Top 21 Senior administrative Jobs in Pittsburgh Pa

Senior Administrative Assistant and Office Manager – Community Health and Well-Being – Division of Student Affairs
Carnegie Mellon University —Pittsburgh, PA
- Full-time
- Background check
- Inventory management
- 5 years
- Commuter assistance
- Paid holidays
3h
Administrative Assistant II Physical Therapy– John G. Rangos Sr. School of Health Sciences
Duquesne University —Pittsburgh, PA
- $28.00 - $30.48 an hour
- Full-time
- Background check
- Classroom
- Microsoft Excel
- Paid holidays
- Tuition reimbursement
Senior Administrative Assistant
KTA-Tator, Inc. —Pittsburgh, PA
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Work from home
Quick Apply
Senior Administrative Assistant (Human Resources)
UPMC —Pittsburgh, PA
- $20.20 - $32.01 an hour
- Online Application
- Hybrid work
- Microsoft Outlook
- 5 years
- High school diploma or GED
Senior Branch Office Administrator
Edward Jones —Cranberry Township, PA
- Full-time
- Computer literacy
- Office
- Senior level
- Profit sharing
- Health savings account
8d
Senior Specialist, Operations, Deloitte Global Risk & Brand
Deloitte —Pittsburgh, PA
- Microsoft Excel
- Microsoft Outlook
- Office
Senior Site Manager
Ricoh —Pittsburgh, PA
- Full-time
- 5 years
- Office
- High school diploma or GED
Senior Judicial Secretary
Fifth Judicial District of Pennsylvania —Pittsburgh, PA
- $58,349 a year
- Online Application
- Word processing
- Computer literacy
- Office
- Disability insurance
- Health insurance
3d
Executive Assistant Senior - Onsite, Jefferson Hospital
Allegheny Health Network —Jefferson Hills, PA
- Full-time
- Microsoft Excel
- Hospital
- 5 years
8d
Business Experience Plan & Administration Specialist Senior
PNC Financial Services Group —Pittsburgh, PA
- Full-time
- Research
- Office
- 3 years
- Wellness program
- Health savings account
Sr. Executive Assistant
A SECOND CHANCE INC —Pittsburgh, PA
- $75,000 a year
- Weekends as needed
- Current TB test
- Writing skills
- Office
Quick Apply
2d
Business Experience Planning and Administration Specialist Senior
PNC Financial Services Group —Pittsburgh, PA
- Full-time
- Research
- Office
- 3 years
- Wellness program
- Health savings account
Admin Assistant - Senior
UPMC —Pittsburgh, PA
- $20.20 - $32.01 an hour
- Full-time
- 5 years
- Word processing
- Office
6d
Senior Administrative Assistant (EARN)
Goodwill of Southwestern Pennsylvania —Pittsburgh, PA
- $17 an hour
- Monday to Friday
- Word processing
- No experience needed
- Research
Quick Apply
Senior Specialist - SAP Basis Administration
Eaton —Moon Township, PA
- $130,000 - $190,000 a year
- Hybrid work
- Background check
- Azure
- Writing skills
- Retirement plan
Receptionist
Brookdale Senior Living Inc. —Pittsburgh, PA
- $12.18 - $15.23 an hour
- Part-time
- Military encouraged
- Entry level
- Health savings account
- Paid holidays
Quick Apply
Business Office Coordinator
New Perspective Senior Living —Washington, PA
- Part-time
- Computer literacy
- Writing skills
- HIPAA
- Health savings account
- Paid holidays
Quick Apply
Senior Director, Design and Construction – Facilities Administration
Duquesne University —Pittsburgh, PA
- Full-time
- Construction site
- Customer service
- 5 years
- Paid holidays
- Tuition reimbursement
10d
Sales Operations, Sr Assistant
Synopsys —Canonsburg, PA
- $38,000 - $56,000 a year
- Microsoft Excel
- English
- 3 years
Concierge Associate
Baptist Senior Family —Pittsburgh, PA
- $16.50 - $19.00 an hour
- Part-time
- Computer literacy
- Administrative experience
- High school diploma or GED
- Free parking
Quick Apply

I want to receive the latest job alert for senior administrative in pittsburgh pa

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

senior administrative jobs near pittsburgh pa

Senior Administrative Assistant jobs in Pittsburgh, PA

Administrative Assistant jobs in Pittsburgh, PA

Site Manager jobs in Pittsburgh, PA

Senior Secretary jobs in Pittsburgh, PA

Administrative Specialist jobs in Pittsburgh, PA

Receptionist jobs in Pittsburgh, PA

Director Of Facilities jobs in Pittsburgh, PA

Physical Therapist Assistant jobs in Pittsburgh, PA

Concierge jobs in Pittsburgh, PA

Senior Executive Assistant jobs in Pittsburgh, PA

Senior Administrative Assistant jobs in Miami, FL

Senior Citizen jobs in Oceanside, CA

Senior Administrative Assistant jobs in Atlanta, GA

Senior Transportation jobs in Philadelphia, PA

Physical Therapist Assistant jobs in Myrtle Beach, SC

Senior Administrative Assistant jobs in Saratoga Springs, NY

Medical Assistant jobs in Lees Summit, MO

Senior Administrative Assistant jobs in Fairfax, VA

Sunrise Senior Living jobs in Manhattan, NY

Loan Officer Assistant jobs in Houston, TX

Senior Administrative Assistant and Office Manager – Community Health and Well-Being – Division of Student Affairs

Carnegie Mellon University -
Pittsburgh, PA

Apply Now

Job Details

Full-time
3 hours ago

Benefits

Commuter assistance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
Life insurance

Qualifications

Staff supervision
High school diploma or GED
Stakeholder relationship building

Full Job Description

Carnegie Mellon University invites applications for a Senior Administrative Assistant and Office Manager position with Counseling and Psychological Services (CAPS) within the Community Health and Well-Being Unit of the Division of Student Affairs. This is a full-time position reporting directly to the Executive Director.

