Top 48 Entry level administrative assistant Jobs in Pittsburgh, Pa

Main Office Secretary
PENN HILLS SCHOOL DISTRICT —Pittsburgh, PA
- From $32,990.73 a year
- Full-time
- School experience
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
6d
Administrative Assistant - West Newton Commissary Division
The Nutrition Group —West Newton, PA
- Part-time
- Office
- Administrative experience
- Criminal background check
- 401(k)
- Paid time off
Quick Apply
Human Resources Administrative Assistant
ACHIEVA RESOURCE —Pittsburgh, PA
- $21 an hour
- Part-time
- Office
- Administrative experience
- In-person
- Referral program
Quick Apply
2d
Receptionist
ACHIEVA RESOURCE —Pittsburgh, PA
- $17.70 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
9d
ADMINISTRATIVE ASSISTANT (PART TIME)
CulinArt Sector —Pittsburgh, PA
- $25 an hour
- Part-time
- Background check
- University
- Food service experience
- Commuter assistance
- Disability insurance
Quick Apply
4d
Event Assistant
Senator John Heinz History Center —Pittsburgh, PA
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- 403(b) matching
- Paid parental leave
Quick Apply
Administrative Assistant/Receptionist
PJ Dick-Trumbull-Lindy Group —Pittsburgh, PA
- Email
- Computer literacy
- Office
- High school diploma or GED
- Profit sharing
- Paid holidays
Quick Apply
Payroll Clerk and Administrative Assistant
St. Clair Country Club —Pittsburgh, PA
- $23 - $25 an hour
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid holidays
- Paid time off
Quick Apply
11d
Administrative Assistant
Celebration Villa of Lakemont Farms —Bridgeville, PA
- $47,500 a year
- Full-time
- Administrative experience
- High school diploma or GED
- 1 year
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant
METRO COMMUNITY HEALTH CENTER —Pittsburgh, PA
- Call employer
- Microsoft Word
- HIPAA
- Research
- Paid parental leave
- Paid holidays
Quick Apply
Administrative Assistant (Materials Science Lab)
ECS Ltd —Cranberry Township, PA
- Word processing
- Office
- High school diploma or GED
Office and Project Assistant
The Children's Institute of Pittsburgh —Pittsburgh, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Continuing education credits
- Mileage reimbursement
Quick Apply
Administrative Assistant – Medical Education
Duquesne University —Pittsburgh, PA
- $24.73 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Paid time off
Administrative Assistant
The Children's Institute of Pittsburgh —Pittsburgh, PA
- Full-time
- Background check
- School experience
- Mid-level
- Continuing education credits
- Paid holidays
Quick Apply
Receptionist - Pittsburgh, PA
Advisor Talent Solutions —Pittsburgh, PA
- $42,000 - $48,000 a year
- Evenings as needed
- Inventory management
- Office
- High school diploma or GED
- Profit sharing
- Health insurance
Quick Apply
Administrative Assistant
Moravia Health —Pittsburgh, PA
- $16 - $17 an hour
- Urgently hiring
- Customer service
- Computer literacy
- Basic math
- Health insurance
- Dental insurance
Quick Apply
12d
Kennywood - Revenue Administrative Assistant
Herschend Family Entertainment —West Mifflin, PA
- Part-time
- 18 years or older
- Microsoft Outlook
- Ability to walk for extended periods
- Flexible schedule
Unit Secretary - Float Pool - Casual - West Penn Hospital
Allegheny Health Network —Pittsburgh, PA
- Part-time
- Vital signs
- Float pool
- Hospital
Real Estate Support Team Member
Aires —Pittsburgh, PA
- Full-time
- Hybrid work
- Computer literacy
- Office
- Administrative experience
- 401(k) matching
Quick Apply
Administrative Assistant
Gerard Plumbing and Heating —Coraopolis, PA
- Full-time
- Background check
- Office
- Administrative experience
- 401(k)

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Main Office Secretary

PENN HILLS SCHOOL DISTRICT -
Pittsburgh, PA

Quick Apply

Job Details

Full-time
From $32,990.73 a year
6 days ago

Benefits

Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Customer communication
Microsoft Excel
Microsoft Outlook
Customer service
High school diploma or GED
Organizational skills
Typing

Full Job Description

POSITION TITLE: Main Office Secretary (12 Month)

Hours: 7:30 a.m. –3:30 p.m.

