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Central Office Clerk/CFO Secretary

Pleasanton Independent School District -
Pleasanton, TX

Apply Now

Job Details

Full-time
$18.11 - $26.47 an hour
12 days ago

Qualifications

Computer operation
Operator switchboards
Phone communication
Word processing
Spreadsheets
Filing
English
Administrative experience
High school diploma or GED
Desktop applications
Data entry
Telephone systems
Typing
Public relations
Clerical experience
Productivity software
10 key typing

Full Job Description

Primary Purpose:

Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office. Assist with business office duties for finance and purchasing.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to operate multi-line phone system

Effective public relations, organization, communication, and interpersonal skills

Ability to speak, read, and understand English

Ability to read and comprehend instructions

Ability to effectively present information in one-on-one situations

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to use software for spreadsheets and word processing

Ability to work with numbers in an accurate manner

Experience:

3 years of clerical experience in an office setting; Experience in public school district preferred

Major Responsibilities and Duties:

Finance

Complete bank reconciliations

Maintain fundraiser documentation and activity logs

Assist with financial reports

Purchasing

Review and approve district purchase orders

Monitor the quotes for the district

Complete purchase orders for business office

Prepare and maintain vendor databases and bidder lists

Assist in the preparation of bidding documents

Oversee district copier rental contracts and leases

Reception and Phones

Receive and direct incoming calls, take reliable messages, and route to appropriate staff

Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security

Maintain visitor log and issue visitor passes

Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues

Receive deliveries and disseminate materials and information to the appropriate parties

Provide clerical assistance as needed

Compile, maintain, and file all reports, records, and other documents as required

Maintain confidentiality

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; multi-line phone system

Posture: Continuous sitting

Motion: Repetitive hand motions including reaching. Frequent keyboarding and use of mouse.

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Reception desk in the administrative/central office

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Apply Now

Refine Your Search

controller jobs in pleasanton, tx

Central Office Clerk/CFO Secretary

Treasury Manager

$100K–$120K+ | Automotive Controller | Vehicle Demo | Baltimore Area | Hiring Now

Financial Controller

Vice President of Finance & Administration (Fully Remote)