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This position is responsible for receiving and production reporting for all materials used to manufacture tank cars. Further, they account for the timely receipts of material and explain gains or losses of such material during the inventory cycle counts.
Nature and Scope:
This position reports to the Materials Manager. The incumbent works closely with the Material Coordinators, Supervisors and other senior level managers regarding parts/materials processing through the system. The incumbent obtains all receiving documentation from the Materials Coordinators daily and inputs data into the accounting ERP system to ensure material received is added to inventory levels recorded in the system. Errors/discrepancies in material received vs. materials ordered should be brought to the Material Coordinators attention when receiving information is entered into the system. All variances must be investigated by the incumbent and researched to identify discrepancy and correct to ensure inventory accuracy. This may involve reviewing past documents, contacting suppliers, requesting/performing a spot inventory, etc. When the cause of the variance is found, the Material Manager will determine actions to be taken to correct the problem. With time and experience, this responsibility may be acquired by the incumbent.
Typical inventory reductions in the system occur when production reporting is processed through the system. The incumbent will process daily production reporting along with job creation for manufactured parts. Material adjustments will need to be processed for various reasons to keep inventory accuracy. These inventory adjustments occur when the incumbent receives documentation from a source that is authorized to request the reduction be made. The incumbent is also responsible for ensuring returned materials are removed from the system and for making sure these same materials are prepared for shipment in a timely manner. The incumbent is required to interface with appropriate personnel to ensure all returns are shipped and documented as required.
The incumbent is responsible for preparing and deliver receiving reports to Accounts Payable daily for the processing and payment of invoices for purchase materials. In addition, the incumbent is responsible for processing non-purchase order-related invoices which include verifying quantities received as well as quantities invoiced.
In addition to the specific duties shown above, the incumbent ensures efficient department operations by performing all office administration duties related to the materials area. The incumbent is required to interface effectively with plant leadership, Accounting, Material Coordinators, supervisor to perform daily activities. The incumbent works to meet internal and external customer expectations at all times by fully applying oneself to the task involved, preventing errors, and developing and implementing personal quality improvement projects. In addition, the incumbent is required to understand the Responsible Care Management System and actively participate in activities outlined therein.
The incumbent is also responsible for material records directly associated with completed tank cars and shipments thereof. The incumbent is responsible for ensuring car specific order releases are sent to appropriate vendors and CID numbers from inventory matches system(s) prior to tank car shipments. Upon car completion, and in coordination with other office personnel, the incumbent prepares the shipment bill of lading (waybill), releases the rail car shipment, and coordinates with material handlers to move tank cars to outbound tracks.
Essential Functions:
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Ensures receiving data is entered accurately into applicable accounting system and works with Material Coordinators to ensure all documentation is received
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Ensures return of materials data is entered into the inventory system accurately, as well as any authorized reduction of inventory to ensure accurate inventory levels in system
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Ensures production reporting and job creation is completed daily to ensure accurate inventory levels in the system
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Provides accurate receiving reports and summary of daily receipts processed to required personnel
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Ensures correct documentation is submitted to Accounts Payable in a timely manner to allow for timely and accurate processing of invoices associated with purchase orders
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Processes non-purchase order related invoices, ensure all necessary checks and balances have been performed prior to invoice submittal
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Ensure timely release of tank and/or flat cars and resolve delays or issues regarding the railroad
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Participates in and actively supports Quality project and activities and Responsible Care initiatives to ensure that the Company achieves its goals
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Actively participates in Lean activities for continuous improvement
Skills/Abilities:
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Strong attention to detail and data accuracy
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Proficiency in ERP systems and Microsoft 365
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Ability to investigate and resolve discrepancies independently
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Effective communication and cross-functional collaboration
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Strong organizational and administrative capabilities
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Willingness and ability to wear safety equipment such as, but not limited to safety shoes, safety glasses, hard hats, ear plugs and respirators
Qualifications:
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High school diploma or equivalent
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2-3 years of experience in materials, inventory or related operations
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Ability to quickly learn processes, systems, and decision-making for discrepancies
Disclaimer:
Please note the responsibilities listed are not meant to describe the full scope of employment, but rather to give guidance on what may be asked of the incumbent. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work. Duties, and activities may change at any time with or without notice.
Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.
We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to [email protected], and please be sure to include the title and the location of the position for which you are applying.
