Top 140 Business administrator Jobs in Pleasanton, Ca

Service Administrator / Service Coordinator
NATIONS ROOF LLC —San Leandro, CA
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Disability insurance
Operations Manager - Field Admin
California Nurses Association/National Nurses Organizing Committee/National Nurses United —Oakland, CA
- $119,011.80 - $131,210.51 a year
- Full-time
- Background check
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
7d
HR Administrator
Diligence Security Group —Oakland, CA
- $30 - $35 an hour
- Part-time
- Background check
- Clean driving record
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Administrator - Small Business
California Playgrounds —Pleasanton, CA
- From $40 an hour
- Part-time
- Office
- Administrative experience
- Children
Quick Apply
13d
Facilities and Real Estate Administrator
ZEISS Group —Dublin, CA
- $74,000 - $92,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Executive Assistant - Full Time
Fremont Hospital —Fremont, CA
- $35 - $45 an hour
- Overtime
- Microsoft Word
- Microsoft Outlook
- Hospital
- Health insurance
- Dental insurance
Operations Administrator
4LEAF, Inc. —Pleasanton, CA
- $70,304 - $85,000 a year
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
City Manager
City of Pleasanton, CA —Pleasanton, CA
- $343,512 a year
- Online Application
- Management
- Office
- Budgeting
- Paid holidays
- Disability insurance
Business Office Manager
BAY AREA COMMUNITY HEALTH —Fremont, CA
- $43.46 - $50.38 an hour
- Research
- Office
- Organizational skills
Quick Apply
Business Administrator
Microsoft —Mountain View, CA
- $31.49 - $59.33 an hour
- Full-time
- Customer service
- Mid-level
- Office
11d
Lease Administrator
NVIDIA —Santa Clara, CA
- $128,000 - $201,250 a year
- Full-time
- Finance
- Analysis skills
- Bachelor's degree
Executive Assistant
NorCal - Major League Volleyball —San Ramon, CA
- $62,000 - $72,000 a year
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Administrative Business Partner, SAGE
Google —Mountain View, CA
- $96,000 - $138,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Regional Administrative Manager
Freeman Mathis and Gary LLP —Walnut Creek, CA
- $120,000 - $155,000 a year
- 5 years
- Pass drug screening
- Microsoft Office
- Health savings account
- Disability insurance
Quick Apply
Administrative Business Partner III
Google —Mountain View, CA
- $96,000 - $137,000 a year
- Full-time
- Office
- 3 years
- Senior level
Senior Director, Store Operations Planning and Admin
Ross Stores —Dublin, CA
- $158,300 - $297,950 a year
- Hybrid work
- Writing skills
- Office
- Conflict management
Administrative Business Partner II
Google —Mountain View, CA
- $79,000 - $112,000 a year
- Full-time
- Mid-level
- Office
- 2 years
1d
Workforce Operations Administrator - Laser Systems Engineering & Operations Division
Lawrence Livermore National Laboratory —Livermore, CA
- $94,560 - $115,728 a year
- Full-time
- Pass drug screening
- Research
- Administrative experience
- Relocation assistance
- 401(k)
8d
Prequalification Administrator
Swinerton —Concord, CA
- $31.25 - $37.80 an hour
- Full-time
- Management
- English
- Mid-level
- AD&D insurance
- Paid holidays
7d
Business Office Director
Atria Senior Living —Walnut Creek, CA
- $70,990.40 - $81,638.96 a year
- Full-time
- Sales
- Mid-level
- Finance
- Paid holidays
- Health insurance
14d

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Service Administrator / Service Coordinator

NATIONS ROOF LLC -
San Leandro, CA

Apply Now

Job Details

Full-time
$65,000 - $75,000 a year

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement
Life insurance

Qualifications

Customer communication
Accounts receivable management
Administrative experience
High school diploma or GED
Collections account management

Full Job Description

Location: San Leandro, CA (Office Based)

About State Roofing, a Nations Roof Company

State Roofing, a Nations Roof Company, is a leading commercial roofing contractor serving customers throughout California. Backed by the strength and resources of Nations Roof—one of the largest commercial roofing contractors in the United States—we provide responsive roof repairs, preventative maintenance, reroofing, waterproofing, and roof asset management solutions for commercial and industrial properties.

