke's University Health Network —Exton, PA
- Full-time
- Microsoft Access
- Microsoft Outlook
- 5 years
Executive Administrative Assistant, FT
Saint John Vianney Center —Downingtown, PA
- Full-time
- Microsoft Outlook
- Office
- Senior level
- Health insurance
- Dental insurance
7d
Administrative Assistant, Standards Develop
ASTM International —West Conshohocken, PA
- $55,000 - $68,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- 403(b) matching
- Paid holidays
Quick Apply
Administrative Officer 1 Delaware County Assistance Office
Commonwealth of PA —Chester, PA
- $53,008 - $80,646 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid parental leave
- Health insurance
7d
Administrative Manager-Primary care
Nemours —Radnor, PA
- Full-time
- Primary Care
- Mid-level
- 3 years
Medical Records Assistant
Commonwealth of PA —Spring City, PA
- $41,506 - $61,927 a year
- Full-time
- 1 year
- Entry level
- Paid parental leave
- Health insurance
7d
Administrative Assistant
Keystone Steel Structures —Honey Brook, PA
- $25 - $30 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Office
- Health insurance
- Paid time off
Quick Apply
1d
Executive Assistant
Devereux —West Chester, PA
- $56,000 - $63,840 a year
- Full-time
- Microsoft Excel
- Psychiatry
- Pass drug screening
- Paid training
- 403(b) matching
Scheduling Coordinator - Phoenixville Cancer Center
Tower Health —Phoenixville, PA
- Full-time
- BLS Certification
- High school diploma or GED
- Children
- Tuition reimbursement
- Employee assistance program
Quick Apply
Executive Assistant
OCUGEN OPCO INC —Malvern, PA
- Weekends as needed
- Research
- Mid-level
- Office
- Opportunities for advancement

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Property Manager; Operations, Commercial & Residential

Willner Properties
King of Prussia, PA

Quick Apply

Job Details

Full-time
$75,000 - $125,000 a year
9 days ago

Benefits

Health insurance
401(k)
Paid time off
401(k) matching
Professional development assistance
Flexible schedule

Qualifications

Vendor relationship building
Teamwork
Microsoft Outlook
Interpersonal skills
Administrative experience
Expense reports
Bachelor's degree
Attention to detail
Property management company experience
Office management
Property management

Full Job Description

Property Manager / Operations Manager
Local Retail, Office & Residential Portfolio
Willner Properties — King of Prussia, PA

Willner Properties, a boutique mixed-use real estate development, leasing, and management company based in King of Prussia, is seeking an experienced Property Manager / Operations Manager to oversee the day-to-day operations of our locally based portfolio, which includes retail, office, and light residential properties.

This is an excellent opportunity for a proactive, hands-on professional who wants to play an important role in the operation, management, and continued growth of a diverse real estate portfolio. We are looking for someone who enjoys taking ownership, solving problems, building strong tenant and vendor relationships, and contributing meaningfully to a company where individual effort is noticed, valued, and rewarded.

The ideal candidate is dependable, detail-oriented, flexible, and comfortable managing a wide range of responsibilities in a local, relationship-driven real estate environment. We are looking for someone who is reliable, consistently shows up for the team and the company, takes pride in their work, and has a genuine passion for property management.

Responsibilities

Responsibilities include, but are not limited to:

Oversee day-to-day operations of the properties and support ownership’s goals for well-managed, well-maintained buildings.
Serve as a primary point of contact for tenants, with a strong focus on responsiveness, professionalism, and tenant satisfaction.
Support management’s implementation of policies, procedures, and programs related to building operations, maintenance, tenant relations, and property performance.
Place strong emphasis on tenant needs, environmental health and safety, maintenance, repairs, and overall property presentation.
Coordinate maintenance, repairs, vendor services, janitorial services, landscaping, snow removal, security, life safety, HVAC, window cleaning, general maintenance, and other building systems.
Handle tenant complaints, service requests, and operational issues in accordance with lease terms and company procedures.
Conduct regular property inspections, including tenant spaces, vacancies, exterior areas, and building systems, to ensure proper upkeep and lease compliance.
Maintain administrative files, records, reports, and correspondence related to building operations, tenants, vendors, and property matters.
Work closely with accounting and the Controller on budgeting, reporting, vendor issues, invoice questions, and overall financial performance of the properties.
Assist with annual budget preparation and monthly reporting.
Obtain bids, estimates, and proposals for repairs, replacements, upgrades, and property improvements.
Monitor progress of repairs, construction projects, tenant improvements, and buildouts.
Review, code, and help ensure accuracy of invoices and contract-related expenses.
Identify and investigate cost-saving opportunities.
Communicate with tenants regarding rent, invoices, collections, and account-related questions as needed.
Assist the accounts receivable team in helping ensure tenant payments are timely.
Manage vendor relationships and periodically meet with contractors and service providers.
Assist with contract management, lease compliance, and operational follow-through.
Travel locally to visit, tour, inspect, and manage properties within approximately 30 minutes of King of Prussia.

