Top 703 Office administrator Jobs in Pine Brook Nj

Office Manager
ACCI Specialty Materials —Linden, NJ
- $65,000 - $87,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Quick Apply
4d
Office Manager / Process Improvement Analyst
Adagio Teas —East Rutherford, NJ
- From $75,000 a year
- Email
- Mid-level
- Office
- In-person
- Health insurance
- 401(k)
5d
Full Charge Bookkeeper
Mayer Berkshire Corporatoin —Wayne, NJ
- $45,000 - $65,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Business Office Manager
Confidential —Essex County, NJ
- $25.96 - $31.26 an hour
- Full-time
- Skilled nursing facility
- Mid-level
- Office
Quick Apply
Office Administrator
Eshed Diam Inc. —New York, NY
- From $70,000 a year
- Full-time
- Background check
- Google Workspace
- Microsoft Excel
- Paid time off
- Employee discount
Quick Apply
Office Administrator
ASSA ABLOY —Fairfield, NJ
- $29 - $34 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
5d
Office Manager
Trane Technologies —Pine Brook, NJ
- $57,300 - $101,675 a year
- Full-time
- Pass drug screening
- Mid-level
- Office
- Paid holidays
- Health insurance
13d
Senior Office Manager- Auto Body Repair Shop
Benjis Auto Body —Sunnyside, NY
- $1,000 - $1,200 a week
- Full-time
- Background check
- Management
- Office
- Employee discount
Quick Apply
High School Physics Teacher
iLearn Schools (Bergen/Passaic/Paterson/Hudson Arts & Science Charter Schools) —Clifton, NJ
- From $68,500 a year
- Full-time
- Background check
- School experience
- Laboratory
- Health savings account
- Health insurance
Quick Apply
Advanced Practice Provider
The Plastic Surgery Center —Glen Rock, NJ
- $140,000 - $170,000 a year
- Full-time
- Hybrid work
- Surgery
- HIPAA
- Clinic
- Profit sharing
- Mileage reimbursement
Quick Apply
3d
Math Teacher
iLearn Schools (Bergen/Passaic/Paterson/Hudson Arts & Science Charter Schools) —Clifton, NJ
- From $68,500 a year
- Full-time
- Background check
- Classroom
- High school
- Health savings account
- Health insurance
Quick Apply
English Language Arts Teacher
ILearn Schools —Paterson, NJ
- From $66,500 a year
- Full-time
- Background check
- Classroom
- High school
- Health savings account
- Health insurance
Quick Apply
NYC Building Department Expediter and Office Manager
JEFFREY KAMEN —New York, NY
- $880 - $1,280 a week
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Paid time off
Quick Apply
Biology Teacher
iLearn Schools (Bergen/Passaic/Paterson/Hudson Arts & Science Charter Schools) —Passaic, NJ
- From $66,500 a year
- Full-time
- Background check
- Classroom
- High school
- Health savings account
- Health insurance
Quick Apply
High School English Teacher
iLearn Schools (Bergen/Passaic/Paterson/Hudson Arts & Science Charter Schools) —Kearny, NJ
- From $68,500 a year
- Full-time
- Background check
- Classroom
- High school
- Health savings account
- Health insurance
Quick Apply
Math Teacher
ILearn Schools —Paterson, NJ
- From $68,500 a year
- Full-time
- Background check
- Classroom
- High school
- Health savings account
- Health insurance
Quick Apply
Executive Director / Law Firm Operations Manager
Alpha Management Solutions Inc. —Paramus, NJ
- $110,000 - $135,000 a year
- Full-time
- 5 years
- Administrative experience
- Recruiting
- Relocation assistance
- Health insurance
Quick Apply
2d
Theatre Teacher
ILearn Schools —Passaic, NJ
- From $66,500 a year
- Full-time
- Background check
- School experience
- Classroom
- Health savings account
- Health insurance
Quick Apply
16h
English Teacher
iLearn Schools (Bergen/Passaic/Paterson/Hudson/Bronx Arts & Science Charter Schools) —Passaic, NJ
- From $68,500 a year
- Full-time
- Background check
- School experience
- Classroom
- Health savings account
- Health insurance
Quick Apply
Experienced Automotive Office Manager
Confidential —Morris County, NJ
- $60,000 - $80,000 a year
- Email
- Background check
- Dealership
- 8 years
- Health insurance
- Dental insurance
Quick Apply

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Office Manager

ACCI Specialty Materials -
Linden, NJ

Quick Apply

Job Details

Full-time
$65,000 - $87,000 a year
4 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Retirement plan

Qualifications

Vendor relationship building
Teamwork
Microsoft Excel
Microsoft Outlook
Freight documentation management
Less-than-truckload (LTL) transportation
Customer service
Sales order data entry
Logistics
Administrative experience
Manufacturing facility
Client invoicing
Attention to detail
QuickBooks
Transportation documentation for distribution operations
Quality data entry
Shipping documentation

Full Job Description

A&C Catalysts/ACCI Specialty Materials — is a dynamic, ISO-certified manufacturer and supplier of high-performance specialty products headquartered in Linden, New Jersey, with additional manufacturing operations in Harrisonville, Missouri. For decades, we have been pushing the boundaries of materials science, delivering cutting-edge specialty additives that power industries from aerospace and automotive to electronics and personal care.

