Top 19 Assistant secretary Jobs in Plainfield, Il

Administrative Secretary to Student Services
Joliet Public Schools District 86 —Joliet, IL
- $33.42 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
Clinic Administrative Assistant
Fresenius Medical Care —Plainfield, IL
- $15 - $24 an hour
- Full-time
- Inventory management
- Office
- Databases
- Health insurance
- Dental insurance
Assistant Principal Secretary - Elementary
Plainfield Community Consolidated School District 202 —Plainfield, IL
- From $18.69 an hour
- Online Application
- High school diploma or GED
- Organizational skills
- Public school
- AD&D insurance
- Health insurance
Clerical Aide (2026-2027)
Joliet Public Schools District 86 —Joliet, IL
- 8 hour shift
- Computer literacy
- Writing skills
- English
13d
District Secretary/Receptionist
Woodridge School District 68 —Woodridge, IL
- $42,000 - $52,000 a year
- Online Application
- Office
- Entry level
3d
Assistant Principal Secretary-10 months (2026-2027 School Year)
Indian Prairie School District 204 —Aurora, IL
- Full-time
- Word processing
- Office
- Data entry
YHS Secretary - A-L House (194 Days)
Yorkville Community Unit School District 115 —Yorkville, IL
- $21.10 an hour
- High school
- Basic math
- Computer skills
5d
Receptionist/Office Assistant
Riverside Public Adjusters LLC. —Lombard, IL
- $16 - $25 an hour
- Full-time
- Customer service
- Writing skills
- Office
- Parental leave
- 401(k) matching
Quick Apply
5d
Administrative Assistant - Secretary - Tech AI Trucking
Spotter —Lemont, IL
- Google Workspace
- Inventory management
- Writing skills
Quick Apply
Office Assistant
Inspire Greatness Within Inc —Frankfort, IL
- $20 - $25 an hour
- Part-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Legal Assistant/Secretary
Power & Cronin, Ltd. —Oak Brook, IL
- $21.09 - $26.00 an hour
- Full-time
- Microsoft Word
- Mid-level
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
12d
Attendance Secretary
Bremen High School District 228 —Oak Forest, IL
- Online Application
- School experience
- High school
- High school diploma or GED
10d
Executive Assistant in Downers Grove, IL
Molina Healthcare —Downers Grove, IL
- $25.20 - $49.15 an hour
- Full-time
- Microsoft Excel
- Research
- Mid-level
- Health insurance
School Secretary
Orland School District 135 —Orland Park, IL
- From $22 an hour
- Online Application
- High school
- Basic math
- English
4d
Administrative Assistant, Government Relations
Illinois Association of School Boards —Lombard, IL
- $36,000 - $45,000 a year
- Full-time
- Hybrid work
- 5 years
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
High School Clerical Assistant
Community Unit School District 200 —Wheaton, IL
- $16.86 an hour
- High school
- Computer literacy
- Office
Building Assistant- Deans office
ADDISON TRAIL —Addison, IL
- $39,838.44 a year
- Full-time
- High school
- Basic math
- High school diploma or GED
3d
Supervisory IT Specialist (Infosec)
US Deputy Assistant Secretary for Information and Technology —Hines, IL
- $125,776 - $163,514 a year
- Online Application
- Hybrid work
- Background check
- Psychiatry
- Pass drug screening
- Flexible schedule
4d
Senior Counsel Securities & Governance
Ulta Beauty, Inc. —Bolingbrook, IL
- $176,700 - $235,000 a year
- Full-time
- Hybrid work
- 5 years
- Office
- Finance
- Dental insurance
- Paid time off

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Shipping/Admin Clerk - All Shifts
RJW Logistics —Plainfield, IL
Must be in sound physical health as determined by a certified licensed physician with no evidence of the use of controlled substances. 401(k) & 401(k) Matching.
$20 - $23 an hour
6d
Clinic Administrative Assistant
Fresenius Medical Care —Plainfield, IL
Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages. 1 – 2 years’ related experience.
$15 - $24 an hour

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Legal Administrative Assistant
Vaco by Highspring —Columbus, OH
Coordinate calendars, meetings, travel arrangements, and attorney time entry. This role provides administrative and clerical support while helping attorneys…
$65,000 - $75,000 a year
Quick Apply
13d
Medical Secretary - OrthoNeuro
SCA Health —New Albany, OH
Perform duties of Assistant to Physician to include coordinating and maintaining personal and professional calendar, travel arrangements and assistance with…
$22 - $23 an hour

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Administrative Secretary to Student Services

Joliet Public Schools District 86 -
Joliet, IL

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Job Details

Full-time
$33.42 an hour

Qualifications

Confidential information handling
Family Educational Rights and Privacy Act (FERPA)
School legal knowledge
Project management
Clerical experience
Board relations
Stakeholder relationship building

Full Job Description

POSITION: Administrative Secretary to Student Services

POSITION GUIDE: Non – Certified Personnel

Full Time - 12 Months

Non – Bargaining Position

Non – Exempt

REPORTS TO: Assistant Superintendent for Equity and Student Services

INDIRECTLY REPORTS: Director of Equity and Student Services/Director of Special Education

RELATES TO: Deputy Superintendent

Assistant Superintendent for Curriculum and Instruction

Assistant Superintendent for Human Resources and Labor Relations

Assistant Superintendent for Business and Financial Services

Chief Officer for Legal Services and Labor Relations

Chief of Technology and Informational Services

Director for Communications and Development

Director of Human Resources

Director of Teaching and Learning

Building Principals

Student Services Coordinators

SUPERVISES INDIRECTLY:

Student Services Secretary

Student Services File Clerk

QUALIFICATIONS:

Education & Experience: Associate’s Degree preferred, or a High School Diploma/equivalent combined with a minimum of three (3) years of progressive, high-level office administration experience.
Specialized Experience: Proven experience performing advanced clerical, administrative, or specialized duties of a legal or highly confidential nature.
Administrative Autonomy: Demonstrated ability to manage delegated administrative details, independently resolve inquiries or complaints, and streamline operations within the Office of the Assistant Superintendent.
Communication Skills: Exceptional ability to draft clear, concise, and professional memoranda, directives, and correspondence with minimal oversight.
Project Management: Strong capacity to execute complex instructions, multi-task, and develop comprehensive workflow plans independently.
Public Relations & Demeanor: Outstanding interpersonal skills; ability to engage with stakeholders, staff, and the public with a pleasant, composed, and professional demeanor.
Relationship Building: Proven track record of establishing and maintaining collaborative working relationships with School Board Members, district employees, and the general community.
Confidentiality & Discretion: Absolute commitment to maintaining the strict confidentiality of student records, legal matters, and sensitive district information in compliance with state and federal regulations (e.g., FERPA).
Must pass District Technology Test.

The information contained in this job description is in compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individual holding this position may be assigned.

RESPONSIBILITIES:

1. Administrative & Executive Support

Office Management: Manages the day-to-day administrative operations of the Office of Student Services; prioritizes tasks, manages calendars, and ensures deadlines are met seamlessly.
Correspondence & Documentation: Drafts, reviews, and proofreads highly professional memoranda, district-wide directives, complex reports, and routine correspondence with minimal supervision.
Meeting & Event Coordination: Organizes logistics for departmental meetings, district workshops, and advisory committees, including preparing agendas, documenting meeting minutes, and tracking follow-up actions.
Conference & Travel Arrangements: Coordinates all logistics, registrations, lodging, and travel arrangements for both in-district and out-of-district professional development conferences.
Information Routing: Screens incoming calls, processes physical and electronic mail, and routes inquiries to appropriate personnel to ensure efficient and timely resolution.

2. Student Services & Specialized Program Support

Records Management: Oversees the accurate processing, maintenance, and secure archiving of student records, ensuring absolute compliance with FERPA, the Illinois School Student Records Act (ISSRA), and district policies.
Special Education & Equity Liaison: Assists in tracking, organizing, and distributing documentation related to special education placements, equity initiatives, McKinney-Vento (homeless) support, and alternative programming.
Service Provider Contracts: Manages the generation, processing, and administrative tracking of legal contracts and service agreements with external service providers and independent contractors.
Outsourced Placements & Services: Coordinates logistics and secures essential staffing and therapeutic services for students with disabilities when the required specialized services are unavailable within the district.
State & Federal Reporting: Compiles data and prepares mandated technical reports required by the Illinois State Board of Education (ISBE) and federal agencies under the direction of the Assistant Superintendent.

3. Budgetary & Financial Assistance

Purchase Orders & Requisitions: Processes purchase requisitions, tracks departmental supply inventories, and maintains accurate records of vendor invoices and payments.
Supply Inventory Management: Monitors, orders, and maintains an optimal inventory of office and specialized departmental supplies, ensuring essential materials are consistently available for staff.
Payroll & Time Management: Manages and tracks staff attendance, hours worked, and time-off requests for the purpose of accurate departmental payroll processing.
Credit Card Processing & Reconciliation: Processes departmental credit card transactions, meticulously reconciles monthly statements, and compiles supporting receipts and documentation in compliance with district business office policies.
Budget Tracking: Monitors expenditures for Student Services funds and grant allocations, highlighting variances or potential discrepancies to leadership.

4. Community & Stakeholder Relations

Public Relations: Serves as a primary, professional point of contact for the district leadership, school staff, parents, and community organizations.
Inquiry Resolution: Independently addresses and resolves non-technical questions or complaints from the public using discretion, empathy, and comprehensive knowledge of district procedures.
Assists with other Student Services department tasks and special projects as needed or assigned.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk, and hear. The employee is frequently required to reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees experience constant interruptions and inflexible deadlines. The noise level in this environment is quiet to moderate. Duties are performed primarily indoors and occasionally outdoors. In-district and out-of-town travel required as necessary for training and/or to carry out duties and responsibilities.

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Refine Your Search

assistant secretary jobs in plainfield, il

Administrative Secretary to Student Services

Clinic Administrative Assistant

Assistant Principal Secretary - Elementary

Clerical Aide (2026-2027)

District Secretary/Receptionist

Assistant Principal Secretary-10 months (2026-2027 School Year)

YHS Secretary - A-L House (194 Days)

Receptionist/Office Assistant

Administrative Assistant - Secretary - Tech AI Trucking

Office Assistant

Legal Assistant/Secretary

Attendance Secretary

Executive Assistant in Downers Grove, IL

School Secretary

Administrative Assistant, Government Relations

High School Clerical Assistant

Building Assistant- Deans office

Supervisory IT Specialist (Infosec)

Senior Counsel Securities & Governance

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1. Administrative & Executive Support

2. Student Services & Specialized Program Support

3. Budgetary & Financial Assistance

4. Community & Stakeholder Relations

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