QUALIFICATIONS:

High School Diploma, required.

Associate’s Degree or accredited secretarial training, preferred.

One to three years of previous experience in an office and/or educational environment preferred.

Able to work independently and establish priorities to meet deadlines.

Able to follow procedures and practices in a timely and accurate manner.

Maintain confidentiality in all job related functions.

Basic knowledge of computer applications and Microsoft Office programs such as Word, Access, Excel, Power Point and Outlook.

Excellent communication skills, both written and verbal, required.

Basic knowledge of office machines (copiers, fax, typewriter, telephone, etc.)

Strong organizational skills.

Excellent customer service skills.

Ability to work as part of a team.

Ability to be flexible and perform other tasks as assigned.

Understanding of general accounting procedures and office management.

REPORTS TO: Building Principal or designee

ACCOUNTABILITY OBJECTIVE:

The position is responsible for providing administrative support to the Building Principal and/or Associate Principals in the following areas: coordinating office activities, scheduling appointments, greeting visitors, and preparing internal/external communications. Additional duties associated with fiscal activities like purchase orders, allocation, material ordering, and payment fulfillment are expected. The secretary must use initiative and judgment in the performance of duties and is expected to relieved Building and Associate Principals of minor office details. The work involves confidential and personal matters. The secretary should be able to use independent judgment in determining various issues that do not involved major deviations from established policies or procedures. Responsibility for varied public contacts is a very important part in the position. The secretary should understand program needs and anticipate/respond accordingly.

PERFORMANCE ACCOUNTABILITIES:

1. Type all correspondence, process mail and perform general office functions including acting as receptionist and clerical support for the main office.

2. Screen and direct calls.

3. Maintain office records in an orderly and current manner.

4. Design and modify forms.

5. Maintains confidentiality of office information and records.

6. Accurate, orderly, accessible, and confidential maintenance of office files.

7. Enters data into student management system and runs reports as requested for registration, withdrawal, and scheduling.

8. Coordinate discipline documents and reports such as class absences, tardiness class cuts, suspension records, and notification forms/letters.

9. Maintains office equipment.

10. Assistant in the collection of textbooks, lost textbooks, and manage holds.

11. Assist with banking transactions for building funds.

12. Record and send personal/emergency day request forms.

13. Process substitute time slips and class coverage to be sent to Payroll.

14. Take lunch applications and send to Linton for review.

15. Assists principal with special projects.

16. Initiate and maintain permanent record cards.

17. Send homework requests to teachers.

18. Prepare all purchase orders.

19. Assists in opening, checking, and proper distribution of supplies.

20. Assists in maintaining accurate inventory of equipment and supplies.

21. Help in controlling access to counselors by students, parents, and others in guidance suite.

22. Coordinate and assist with teacher parking.

23. Direct student office assistants in daily activities as needed.

24. All other duties assigned by building Principals and Associate Principals, including photo coping support.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sitting for extended period of time
Lifting, carrying, pushing, pulling 35 pounds
Ability to kneel, crouch, bend and reach to retrieve and handle teaching materials and supplies
Moving fingers and hands in a repetitive manner
Ability to speak clearly and distinctly when communicating
Hearing clearly
Adequate vision to perform duties

The information contained in this job description is for compliance with Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

TERMS OF EMPLOYMENT: Per PHESP Collective Bargaining Agreement

Job Type: Full-time

Pay: From $32,990.73 per year

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Experience:

Customer service: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

entry level administrative assistant jobs in pittsburgh, pa

Main Office Secretary

Administrative Assistant - West Newton Commissary Division

Human Resources Administrative Assistant

Receptionist

ADMINISTRATIVE ASSISTANT (PART TIME)

Event Assistant

Administrative Assistant/Receptionist

Payroll Clerk and Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant (Materials Science Lab)

Office and Project Assistant

Administrative Assistant – Medical Education

Administrative Assistant

Receptionist - Pittsburgh, PA

Administrative Assistant

Kennywood - Revenue Administrative Assistant

Unit Secretary - Float Pool - Casual - West Penn Hospital

Real Estate Support Team Member

Administrative Assistant

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