At A&C Catalysts, you would not joining a faceless corporation — you are joining a dedicated team of scientists, engineers, and business professionals who take pride in solving complex problems and delivering world-class products. We are small enough that every team member matters and large enough to serve a global customer base.

Position Summary

We are seeking an organized, energetic, and versatile Office Manager to be the operational backbone of our Linden headquarters. This is a high-visibility, cross-functional role that sits at the intersection of customer service, order management, logistics, and administrative operations. The ideal candidate thrives in a fast-paced specialty manufacturing environment, can shift seamlessly between customer-facing responsibilities and internal coordination, and brings a proactive, solutions-oriented mindset to every task.

Key Responsibilities

Customer Service & Order Management

Serve as the primary point of contact for customer inquiries, providing prompt, professional, and knowledgeable responses via phone and email.
Process and manage sales orders accurately in QuickBooks, ensuring correct pricing, terms, and delivery details.
Monitor order status from entry through shipment and proactively communicate updates or delays to customers.
Build and maintain strong customer relationships, fostering loyalty and repeat business.
Handle customer complaints and returns with professionalism and urgency, coordinating with Quality and Production as needed.

Logistics & Shipping Coordination

Coordinate domestic and international shipping arrangements including carrier scheduling, bill of lading preparation, and freight quote management.
Manage hazmat shipping documentation and ensure compliance with DOT and IATA regulations for chemical shipments.
Track inbound and outbound shipments, resolving issues with carriers as they arise.
Interface with warehouse and production staff to ensure on-time order fulfillment.

Cross-Functional Collaboration

Partner with Accounting on invoicing, accounts receivable follow-up, purchase order tracking, and month-end close activities.
Liaise with Production to communicate order priorities, special handling requirements, and delivery commitments.
Coordinate with Quality Assurance to ensure Certificates of Analysis (CoAs), Safety Data Sheets (SDS), and other required documentation accompany shipments.
Support R&D with sample order processing, project-related purchases, and vendor coordination.

General Office Administration

Oversee day-to-day office operations, supplies, facilities coordination, and vendor relationships.
Maintain and organize filing systems (physical and digital) for orders, contracts, and correspondence.
Manage incoming mail, phone , and visitor reception.
Assist with onboarding of new employees including workspace setup and administrative orientation.
Support senior management with scheduling, travel arrangements, and ad hoc projects.
Identify and implement process improvements to increase office efficiency.

Qualifications Required

3+ years of office management, administrative, or operations experience, preferably in a manufacturing or chemical/industrial environment.
Hands-on proficiency with QuickBooks (order entry, invoicing, and reporting).
Strong customer service orientation with excellent verbal and written communication skills.
Experience with logistics, shipping, and freight coordination; familiarity with hazmat/chemical shipping regulations is a plus.
Proven ability to juggle multiple priorities in a fast-paced environment with minimal supervision.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
High degree of accuracy and attention to detail.

What We Offer

A collaborative, team-oriented culture where your contributions are seen and valued.
Competitive salary commensurate with experience.
Comprehensive benefits package including health, dental, and vision insurance.
Paid time off and holidays.
A stable, growing company with a long history of innovation in specialty materials.

How to Apply

Please apply through Indeed or submit your resume and a brief cover letter describing your relevant experience to [email protected] with the subject line “Office Manager – Linden.” We look forward to learning more about you.

Pay: $65,000.00 - $87,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance

Application Question(s):

(Required) Please briefly describe your Office Management Experience in a manufacturing environment.
(Required)Tell us a little about your experience in customer service and order handling
(Required) (1) Name some of the trucking companies you have scheduled for LTL Loads. (2) How many pallets are considered a full truckload?

Experience:

Logistics: 2 years (Required)
Customer service: 2 years (Required)
Shipping documentation: 2 years (Required)
QuickBooks: 1 year (Preferred)

Ability to Commute:

Linden, NJ 07036 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in pine brook nj

Office Manager

Office Manager / Process Improvement Analyst

Full Charge Bookkeeper

Business Office Manager

Office Administrator

Office Administrator

Office Manager

Senior Office Manager- Auto Body Repair Shop

High School Physics Teacher

Advanced Practice Provider

Math Teacher

English Language Arts Teacher

NYC Building Department Expediter and Office Manager

Biology Teacher

High School English Teacher

Math Teacher

Executive Director / Law Firm Operations Manager

Theatre Teacher

English Teacher

Experienced Automotive Office Manager

I want to receive the latest job alert for office administrator in pine brook nj

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