Top 20 Closing coordinator Jobs in Pittsburgh Pa

Real Estate | Executive Administrator
Citylife Home Buyers —Pittsburgh, PA
- $58,500 - $75,000 a year
- Full-time
- Background check
- Google Workspace
- Research
- Paid holidays
- Health insurance
Quick Apply
REO Closing Coordinator
Mortgage Connect —Coraopolis, PA
- $25 - $29 an hour
- Full-time
- Remote
- Background check
- Pass drug screening
- Mid-level
- Paid parental leave
- Health savings account
1d
Closing Coordinator, Deed in Lieu - REO
ServiceLink —Moon Township, PA
- $20 - $25 an hour
- Full-time
- Remote
- Computer literacy
- High school diploma or GED
- US work authorization
Closing Coordinator - Home Equity & Origination Services
ServiceLink —Moon Township, PA
- $18 - $20 an hour
- Full-time
- Remote
- Computer literacy
- High school diploma or GED
- US work authorization
Closing Coordinator
Financial Dimensions Inc —West Mifflin, PA
- From $20 an hour
- Full-time
- Customer service
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Team Coordinator
Dunhams Sports —Pittsburgh, PA
- Part-time
- Merchandising
- Mid-level
- Supervising experience
- Store discount
Retail Key Carrier
HomeGoods —Pittsburgh, PA
- $15.25 - $15.75 an hour
- Weekends as needed
- Merchandising
- Mid-level
- Organizational skills
- Paid parental leave
- Health savings account
Health Plan Sales Consultant
Nonstop Administration and Insurance Services, Inc. —Pittsburgh, PA
- $90,000 - $140,000 a year
- Remote
- Background check
- Bachelor's degree
- Travel
- Health insurance
- Dental insurance
Sales & Marketing Coordinator
Beanstalk HQ LLC —Wexford, PA
- From $10 an hour
- Part-time
- Business development
- Experience working with children
- Children
- Flexible schedule
Quick Apply
9d
Inside Sales Representative - O'Neal Steel / Pittsburgh, PA
O'Neal Steel LLC —Ambridge, PA
- Pass drug screening
- Mid-level
- Office
- AD&D insurance
- Disability insurance
Quick Apply
3d
Transaction Coordinator
House Buyers of America —Pittsburgh, PA
- $50,000 - $75,000 a year
- Remote
- Mid-level
- High school diploma or GED
- Bachelor's degree
Manager, Transaction Management
House Buyers of America —Pittsburgh, PA
- Weekends as needed
- Remote
- Mid-level
- Bachelor's degree
- Mentoring

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Reliance First Capital, LLC —Pittsburgh, PA
Comprehensive benefits: Medical, Dental, Vision, LTD, & 401(k) participation, paid time off. Performance-based incentives, bonuses, and rewards.
$48,000 a year
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Supervisor of Mortgage Default Servicing
F.N.B. Corp. —Pittsburgh, PA
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Real Estate | Executive Administrator

Citylife Home Buyers
Pittsburgh, PA

Quick Apply

Job Details

Full-time
$58,500 - $75,000 a year

Benefits

Paid holidays
Health insurance
Paid time off
Parental leave
Opportunities for advancement

Qualifications

Research
Administrative experience
Continuous improvement
Attention to detail
System development
Bookkeeping
Accounting support
ChatGPT

Full Job Description

Operations & Systems Coordinator. Build Better Systems. Leverage AI. Help Scale a Growing Real Estate Company.

Location: Pittsburgh, PA (In Office)

Job Type: Full-Time

Compensation: $58,500–$71,500 per year + Performance Bonuses

We're Not Looking for a Typical Administrative Assistant.

We're looking for someone who loves making businesses run better.

At Citylife Home Buyers, we're constantly asking ourselves:

How can we automate this?
How can AI save us time?
How can we eliminate repetitive work?
How can we build systems that allow us to scale?

If those questions excite you, keep reading.

We're a fast-growing real estate investment company that purchases, renovates, manages, and sells residential properties throughout Western Pennsylvania. Every year we continue to grow, and we're looking for someone who wants to grow with us.

You don't need years of real estate experience.

We're far more interested in hiring someone who is naturally curious about technology, AI, software, automation, and building efficient processes. We can teach you the real estate side.

If you've ever been the person who says, "There has to be a better way to do this," you're exactly who we're looking for.

About the Role

This position is part Operations Coordinator, part Process Improvement Specialist, and part AI Systems Builder.

You'll work directly with ownership to improve how our company operates while helping manage the day-to-day administrative and transaction activities that keep the business moving.

Every week you'll be challenged to make our company more efficient.

