Top 5 Front office assistant Jobs in Pineville, La

Office Administrative Assistant
Hannis T. Bourgeois —Alexandria, LA
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid holidays
- Health insurance
Quick Apply
Administrative Coordinator 1/2/3 (Alexandria Child Support)
DCFS-Department of Children and Family Services —Alexandria, LA
- $1,820 - $3,120 a month
- Multiple hires
- No experience needed
- Office
- Communication skills
- Paid holidays
- Parental leave
6d
Administrative Assistant
Leading Home Care —Pineville, LA
- $14 - $16 an hour
- Full-time
- Background check
- Microsoft Excel
- Basic math
- Health insurance
- Dental insurance
Quick Apply
13d
Receptionist- Full-time
Hayes Manufacturing —Pineville, LA
- Full-time
- Office
- Administrative experience
- High school diploma or GED
Office Manager
Mitchells Pediatrics —Alexandria, LA
- $18 - $22 an hour
- Full-time
- Microsoft Word
- Management
- Mid-level
- Health savings account
- Health insurance
Quick Apply

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Office Administrative Assistant

Hannis T. Bourgeois -
Alexandria, LA

Quick Apply

Job Details

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

High school diploma or GED

Full Job Description

At HTB, accounting isn't just our profession—it's our passion. We're more than a CPA firm; we're a team of dedicated professionals focused on helping clients grow through personalized accounting, tax, assurance, and consulting services. But just as importantly, we're committed to helping you grow. Whether you're launching your career or advancing to the next level, HTB provides the tools, mentorship, and flexibility you need to succeed.

We believe in creating an environment where people feel supported, valued, and empowered to grow. From robust financial benefits to work-life flexibility and professional development opportunities, we provide a workplace where people feel empowered to succeed.

We don't just invest in careers; we invest in people. Because when our team thrives, so do our clients.

Summary

The Office Administrative Assistant serves as the first point of contact for clients and visitors, delivering a professional and welcoming experience both in person and over the phone. This role provides essential administrative and operational support to the accounting departments, including tax processing, document management, and general office coordination.

We are a collaborative, people-focused firm that values teamwork, reliability, and a positive workplace experience. The ideal candidate is organized, dependable, and client-focused, with a willingness to support both team members and clients in a fast-paced professional services environment.

What sets HTB Apart?

Generous Time-Off - Enjoy paid vacation, sick leave, holidays, & early summer Fridays that support a healthy work-life balance
Comprehensive Benefits - Our full benefits package includes medical, dental, vision, & supplemental insurance along with 401(k) retirement plan options
Growth-Focused Culture - Take advantage of our internal Pathways Development Program designed to guide your career at every stage
Employee Communities - Build relationships with your peers through our Young Professionals Organization (YoPreaux) & Women's Initiative Network (WIN)

Primary Responsibilities

Welcome clients and visitors in a professional and friendly manner
Answer and direct incoming telephone calls and inquiries
Schedule client appointments and assist with coordinating staff calendars
Assist with front desk phone coverage and other duties as assigned
Serve as a liaison between office leadership and team members to support communication and coordination
Assist team members with correspondence, reports, and day-to-day administrative needs
Perform general administrative duties including scanning, filing, data entry, and document management
Maintain confidentiality and security of sensitive client and firm information
Handle incoming and outgoing mail, including certified mail
Maintain petty cash and track postage usage
Assist production departments with confirmations and administrative requests
Process, scan, and organize client tax documents
Receive and log tax returns into XCM and track their progress
Maintain digital files for Tax, Audit, CAAS, and other production departments
Prepare shipments, mailing labels, and ensure timely delivery of returns
Serve as backup support to the Tax Processor as needed
Receive client payments, prepare deposits, and perform daily bank runs
Maintain office inventory, including supplies for file room, kitchen, and restrooms
Request and restock supplies (paper, toner, postage, etc.) as needed
Coordinate office errands, meals, and facility needs, with additional support for firm events as needed
Maintain a clean, organized, and presentable reception area
Partner with operations staff to assist with organizing workstations for new hires, including desks, supplies, and general office readiness

Education, Experience + Certifications

High school diploma or equivalent required
2+ years receptionist, administrative assistant, or similar office support role preferred
Proficient in Microsoft Office (Teams, Outlook, Word, Excel) and able to learn new software quickly
Experience in a professional services environment is a plus
Familiarity with tax or accounting software (ex. XCM, QuickBooks) is helpful but not required

HTB is an equal opportunity employer. Employment decisions are made without regard to race, color, age, sex, sexual orientation, national origin, religion, disability, protected veteran status or other protected classifications.

Quick Apply

Refine Your Search

front office assistant jobs in pineville, la

Office Administrative Assistant

Administrative Coordinator 1/2/3 (Alexandria Child Support)

Administrative Assistant

Receptionist- Full-time

Office Manager

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Summary

What sets HTB Apart?

Primary Responsibilities

Education, Experience + Certifications

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