Our reputation is built on safety, quality workmanship, exceptional customer service, and long-term relationships. We are committed to supporting our employees with the tools, training, and opportunities needed to succeed while delivering outstanding service to our customers.

Position Summary

State Roofing is seeking a highly organized and customer-focused Service Administrator / Service Coordinator to support our fast-paced California Service Department. This role is the operational hub of the service team, coordinating customer requests, dispatching technicians, processing invoices, and managing Accounts Receivable and Accounts Payable activities.

The ideal candidate enjoys working in a high-volume environment, possesses strong bookkeeping and administrative skills, and can effectively communicate with customers, vendors, technicians, and internal teams. Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while delivering outstanding customer service.

Essential Duties & Responsibilities

Serve as the primary point of contact for customers requesting roof repairs and preventative maintenance services.
Receive, prioritize, and coordinate incoming service requests.
Schedule and dispatch service technicians throughout California based on customer needs, technician availability, and service priorities.
Maintain frequent communication with customers regarding scheduling, service updates, and job completion.
Process customer invoices accurately and timely following completion of service work.
Manage Accounts Receivable, including collections on outstanding invoices and customer payment follow-up.
Process Accounts Payable invoices and maintain accurate vendor records.
Coordinate purchase orders, work orders, and related service documentation.
Enter and maintain service jobs, customer information, and work orders within Salesforce and other company systems.
Review completed work orders to ensure all required documentation is received prior to invoicing.
Work collaboratively with customers, vendors, subcontractors, and internal departments to ensure efficient service delivery.
Maintain organized electronic job files, service records, warranties, and supporting documentation.
Assist with ordering and tracking materials for service work as needed.
Generate reports related to invoicing, collections, work order status, and service activity.
Identify opportunities to improve administrative workflows and service processes.
Cross-train with other administrative staff to provide departmental support as needed.
Perform additional administrative duties as assigned.

Qualifications

Minimum of 5 years of administrative or service coordination experience.
Previous bookkeeping experience including Accounts Receivable, Accounts Payable, invoicing, and collections.
Experience in commercial roofing, construction, HVAC, plumbing, electrical, or another service-based industry preferred.
Experience dispatching field technicians in a high-volume environment is highly preferred.
Strong customer service and relationship-building skills.
Excellent verbal and written communication skills.
Outstanding organizational and time management abilities.
Ability to manage multiple priorities while maintaining accuracy and attention to detail.
Self-motivated with the ability to work independently and as part of a team.

Technical Skills

Proficiency in Microsoft Office (Word, Excel, Outlook)
Experience with Salesforce CRM preferred
Experience with Viewpoint or similar accounting/ERP software preferred
Strong computer and data entry skills
Ability to quickly learn new software platforms

Education & Experience

High school diploma or GED required.
Associate's or Bachelor's degree in Business, Accounting, or a related field preferred.
Equivalent combinations of education and relevant experience will be considered.

Why Join State Roofing?

As part of Nations Roof, you'll enjoy the stability and resources of a national industry leader while working with a local team dedicated to serving customers throughout California. We value teamwork, accountability, professional development, and delivering exceptional service every day.

We offer a competitive compensation and benefits package, including:

Competitive salary: $65K-$75K
Medical, Dental, and Vision Insurance
401(k) with Company Match
Paid Time Off and Paid Holidays
Company-Paid Life Insurance
Short-Term and Long-Term Disability Insurance
Opportunities for professional growth and career advancement

State Roofing, a Nations Roof Company, is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status.

#IND123

Apply Now

Refine Your Search

business administrator jobs in pleasanton, ca

Service Administrator / Service Coordinator

Operations Manager - Field Admin

HR Administrator

Office Administrator - Small Business

Facilities and Real Estate Administrator

Executive Assistant - Full Time

Operations Administrator

City Manager

Business Office Manager

Business Administrator

Lease Administrator

Executive Assistant

Administrative Business Partner, SAGE

Regional Administrative Manager

Administrative Business Partner III

Senior Director, Store Operations Planning and Admin

Administrative Business Partner II

Workforce Operations Administrator - Laser Systems Engineering & Operations Division

Prequalification Administrator

Business Office Director

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About State Roofing, a Nations Roof Company

Position Summary

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Education & Experience

Why Join State Roofing?

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