Qualifications

The ideal candidate will have:

10+ years of property management experience, preferably with office, retail, commercial, mixed-use, or similar properties.
Bachelor’s degree preferred, ideally in a related field.
Strong professional references that speak to reliability, integrity, follow-through, communication skills, and property management experience.
Strong knowledge of building operations, tenant relations, vendor management, budgeting, reporting, and lease administration.
Experience with property management and accounting software such as Rent Manager, Yardi, MRI, or similar platforms.
Proficiency in Microsoft Word, Outlook, and Excel.
Ability to analyze and negotiate commercial lease and/or contractual language preferred.
Strong attention to detail and the ability to prioritize, multitask, and follow through.
Excellent verbal and written communication skills.
Dependability, flexibility, discretion, and the ability to maintain confidentiality.
Reliable, team-oriented, and consistently committed to showing up for the company, the properties, tenants, vendors, and fellow team members.
Genuine passion for property management, building operations, tenant relationships, and maintaining high-quality properties.
Proven experience managing, evaluating, developing, and motivating associates, vendors, or team members.
Ability to travel locally for property visits, inspections, tours, and meetings.
Must live within a reasonable rush-hour commute of our King of Prussia office.
A proactive, honest, kind, intelligent, and passionate approach to work — qualities we value deeply at Willner Properties.

Compensation & Benefits

Job Type: Full-time
Pay: $75,000 – $125,000 per year, depending on experience and qualifications

Benefits may include:

401(k)
Health insurance
Paid time off
Flexible schedule
Professional development assistance

Schedule

Monday to Friday
Weekends as needed
In-person position, with potential flexibility over time

Experience Requirements

Property management experience with office and/or retail properties: 10 years required
Commercial, mixed-use, or local portfolio management experience strongly preferred

Work Location

This is an in-person position based in King of Prussia, PA, with regular travel to local properties. Some flexibility may be available over time based on business needs and performance.

How to Apply

If you meet or exceed the qualifications above and are looking for an opportunity to play an integral and expanding role within a growing real estate company, please submit your resume and salary requirements.

Candidates should also be prepared to provide strong professional references as part of the hiring process.

Our recruiter will reach out to qualified candidates to further discuss what may hopefully become an excellent long-term career opportunity with Willner Properties.

Pay: $75,000.00 - $125,000.00 per year

Benefits:

401(k)
401(k) matching
Flexible schedule
Health insurance
Paid time off
Professional development assistance

Application Question(s):

Please apply only if your commute is 30 minutes or less

Education:

Bachelor's (Preferred)

Experience:

Property management: 10 years (Preferred)

Location:

King of Prussia, PA 19406 (Preferred)

Shift availability:

Day Shift (Preferred)

Ability to Commute:

King of Prussia, PA 19406 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in phoenixville pa

Property Manager; Operations, Commercial & Residential

Procurement Operations Specialist

Cash Application Specialist (On-Site)

Executive Assistant to the Chief of Staff and VP for Strategy and Effectiveness

Medical Receptionist

Administrative Coordinator, Exton Facilities (Onsite)

Construction Office Administrator

HR Administrative Assistant (Confidential Secretary)

Public Works Administrative Team Leader

Administration Assistant with booking keeping experience

Administrative Assistant-ACT/FACT Team - Chester County

Executive Administrative Assistant, FT

Administrative Assistant, Standards Develop

Administrative Officer 1 Delaware County Assistance Office

Administrative Manager-Primary care

Medical Records Assistant

Administrative Assistant

Executive Assistant

Scheduling Coordinator - Phoenixville Cancer Center

Executive Assistant

I want to receive the latest job alert for administrative services in phoenixville pa

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