Summary of position
The Payroll & Compliance Administrator is a critical cross-functional role responsible for overseeing payroll operations, certified payroll reporting, prevailing wage compliance, benefits administration, and regulatory filings across multiple states.
This position ensures the integrity, accuracy, and compliance of all payroll, benefits, and construction-related labor reporting processes while serving as the internal subject matter expert for Davis-Bacon, certified payroll, apprenticeship ratios, and compliance software platforms (LCP Tracker, CMIC, Paycor).
This role bridges HR, Finance, and Field Operations to maintain operational excellence, audit readiness, and regulatory compliance across the Business Unit. Essential Duties and Responsibilities
Payroll & Prevailing Wage Administration
- Process and manage one weekly payrolls with full accuracy and timeliness.
- Review and audit weekly timecards, job costing, and labor classifications.
- Lead Davis-Bacon Act (DBRA) compliance and prevailing wage validation.
- Submit certified payroll reports at state and federal levels.
- Set up and maintain state tax accounts and tax IDs as operations expand.
- Serve as primary point of contact for payroll-related inquiries.
- Ensure accurate reporting of multi-state payroll and out-of-state workers.
- Conduct quarterly workers' compensation wage reviews with Business Operations.
Construction Compliance & Labor Reporting
- Submit and manage all certified payroll reporting (state and federal).
- Lead enforcement of Journeyman-to-Apprentice ratios across all sites.
- Ensure apprenticeship percentage requirements are met.
- Support Illinois Shines EEP compliance requirements.
- Respond to government labor compliance notices and audits.
Benefits & Retirement Administration
- Administer medical, dental, vision, life, disability, HSA, and FSA programs.
- Oversee 401(k) enrollment, reporting, and contribution accuracy.
- Lead open enrollment processes and vendor coordination.
- Reconcile benefit invoices and resolve discrepancies.
- Maintain compliance with ACA, ERISA, and other benefits regulations.
- Prepare and submit:
- 5500 Reporting
- EEO-1 Reports
- ACA Reporting
Financial & System Oversight
- Act as ERP (CMIC) and HRIS (Paycor) payroll/compliance subject matter expert.
- Audit payroll and employee records to ensure data accuracy.
- Support AP/AR processing and financial reconciliations as needed.
- Assist in preparation of financial statements and reporting.
- Maintain strong internal controls and documentation integrity.
- Optimize system workflows between Payroll, ERP, and Compliance platforms.
Confidentiality & Data Security
- Maintain strict confidentiality of employee and financial information.
- Ensure secure electronic recordkeeping and data integrity.
- Align processes with best practices for audit readiness and risk mitigation.
An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
The above statements reflect the general details necessary to describe the principal functions of the occupation and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.
Knowledge and Skill Requirements
Education: High school diploma or G.E.D. with a minimum of three years of experience with processing payroll in-house required. Bachelor’s degree in human resources, accounting or finance strongly desired.
Experience and/or training: Experience with in-house payroll, demonstrated attention to detail. Bi-lingual abilities are strongly preferred.
Licenses/Certificates: National Payroll Certification desired
Technology/Equipment: Advanced Excel skills and basic accounting skills. Previous experience with Paycor, CMiC, LCP Tracker desired.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Benefits:
- Retirement plan
- Health benefits
- Flexible schedule
- Opportunity for advancement
Pay: $60,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
People with a criminal record are encouraged to apply
License/Certification:
- Drivers License (Required)
- National Payroll Certification (Preferred)
Ability to Commute:
- Plymouth, WI 53073 (Required)
Work Location: In person
