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Administrative Coordinator

SYNERGY HomeCare -
Glassboro, NJ

Quick Apply

Job Details

Part-time
$20 - $23 an hour
3 days ago

Benefits

Paid holidays
Retirement plan

Qualifications

Employee onboarding
Document compliance management
Home care experience
Patient scheduling systems
Confidential information handling
Office activity coordination
Maintaining an organized workspace
Operations coordination
Service scheduling
Staff scheduling
Filing
Client file management
Team scheduling
Mid-level
Administrative experience
Managing clients in a customer support role
Medical administrative support
Employee data management
Cloud-based systems
Task prioritization
Clinical information systems
Compliance documentation
Data entry
Schedule creation
Productivity software
Handling patient inquiries
Care coordination
Communication skills
Employee record maintenance
Time management

Full Job Description

Administrative Coordinator & Scheduler – Part-Time

About Us

At SYNERGY HomeCare, we provide compassionate, non-medical home care services that allow individuals to remain safely and comfortably in their own homes. We are committed to providing dependable care and exceptional service to our clients, families, and caregivers.

We are seeking a highly organized, dependable, and compassionate Administrative Coordinator & Scheduler to join our growing team.

Position Summary

This role is an important part of our day-to-day operations. You will be responsible for caregiver scheduling, client coordination, and administrative support, helping ensure that our clients receive consistent, dependable care.

The ideal candidate is detail-oriented, organized, professional, and able to manage multiple priorities while remaining calm and solution-oriented. This position requires someone who can work independently, take initiative, and genuinely enjoys helping clients, families, and caregivers.

Key Responsibilities

Scheduling & Operations

Coordinate and manage caregiver schedules for client assignments
Ensure proper coverage for all shifts, including urgent and last-minute needs
Respond to caregiver call-outs and assist with finding replacement coverage
Communicate schedule updates clearly with caregivers and clients
Maintain accurate schedules in our home care software/EMR
Follow up on scheduling issues and outstanding tasks

Administrative & HR Support

Assist with onboarding new caregivers, including documentation and follow-up
Maintain employee and client files and documentation
Assist with background checks and employment verifications
Track and follow up on required documents and certifications
Assist with maintaining accurate employee records and compliance documentation

Client & Care Coordination Support

Answer incoming calls in a professional, warm, and empathetic manner
Assist with client inquiries and scheduling consultations
Communicate with clients and families regarding scheduling and routine service needs
Document interactions and updates in company systems
Support coordination between clients, caregivers, and leadership
Help maintain positive relationships with clients, families, and caregivers

General Office Duties

Data entry and record maintenance using cloud-based systems
Maintain confidentiality at all times
Support leadership with additional operational needs as required
Track and follow up on important operational goals and information
Help keep the office organized and running efficiently

Qualifications

1–3 years of relevant experience preferred
Experience in home care, healthcare, scheduling, staffing, or administration strongly preferred
Proficiency with Microsoft Office and cloud-based computer systems
Experience with scheduling software or EMR systems is a plus
Strong organizational and time-management skills
Excellent attention to detail and follow-through
Ability to multitask and prioritize effectively
Strong written and verbal communication skills
Ability to remain calm, flexible, and solution-oriented in a dynamic environment
Self-starter with a strong sense of accountability and ownership

What We're Looking For

Someone who can see the big picture while managing the details
A team player who takes initiative and follows through
A professional who values organization, structure, and accountability
Someone who genuinely cares about supporting families and caregivers
Someone who is dependable and wants to become an important part of a growing team

Compensation & Schedule

$20–$23 per hour, based on experience
Approximately 25 hours per week
Monday–Friday schedule
Typical hours may be 9:00 AM–2:00 PM or 10:00 AM–3:00 PM
Flexible scheduling with the ability to adjust hours based on the needs of the office
Occasional on-call availability may be required
Paid earned vacation
Paid holidays
Retirement plan
Performance-based incentive opportunities
Opportunity for additional hours and growth as the agency expands

Why Join SYNERGY HomeCare?

Be part of a growing and supportive home care team
Make a meaningful impact in the lives of clients and families
Work closely with caregivers and help ensure clients receive dependable care
Gain valuable experience in healthcare operations, scheduling, and care coordination
Be part of a team where your work directly contributes to the success of the agency
Opportunity to grow with the agency

How to Apply

Please submit your resume and a brief description of your relevant experience.

To learn more about the position, call Mable at 856-888-0454.

Qualified candidates will be contacted for the next steps in the hiring process.

Quick Apply

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Administrative Coordinator & Scheduler – Part-Time

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