Type of Appointment: Full-Time, Long-Term Temporary (One-Year Appointment)
Job Classification: Administrator I
Anticipated Hiring Range: Up to $120,000 annually
Work Schedule: Monday-Friday 8:00 am-5:00 pm
THE DEPARTMENT:
Facilities Planning and Management (FP&M) serves as the lead organization for planning, developing, and maintaining the campus 'natural and built environments in support of the university's mission. The department seeks to preserve and enhance CPP's history, aesthetics, physical assets, and natural ecosystems through coordinated planning, design, and construction of buildings, roads, infrastructure, landscaping, and other physical improvements. As an advocate on behalf of the university and its auxiliaries, FPM strives to provide facilities that meet scope, budget, operational needs, and functional requirements. FPM is comprised of approximately 200 facilities professionals (FTE) that also provide maintenance services, including custodial services, landscaping, recycling, building and mechanical trades, energy and utility management, fleet and auto services. FPM also includes university planning, space, design, and construction. The workforce is culturally diverse and multilingual.
DUTIES AND RESPONSIBILITIES:
Space Project Initiatives:
- Manage and lead space project initiative with external consultant, MetaBIM, for campus space audits.
- Coordinate with external consultants and CPP stakeholders for other space-related projects and initiatives as required.
- Plan and manage logistics for space surveys to ensure timely completion of project deliverables.
- Track project milestones, commitments, and action items; coordinate follow-ups with appropriate stakeholders.
- Communicate with campus stakeholders to schedule space visits and coordinate campus-wide notifications with the FPM team.
Space Management Support:
- Assist with maintaining accurate datasets and documentation to substantiate capital funding requests, organizational planning, and decision making.
- Support communication with the FPM team and document space changes for records and capital project closeout.
- Coordinate with database owners to ensure alignment of space data with the SFDB (Space and Facilities Database).
- Support coordination with the Chancellor’s Office regarding CSU space planning guidelines and regulations.
- Provide analytical and technical support for building, architectural, and space planning initiatives, including space utilization and scenario planning, facility condition assessments, renewal planning, project scoping, facility programming, and strategic physical campus development.
- Assist with space and building surveys to support space auditing efforts.
- Collaborate with the Document Resource Center and Planning/Space Student Assistant on space-related tasks.
Design and Construction and University Planning Support:
- Support Campus Planner on a range of university planning initiatives.
- Coordinate with FPM departments, including Operations and Maintenance and Design and Construction on planning and space efforts as needed.
- Provide project management-related support to Design and Construction on campus projects.
QUALIFICATIONS:
- Bachelor's Degree - architecture, interior design, urban planning required; advanced degree preferred
- Not Applicable - PMP, CAPM, or equivalent experience as a project manager
- Certified Project Management Professional (PMP)-PMI
- Certified Associate in Project Management (CAPM)
- Five or more years of project management experience, planning, and leading complex projects related to facilities and space planning, design, and construction.
- Experience in space planning, building and construction, design, construction contract administration, and California Building Codes, including advanced understanding of industry practices, or deep expertise in a highly specialized and critical discipline.
- Experience with facilities planning and space management at a higher education institution
- Proven success working with all levels of management in academic settings
- Advanced skills in the use of computer-aided graphic software such as AutoCad, Revit, GIS, Illustrator, and Photoshop.
- Strong familiarity campus physical planning and space management standards, practices, and measurements
- Knowledge of CSU or relevant higher education facilities space standards, capacity, and utilization calculations
- Familiarity with CSU CPDC policies, guidelines, and procedures related to capital planning or other similar institutions of higher education
- Proven ability to complete Knowledge of project management software tools, methodologies, and best practices
- Manage and/coordinate minor capital projects according to outlined scope, budget, and timeline, with strong attention to deadlines and budgetary guidelines
- Excellent written, verbal, presentation, and interpersonal communication skills, including highly effective negotiation skills and highly developed political acumen
- Excellent analytical and problem-solving skills
- Strong interpersonal skills and extremely resourceful
- Advanced analytical, organizational, and problem recognition/avoidance/ resolution skills.
- Ability to work effectively, influentially, and professionally, with all levels of staff and faculty, and act with minimal direction and as a member of a team
- Ability to show initiative and sound judgment in completing and managing multiple tasks simultaneously, prioritize workload and meet deadlines
- Ability to exercise sound judgment and maintain confidentiality
- Excellent knowledge of MS Office, MS Excel, MS Word, Smartsheet, and Google Docs.
- Advanced ability to manage contractors and vendors and maintain compliance with the agreed-upon scope of work and budget.
PREFERRED QUALIFICATIONS:
- The incumbent must possess strong interpersonal skills; the ability to establish and maintain a productive working relationship to communicate effectively with diverse constituencies within the university, the Chancellor’s Office, and with contractors and consultants.
- The ability to read, interpret and formulate capital project budget estimates and make formal presentations to campus constituents.
- Excellent skills in developing and maintaining effective and collegial working relationships.
- Knowledge and understanding of CSU Capital Planning, Design and Construction policies, standards and procedures related to campus facilities and space management, or from a comparable higher-education institution.
- Ability to work in an inclusive university environment, possess team building skills, and be able to professionally communicate through written, verbal, and graphic means.
Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy.
Background Check
Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the California State University Background Check Policy.
Education Code 89521 Requirements
Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
CSU Classification Salary Range
This position is part of the Administrator unit M80. The CSU Classification Standards for this position are located on the CSU Classification Standards website.The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $4,135 and maximum $12,288 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.
Employment Eligibility Verification
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go the I-9 Acceptable Documents website.
University Driving Requirement
Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy.
Conflict of Interest
This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the Conflict of Interest policy.
Outside Employment Disclosure
Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to the Outside Employment Disclosure policy.
Child Abuse/Neglect Reporting Act (CANRA)
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Read more at the California Child Abuse and Neglect Reporting Act policy.
Security & Fire Safety
In compliance with state and federal crime awareness and campus security legislation, including the Jeanne Clery Campus Safety Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at Cal Poly Pomona’s Annual Security Report and Cal Poly Pomona’s Annual Fire Safety Report.
Pay Transparency Nondiscrimination
As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at [email protected]. For more information, go to Employment Notices.
Equal Employment Opportunity
Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
As a federal contractor, Cal Poly Pomona complies with the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and requests priority referral of protected veterans for our job openings.
Other Notices
For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.
