Top 40 Personal assistant Jobs in Pittsburg, Ca

Executive Assistant
Partnership HealthPlan of California —Fairfield, CA
- $88,154.59 - $110,193.23 a year
- Full-time
- Research
- Mid-level
- Office
Executive Assistant to the Co-Directors of Athletics (7385U) #86532
University of California Berkeley —Berkeley, CA
- $82,800 - $149,800 a year
- Full-time
- Writing skills
- Office
- Analysis skills
Executive Assistant
Northbay Healthcare —Fairfield, CA
- $38.91 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Writing skills
- 403(b) matching
- Health insurance
11d
Executive Assistant
EUV Tech —Martinez, CA
- $100,000 - $120,000 a year
- Full-time
- Google Workspace
- Bachelor of Science
- Office
- Health insurance
- Opportunities for advancement
Quick Apply
4d
Executive Assistant
NorCal - Major League Volleyball —San Ramon, CA
- $62,000 - $72,000 a year
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Executive Assistant
Toll Brothers —Pleasanton, CA
- $27.57 - $36.56 an hour
- Online Application
- Hybrid work
- Microsoft Word
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Executive Assistant (CEO)
YMCA of the East Bay —Berkeley, CA
- $85,000 - $110,000 a year
- Hybrid work
- Microsoft Outlook
- Inventory management
- Customer service
- Paid holidays
- Health insurance
10d
Administrative & Executive Assistant
Burst Agency —Walnut Creek, CA
- $55,000 - $75,000 a year
- Full-time
- Office
- Bachelor's degree
- Experience equivalent to degree accepted
Quick Apply
4d
Executive Assistant (7384U) Chancellor's Office #87327
University of California Berkeley —Berkeley, CA
- $68,700 - $94,300 a year
- Full-time
- Office
- Analysis skills
- University
Executive Assistant
CARDEA HEALTH —Oakland, CA
- $35 - $45 an hour
- Hybrid work
- Microsoft Outlook
- Research
- Mid-level
- Commuter assistance
- Disability insurance
Executive Assistant
SewerAI Corporation —Walnut Creek, CA
- $90,000 - $100,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
11d
Executive Assistant
LTD Global —Berkeley, CA
- $70,304 - $95,000 a year
- Full-time
- 5 years
- Mid-level
- Office
Quick Apply
3d
Senior Administrative Assistant
JPMorganChase —Walnut Creek, CA
- $30.60 - $48.08 an hour
- Full-time
- 5 years
- Office
- Senior level
- Health insurance
- Tuition reimbursement
3d
Executive & Personal Operations Manager (Part-Time)
Narain Maclear LLP —Orinda, CA
- $30 an hour
- Part-time
- Hybrid work
- Google Workspace
- Research
- Driver's License
Quick Apply
10d
Administrative Assistant
The Voleon Group —Berkeley, CA
- $75,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Writing skills
- Research
- Referral program
Personal Assistant
WAYS HOME CARE & HEALTH AGENCY LLC —Antioch, CA
- $19 - $22 an hour
- 8 hour shift
- CPR Certification
- Clean driving record
- BLS Certification
- Mileage reimbursement
- 401(k)
Quick Apply
Respite Care Provider Personal Assistant for Autistic Adult
RKARE LLC —Brentwood, CA
- $23 - $27 an hour
- Evenings as needed
- CPR Certification
- Driver's License
- First Aid Certification
- Flexible schedule
Quick Apply
Executive Assistant
NAVOLIO & TALLMAN LLP —Walnut Creek, CA
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Executive Assistant | Office Coordinator
Tipping —Berkeley, CA
- $33.65 - $41.82 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health savings account
- Health insurance
Executive Assistant (4702C) - College of Engineering
University of California Berkeley —Berkeley, CA
- $78,930.91 - $126,961.76 a year
- Full-time
- Writing skills
- Research
- Office
- Travel reimbursement

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Executive Assistant

Partnership HealthPlan of California -
Fairfield, CA

Apply Now

Job Details

Full-time
$88,154.59 - $110,193.23 a year

Qualifications

Project team coordination
Computer operation
Executive administrative support
High school diploma or GED
Driver's License
Typing

Full Job Description

Overview:

To provide administrative support to the executive leader, leadership teams, and staff as assigned. In addition to the Administrative Assistant II duties, the Executive Assistant has a higher level of education and experience and more autonomy, works with a higher level of internal/external customers, serves as liaison to external customers, and a exposed to higher confidentiality.

