Position Summary
The Events & Communications Administrator will play a central role in planning and executing the Chapter's meetings, educational programs, communications, and member engagement initiatives.
This position combines event management, marketing and communications, organizational coordination, and project support to help advance the Chapter's mission and strategic priorities.
The ideal candidate is an organized, creative, and detail-oriented professional who enjoys managing multiple projects simultaneously. This individual should be comfortable building relationships with member contractors and their employees, industry partners, and vendors while producing high-quality communications and executing exceptional event experiences.
This role offers the opportunity to work closely with leadership on a wide variety of industry initiatives, organizational priorities, events, communications, and stakeholder engagement efforts. As our Chapter continues to grow, there will be opportunities to expand responsibilities based on the chosen candidate's interests and strengths.
Key Responsibilities:
Event Planning & Coordination
- Coordinate the planning and execution of Chapter meetings, educational programs, conferences, networking events, and special initiatives
- Manage event logistics, registrations, venue coordination, vendor relationships, catering, contracts, and event materials
- Coordinate speaker communications, attendee communications, sponsorship logistics, and event timelines
- Provide on-site event support and coordination
- Maintain inventories of office, meeting, and event supplies
Communications & Marketing
- Develop and distribute member newsletters, event announcements, educational materials, and organizational communications (print and/or digital)
- Design marketing materials, flyers, presentations, and promotional pieces
- Assist with website updates and maintenance to ensure timely and accurate information
- Manage event registration platforms and attendee communications through Constant Contact and related systems
- Support social media, digital marketing, and member engagement initiatives
- Organize and maintain communication lists for members, industry partners, elected officials, educators, and other stakeholder groups
Industry & Partner Engagement
- Coordinate communications and logistics for collaborative initiatives and partnership programs
- Support government affairs initiatives through meeting coordination, event logistics, and stakeholder communications
- Assist with communications to industry partners and affiliated organizations
- Assist with volunteer coordination, including obtaining required clearances for workforce development and educational programming
- Attend industry meetings, networking events, conferences, legislative events, panel discussions, and workforce development activities as needed
Organizational & Administrative Support
- Coordinate executive meetings and assist with scheduling, meeting preparation, and follow-up
- Prepare meeting materials, agendas, presentations, and organizational documents
- Maintain digital files, databases, contact records, and organizational resources as part of the Chapter's ongoing digital transformation initiatives
- Manage ranked list resumes and related applicant records in accordance with organizational procedures
- Assist with data entry, reporting, and document organization
- Support special projects and organizational initiatives as assigned
Qualifications
- Excellent organizational and project management skills with exceptional attention to detail
- Strong written, verbal, and visual communication skills
- Experience coordinating events, meetings, or programs
- Graphic design experience using Canva, Adobe Creative Suite, Microsoft Publisher, or similar platforms is preferred
- Experience with email marketing and event registration platforms such as Constant Contact or similar systems is preferred
- Proficiency with Microsoft Office and general office technology platforms
- Ability to manage multiple priorities while meeting deadlines
- Ability to exercise professionalism, discretion, and sound judgment when handling sensitive information
- Strong critical thinking, problem-solving, and organizational skills
- Ability to obtain federal and/or state child abuse clearances to assist with youth programming events
- Reliable transportation and ability to attend offsite events in the SWPA area.
- Preferred 1-3 years experience with associations, nonprofits, event management, communications, marketing, or member services
- Preferred Bachelors Degree in Communications, Marketing, Public Relations, Business Administration, Nonprofit Management, or a related field. Equivalent professional experience will also be considered.
Characteristics of a Successful Candidate
- Organized and highly dependable
- Creative and detail-oriented
- Proactive and resourceful
- Professional and personable
- Curious and eager to learn
- Comfortable working independently while collaborating across multiple teams and organizations
- Enjoys building relationships and creating exceptional experiences for members and event attendees
- Thrives in a fast-paced environment with a wide variety of responsibilities
Work Schedule
· Standard weekday business hours based at the Chapter office in Pittsburgh (South Side)
· Occasional evening, early morning, and off-site meetings, networking events, and educational programs as scheduled in advance
· Limited local travel within the Pittsburgh/Western PA region to support Chapter activities and industry events
Technology & AI
Our organization embraces technology and utilizes artificial intelligence (AI) tools to support productivity, research, communications, and administrative efficiency. Candidates should be comfortable learning and using AI-assisted tools as part of their workflow.
However, AI is a tool—not a substitute for critical thinking, professional judgment, independent analysis, accuracy, or attention to detail. The successful candidate will be expected to evaluate information thoughtfully, verify accuracy, exercise sound judgment, and take ownership of their work product.
Compensation & Benefits
- Salary: $50,000–$70,000 annually, commensurate with experience and qualifications
- Comprehensive medical, dental, and vision insurance
- Employer-sponsored 401(k) with company matching
- Paid holidays and paid time off
- Professional development opportunities
- Flexible work schedule options
About WPA NECA
The Western Pennsylvania Chapter of NECA is one of the region's leading trade associations, representing union electrical contractors. Our members build and maintain the electrical systems that power commercial, industrial, institutional, healthcare, energy, and infrastructure projects throughout Western Pennsylvania.
WPA NECA is recognized as one of the most active and innovative NECA chapters in the country. We are a forward-thinking organization focused on workforce development, industry advancement, contractor success, education, advocacy, and innovation. Through partnerships with contractors, labor partners, educators, public officials, and community organizations, we work to strengthen the electrical construction industry and create opportunities for future generations of skilled professionals.
Our team is known for taking initiative, embracing new ideas, leveraging technology, and continuously looking for ways to better serve our members and the industry. We value collaboration, professionalism, adaptability, curiosity, and a willingness to learn. Employees have the opportunity to contribute to meaningful projects, engage with industry leaders, and help shape the future of electrical construction in Western Pennsylvania.
Learn more about us at www.wpaneca.com and www.PoweringPittsburgh.com.
How to Apply
- Please submit a cover letter and current resume to [email protected] before August 7th.
Pay: $50,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: Hybrid remote in Pittsburgh, PA 15203