What You'll Do. Process Improvement **

Research and implement AI tools to improve daily operations
Build workflows using ChatGPT, Claude, Gemini, and other emerging technologies
Create Standard Operating Procedures (SOPs) and internal knowledge bases
Identify repetitive tasks that can be automated
Improve workflows between departments
Recommend, test, and implement new software solutions
Build templates, automations, and internal documentation
Help create AI assistants and custom GPTs for different areas of the business
Improve reporting, dashboards, and company organization
Develop AI-powered lead generation systems to help identify motivated sellers, buyers, agents, investors, and other business opportunities
Research and implement AI tools that improve marketing, lead generation, customer communication, and follow-up automation
Create automated workflows that capture, qualify, assign, and nurture leads across multiple platforms
Continuously evaluate emerging AI tools and software that can help the business generate more leads, improve efficiency, and scale operations
Continuously look for ways to save time, reduce manual work, and improve the overall efficiency of the company

Operations & Transaction Coordination

Coordinate residential real estate transactions from contract to closing
Manage deadlines, documents, and compliance
Coordinate with title companies, attorneys, municipalities, contractors, inspectors, lenders, and vendors
Schedule inspections, repairs, and property access
Assist with MLS listings and off-market property marketing
Maintain accurate records in our CRM (REsimpli)
Ensure transactions move efficiently from acquisition through post-closing

Administrative & Business Operations

Vendor coordination and communication
Vendor invoice processing and payment coordination
Utility transfers and municipal paperwork
Organize digital files and company records
Light bookkeeping support using QuickBooks
Assist with ACH and wire requests
Support payroll processing through Gusto
Banking and occasional local errands
General administrative support across multiple departments

What We're Looking For

The ideal candidate is someone who naturally enjoys solving problems.

You don't wait for someone to tell you something can be improved—you already have ideas.

You love learning new software.

You enjoy organizing chaos.

You think in systems rather than individual tasks.

You embrace AI instead of fearing it.

You take ownership and enjoy making an impact.

Preferred Skills

We're not expecting someone to know everything below, but experience with any of these is a major plus:

ChatGPT, Claude, Gemini, or other AI platforms
Prompt engineering
Workflow automation
Zapier
Make.com
Notion
ClickUp
Monday.com
Airtable
Google Workspace
Microsoft Office
CRM management
Project management
Process documentation
QuickBooks
Gusto
REsimpli
Basic technology troubleshooting

Experience in real estate, property management, construction, operations, project coordination, or business process improvement is helpful but not required.

You'll Be Successful If You...

Love learning new technology
Are extremely organized
Can manage multiple projects simultaneously
Pay attention to details
Communicate professionally
Enjoy improving processes
Are dependable and self-motivated
Like working directly with leadership
Want a long-term career with room to grow

Compensation & Benefits

Starting salary of $58,500–$71,500, based on experience
Performance-based bonus opportunities
Team bonus
Paid holidays
Paid Time Off
Opportunities for advancement as the company continues to grow
Direct mentorship from ownership
Hands-on exposure to real estate investing, AI implementation, software development, business operations, and entrepreneurship

Why Join Citylife Home Buyers?

We're building more than a real estate company.

We're building businesses, systems, and technology that allow us to scale smarter—not just work harder.

As part of this role, you'll work directly with ownership and have the opportunity to make a meaningful impact across multiple companies operating under our umbrella. In addition to our real estate investment business, you'll gain exposure to BRRRRSimply, our rapidly growing real estate software platform that helps investors analyze real estate deals in under 60 seconds.

Depending on your interests and strengths, you'll have opportunities to contribute to software development workflows, AI initiatives, product improvements, marketing systems, customer experience, lead generation strategies, and business operations across both companies.

This isn't a position where you'll be confined to one desk doing the same tasks every day. It's an opportunity to grow alongside a group of entrepreneurial businesses, develop valuable skills in AI, automation, software, and real estate, and help shape the future of companies that are actively scaling.

If you're looking for a role where your ideas matter, your work has a direct impact, and you'll be challenged to continually learn and improve, we'd love to hear from you.

If you're simply looking for another administrative job, this probably isn't the right fit.

If you're excited about AI, technology, process improvement, entrepreneurship, and helping build exceptional businesses, we encourage you to apply.

Pay: $58,500.00 - $75,000.00 per year

Benefits:

Health insurance
Paid time off
Parental leave

Work Location: In person

Quick Apply

Refine Your Search

closing coordinator jobs in pittsburgh pa

Real Estate | Executive Administrator

REO Closing Coordinator

Closing Coordinator, Deed in Lieu - REO

Closing Coordinator - Home Equity & Origination Services

Closing Coordinator

Team Coordinator

Retail Key Carrier

Health Plan Sales Consultant

Sales & Marketing Coordinator

Inside Sales Representative - O'Neal Steel / Pittsburgh, PA

Transaction Coordinator

Manager, Transaction Management

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