When you’re the best, we’re the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.
Vizient Inc. is seeking an Executive Assistant to provide support to the Chief Culture, Belonging & Impact Officer (CCBIO). At Vizient, our support professionals are highly respected and as an organization, we are committed to our administrative community by offering a unique approach to career development through skill development, knowledge expansion, networking, leadership development, and professional growth.
Summary:
In this role, you will serve as the Executive Assistant providing comprehensive support to the CCBIO within Vizient’s People (HR) team. Your efforts will help streamline daily operations and enhance their overall impact on our internal customers.
You will serve as a key point of contact for the leadership team, engaging with both internal and external executive audiences. You will deliver exceptional customer service while fostering strong, collaborative working relationships. You will manage complex and sensitive assignments that demand discretion, sound judgment, problem-solving skills, and a high degree of independence.
You will play a critical role in ensuring the smooth operation of the department, supporting team projects and initiatives, and fostering a professional working environment within the company leading with Vizient’s values.
Responsibilities:
- Calendar and Schedule Management: Proactively manage the day-to-day activities of the Executives, by resolving conflicts, coordinating, anticipating, strategizing, and prioritizing to ensure an effective time management approach.
- Advanced Planning, Preparations & Research: Anticipate pre-meeting needs by conducting research and preparing materials to support the executive’s preparation. This includes coordinating prep calls, meetings, logistics coordination between leaders/teams, etc., and possibly creating or drafting materials. Assist in managing action items for the Executives; independently conduct follow-ups to ensure timely completion of tasks and where needed.
- Meeting Scheduling & Logistics: Coordinate in-person, hybrid, and virtual meeting arrangements with internal and external audiences including conference calls with Teams. Seek out context to assimilate information and provide strategic support.
- Travel Arrangements & Expense Reporting: Manage travel arrangements, ensuring obligations are strategically prioritized and aligned with Vizient’s travel policies. Prepare, reconcile, and submit expense reports in a timely fashion, for the Executives and their leadership team to align with Vizient’s expense policies.
- Communications, Correspondence Materials: Proactively assist executives with materials such as preparing, composing, and/or editing documents (agendas, minutes, notifications, etc.), communications, presentations, and other materials. Manage communications with third parties regarding scheduling needs and expectations.
- Meeting Facilitation: Collaborate with team leaders to plan, participate, and facilitate leadership and team meetings, including preparing materials, and agendas, taking notes, and following up on action items based on Executives' requirements.
- Efficiency Enhancement: Optimize day-to-day operations for Executives and self, seeking to increase efficiency, and organization. Deliver a high level of support by proactively establishing processes, timelines, networks, and workflows that support the team leaders’ priorities and initiatives.
- Employee Engagement: Support leadership in coordinating employee engagement activities within the department and the enterprise Administrative Services team. Partner with Business Unit Administrative Managers on onboarding activities for the team.
- External Relations: Develop positive rapport with internal and external customers and serve as a trusted advisor to the Executives.
- Support the outreach and follow-up for speaking opportunities and media/panel appearances.
- Liaise with internal communications to ensure alignment and amplification of the CCBIO’s voice.
- Serve as liaison for other teams; resolve basic inquiries regarding department policies and activities. Collaborate with other assistants to facilitate communication and ensure efficient information flow within the business area and across Enterprise.
- Other / Special Projects: Provide project-based support to the People Team by managing and prioritizing tasks along with participating in special projects. Operate with complete discretion and serve as a trusted sounding board to the Executives.
Qualifications:
- Relevant degree preferred.
- 5 or more years of relevant experience in a corporate environment as a senior administrative support role required.
- Proficiency in Microsoft Word, Excel, PowerPoint and Teams required. Workday and Concur, are a plus.
- Experience integrating AI tools (Microsoft Copilot, ChatGPT, etc.) into administrative processes, meeting management, project tracking and executive communication.
- Sharp written and verbal communication skills.
- Professional, can-do attitude, approach, and presence.
- Strong organization skills and detail orientation with strong self-direction and results driven.
- Strong project management skills to balance multiple priorities with attention to detail required.
- Experience working with employee resource groups and/or community engagement programs preferred.
- Willingness to travel.
The ideal candidate will join us in a hybrid workplace model (3 days in office) at our corporate office in Irving, TX.
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Estimated Hiring Range:
At Vizient, we consider skills, experience, and organizational needs in our compensation approach. Geographic factors may adjust the range estimate and hires typically fall below the top range. Compensation decisions are tailored to individual circumstances. The current salary range for this role is $68,500.00 to $116,300.00.
This position is also incentive eligible.
Vizient has a comprehensive benefits plan! Please view our benefits here:
http://www.vizientinc.com/about-us/careers
Equal Opportunity Employer: Females/Minorities/Veterans/Individuals with Disabilities
The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.