Responsibilities:

Fields telephone calls.
Receives and directs visitors.
Maintains assigned calendars and schedules.
Schedules and coordinates executive level meetings.
Prints and distributes meeting packets.
Creates and processes expense reports.
Creates correspondence, forms, reports, graphs, visual presentations, and other related documents.
Places catering orders.
Captures and publishes meeting minutes and other correspondence as directed.
Develops, formats, and distributes information to internal and external stakeholders.
Orders and maintains department supplies.
Creates travel requests and travel arrangements as needed (airfare, hotel, rental cars, registration).
Maintains organization charts.
Creates and maintains effective filing systems.
Creates, submits, and tracks to completion applicable training requests and other documents as directed.
Ensures applicable employee timesheets are approved per payroll timelines.
Works with leadership to develop and submit monthly update reports and documents per schedule or direction.
Acts on and/or responds to correspondence on behalf of direct manager as directed.
Applies prior experience to identify necessary efficiencies and brings to leadership’s attention.
Works with leadership on project coordination as directed.
Works with all levels of internal staff and external clients/vendors.
Exposed to highly confidential, sensitive information regarding controversial matters and personnel affairs.
Develops meeting agendas.
Serves as liaison to external stakeholders.
Submits flower orders per policy (ADM-15) and maintains a flower order log.
Assists with planning and organizing company events.
Other duties as assigned.

Qualifications:

Education and Experience

High school diploma or equivalent, associate’s degree preferred; minimum five (5) years of administrative assistant experience, preferably at an executive level and interacting with governing boards; or equivalent combination of education and experience. Familiarity with Medicaid (Medi-Cal) program preferred.

Special Skills, Licenses and Certifications

Proficient in applicable business software applications such as Microsoft Office Suite. Project coordination experience; requires strong computer and internet research skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, external clients and vendors. Valid California driver’s license and proof of current automobile insurance compliant with Partnership policy are required to operate a vehicle and travel for company business.

Performance Based Competencies

Excellent oral and written communication skills are required. Excellent organizational skills with ability to prioritize assignments, maintain effective filing systems, and meet deadlines. Ability to work under minimal supervision and exercise independent judgment. Diplomacy and tact in handling highly confidential, sensitive information regarding controversial matters and personnel affairs as required. Ability to interact with executives and governing board members and vendors effectively, handling all assignments with efficiency. Must be able to handle multiple tasks and meet deadlines. Possess a strong work ethic and ability to take ownership and responsibility for projects.

Work Environment And Physical Demands

Ability to use a computer keyboard and other business machines. More than 90% of work time is spent in front of a computer monitor. When required, ability to move, carry, or lift objects of varying size, weighing up to 25 lbs.

All HealthPlan employees are expected to:

Provide the highest possible level of service to clients;
Promote teamwork and cooperative effort among employees;
Maintain safe practices; and
Abide by the HealthPlan’s policies and procedures, as they may from time to time be updated.

HIRING RANGE:

$ 88,154.59 - $110,193.23

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.

Apply Now

Refine Your Search

personal assistant jobs in pittsburg, ca

Executive Assistant

Executive Assistant to the Co-Directors of Athletics (7385U) #86532

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant (CEO)

Administrative & Executive Assistant

Executive Assistant (7384U) Chancellor's Office #87327

Executive Assistant

Executive Assistant

Executive Assistant

Senior Administrative Assistant

Executive & Personal Operations Manager (Part-Time)

Administrative Assistant

Personal Assistant

Respite Care Provider Personal Assistant for Autistic Adult

Executive Assistant

Executive Assistant | Office Coordinator

Executive Assistant (4702C) - College of Engineering

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