Top 426 administrative coordinator Jobs in pine brook nj

Construction Administrative Coordinator
Woodmont Properties —Fairfield, NJ
- $65,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
Quick Apply
9d
Dental Front Desk Assistant / Coordinator
Larkin Agency —New York, NY
- Up to $35 an hour
- Full-time
- Dental office
- Surgery
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator - Construction
Drill Construction Co., Inc. —West Orange, NJ
- $24 - $26 an hour
- Full-time
- Mid-level
- Office
- Organizational skills
- Health insurance
- Paid time off
Quick Apply
Executive Administrative Support Coordinator
Translite Enterprises, Inc. —Elizabethport, NJ
- $62,000 - $68,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Class Coordinator
Always Health Institute —South Orange, NJ
- $20 an hour
- Full-time
- Spanish
- English
- Office
- Paid time off
Quick Apply
Administrative Coordinator
FTC Kids —Little Falls, NJ
- $26 - $32 an hour
- Full-time
- Background check
- HIPAA
- English
- Tuition reimbursement
- Retirement plan
Administrative Coordinator – Donor Acknowledgement & Data Entry
American Liver Foundation —Fairfield, NJ
- $25 an hour
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
Administrative Coordinator
OASIS MENTAL HEALTH CENTERS MEDICAL LLC —Fairfield, NJ
- $24 - $30 an hour
- Full-time
- Mid-level
- Reliable transportation
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
KRAUS RESTORATION INC —Whippany, NJ
- $18 - $25 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative Coordinator
National Air Filter —Cedar Grove, NJ
- Writing skills
- Office
- Administrative experience
- Paid training
- Paid holidays
Front Desk Coordinator
Forensic Psychology and Neuropsychology Service, P.C. —Florham Park, NJ
- $50,000 - $57,000 a year
- 8 hour shift
- Private practice
- Microsoft Outlook
- HIPAA
- Health insurance
- 401(k)
Quick Apply
9d
Experienced Scheduling Coordinator
National Action Network Inc —New York, NY
- From $55,000 a year
- 8 hour shift
- Google Workspace
- Microsoft Outlook
- Customer service
- Flexible spending account
- Employee assistance program
Quick Apply
Dental Assistant - Front Desk Coordinator
Very Gentle Dental Care —Newfoundland, NJ
- $25 - $30 an hour
- Full-time
- Background check
- Dental office
- HIPAA
- Dental insurance
- Paid time off
Quick Apply
Patient Care Coordinator / Medical Front Desk Associate
Neurokin —Westfield, NJ
- $17 - $20 an hour
- Full-time
- Medical office experience
- Administrative experience
- High school diploma or GED
- Paid time off
Quick Apply
5d
Administrative Coordinator (Real Estate)
CFS —New York, NY
- $55,000 - $75,000 a year
- Mid-level
- Office
3d
Office Coordinator
NOVA Construction Services, LLC. —Brooklyn, NY
- $46,800 - $59,800 a year
- 8 hour shift
- Spanish
- Computer literacy
- English
- Health insurance
- Dental insurance
Quick Apply
Workplace Experience Coordinator
Hines —New York, NY
- $54,000 - $57,000 a year
- Hospitality
- Ability to walk for extended periods
- Computer literacy
Medical Office Coordinator/Facilitator (Bilingual: Cantonese)
POD Health —Brooklyn, NY
- $20 - $22 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Continuous improvement
- Paid holidays
- Health insurance
Quick Apply
22h
Medical Assistant/Front Desk Coordinator
Little Laser Clinic Skincare & Injectables —Long Island City, NY
- $16.50 - $30.00 an hour
- Full-time
- Background check
- Customer service
- Sanitation
Quick Apply
Office Coordinator
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $83,738.94 a year
- Full-time
- Spanish
- Mid-level
- Office

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Construction Administrative Coordinator

Woodmont Properties -
Fairfield, NJ

Quick Apply

Job Details

Full-time
$65,000 - $85,000 a year
9 days ago

Qualifications

Accounting experience within construction industry
Microsoft Excel
Microsoft Outlook
Phone communication
Basic math
Construction industry experience
Conflict management
Client interaction via phone calls

Full Job Description

Summary: The Construction Administrative Coordinator must be able to communicate professionally and demonstrate the ability to submit quality work internally and externally. This role involves administrative functions and reports directly to the Construction Contracts & Operations Manager. This position is based out of our Fairfield Main Office.

The candidate will be a team player working cohesively with the entire construction department both in person and at remote locations.

Essential Duties and Responsibilities include the following:

Serve as a primary administrator for document control within Procore, including drawings, correspondence and insurance.
Drawing management: Upload all drawings and revisions to Procore and plot/print hard copies when requested for both the main office and the construction sites. Coordinate with design professionals when page numbering errors are noted prior to uploading. Ensure design professionals are familiar with submitting via Procore Correspondence. Provide project teams with drawing logs on a weekly basis.
Contact management: Maintain all directories with current information and distribute contact information in accordance with established procedures.
Insurance tracking: Ensure all contractor certificates of insurance are current in Procore. Proactively request renewal certificates prior to expiration. Assist with the collection of other compliance documents as needed.
Create and maintain rental equipment logs including model numbers, serial numbers, dates of rental, replacement values, etc. Request certificates of insurance for rental equipment.
Maintain organized digital and hard copy project documentation as required by project teams.
Coordinate and manage project closeout documentation, including warranties, as-builts, and O&M manuals, ensuring complete and accurate turnover to Property Management.
Provide overall administrative support to the construction team.
Other duties and projects as assigned.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies

Strong verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to prioritize and meet deadlines.
Strong analytical, mathematical, and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associates or Bachelors Degree in Accounting, or equivalent experience with construction accounting, required.
3+ years experience in the construction industry is required
Experience and proficiency with Microsoft Suite programs (Word, Outlook, Excel)
Experience with Procore and Timberline (Sage) or similar construction software
Ability to communicate professionally via emails and phone calls
Coordinate multiple projects simultaneously with attention to detail and accuracy
Strong organizational and time management skills

Language Skills

Ability to read, comprehend simple and complex instructions, professional correspondence, and memos. Ability to write professional-level correspondence. Ability to effectively present information on a one-on-one basis to co-workers and other employees.

Mathematical Skills

Advanced math skills - ability to add, subtract, multiply, divide, analyze basic financial information and large data sets.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to handle conflict and communicate effectively in a clear and concise manner.

Certificates, Licenses, Registrations

None required.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 15 pounds at times.
Must be able to access and navigate each department at the organizations facilities.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. When working at a field office, the noise level may be moderate to noisy.

Work Week

Full time. Exempt. 80% of the position will be spent in the Fairfield office, 20% of the position will be spent in Field Offices throughout the current construction portfolio.

Quick Apply

Refine Your Search

administrative coordinator jobs in pine brook nj

Construction Administrative Coordinator

Dental Front Desk Assistant / Coordinator

Administrative Coordinator - Construction

Executive Administrative Support Coordinator

Class Coordinator

Administrative Coordinator

Administrative Coordinator – Donor Acknowledgement & Data Entry

Administrative Coordinator

Office Coordinator

Administrative Coordinator

Front Desk Coordinator

Experienced Scheduling Coordinator

Dental Assistant - Front Desk Coordinator

Patient Care Coordinator / Medical Front Desk Associate

Administrative Coordinator (Real Estate)

Office Coordinator

Workplace Experience Coordinator

Medical Office Coordinator/Facilitator (Bilingual: Cantonese)

Medical Assistant/Front Desk Coordinator

Office Coordinator

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