The Senior Administrative Assistant and Office Manager provides comprehensive administrative, operational, and office management support to departmental leadership while ensuring the efficient day-to-day functioning of the office. This position serves as a key resource within the department, coordinating workflow, managing priorities, supporting strategic initiatives, and fostering collaboration with internal and external stakeholders. The role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple responsibilities while promoting effective office operations and a positive work environment.

Core responsibilities include:

Provide strategic administrative and operational support to the Executive Director and leadership team, managing complex priorities, coordinating departmental initiatives, and ensuring the efficient day-to-day operation of the office.
Supervise and manage a team of two receptionists, including onboarding, training, scheduling, performance management, workflow coordination, and professional development to ensure consistent delivery of front-office operations and customer service.
Serve as a liaison between the department and internal university partners, including Human Resources, Finance, Facilities Management Services, Information Technology, and other administrative units, as well as external organizations and stakeholders.
Manage facilities operations across two office locations, serving as the primary point of contact for maintenance requests, space planning, repairs, vendor coordination, safety concerns, building access, equipment needs, and facilities-related projects to ensure a safe, functional, and professional work environment.
Manage calendars, schedules, and critical deadlines, including performance reviews, performance management activities, meetings, project milestones, and other time-sensitive initiatives.
Coordinate and prioritize meetings, travel arrangements, events, and other logistical activities while ensuring all supporting materials and documentation are prepared and available.
Research, compile, prepare, and process information to support departmental operations, decision-making, reporting, and strategic initiatives.
Prepare correspondence, reports, presentations, meeting materials, and other business documents with a high degree of accuracy and professionalism.
Complete special projects as assigned, including the collection of data.
Participate in departmental meetings, committees, and cross-functional workgroups; may represent the department on interdepartmental committees.
Oversee office support staff and/or student employees, including recruitment support, onboarding, training, work assignment coordination, performance feedback, and ongoing development.
Evaluate and recommend improvements to administrative procedures, workflows, and office operations to enhance efficiency, service quality, and organizational effectiveness.
Maintain departmental records, files, and documentation while ensuring accuracy, confidentiality, and compliance with university policies and procedures.
Assist with purchasing, budgeting, invoice processing, inventory management, and other operational and financial activities as needed.
Perform additional administrative, operational, and project-based responsibilities as assigned in support of departmental goals and objectives.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

Demonstrated experience managing office operations, coordinating projects, and supporting organizational initiatives.
Exceptional organizational, project management, and time-management skills with the ability to manage multiple priorities and competing deadlines.
Excellent written, verbal, and interpersonal communication skills.
Proven ability to exercise discretion, maintain confidentiality, and handle sensitive information with professionalism.
Strong analytical, problem-solving, and process improvement skills.
Proficiency with Microsoft Office Suite and other business systems and technology platforms.
Ability to work independently while building collaborative relationships across departments and stakeholder groups.

Qualifications

High School diploma/GED required; Bachelor's degree preferred.
5-8 years of experience providing administrative, executive, or office management support in a professional environment.
A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
Previous supervisory experience, including direct management of administrative support staff, receptionists, student employees, or office personnel preferred

Requirements:

Successful completion of a pre-employment background check
Child Protection Clearances (Act 153)

Additional Information:

Sponsorship : Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.
This is a full - time (37.5 of hours), non-exempt position based in [Pittsburgh, PA
Work Posture: This position is operating fully on site

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits , take well-deserved breaks with ample paid time off and observed holidays , and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access , and much more!

For a comprehensive overview of the benefits available, explore our Benefits page .

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Administrative Support and Coordination

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

Apply Now

Refine Your Search

senior administrative jobs in pittsburgh pa

Senior Administrative Assistant and Office Manager – Community Health and Well-Being – Division of Student Affairs

Administrative Assistant II Physical Therapy– John G. Rangos Sr. School of Health Sciences

Senior Administrative Assistant

Senior Administrative Assistant (Human Resources)

Senior Branch Office Administrator

Senior Specialist, Operations, Deloitte Global Risk & Brand

Senior Site Manager

Senior Judicial Secretary

Executive Assistant Senior - Onsite, Jefferson Hospital

Business Experience Plan & Administration Specialist Senior

Sr. Executive Assistant

Business Experience Planning and Administration Specialist Senior

Admin Assistant - Senior

Senior Administrative Assistant (EARN)

Senior Specialist - SAP Basis Administration

Receptionist

Business Office Coordinator

Senior Director, Design and Construction – Facilities Administration

Sales Operations, Sr Assistant

Concierge Associate

I want to receive the latest job alert for senior administrative in pittsburgh pa

Explore jobs in more locations

Core responsibilities include:

Qualifications

Job Seeker Tools

Employer Tools

Browse

Stay Connected