Top 21 Senior administrative assistant Jobs in Pomona, Ca

Executive Assistant & Office Administrator (with Senior Caretaking Support)
Confidential —Riverside, CA
- $26 - $32 an hour
- Full-time
- Hybrid work
- Background check
- Google Workspace
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
8d
Senior Administrative Assistant
City of Upland —Upland, CA
- $59,848.61 - $76,383.67 a year
- Full-time
- Writing skills
- English
- Mid-level
1d
Senior Administrative Assistant
Rosendin —Anaheim, CA
- $27.55 - $36.50 an hour
- Full-time
- Oracle
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Sr. Admin Assistant
BMO Financial Group —City of Industry, CA
- $45,900 - $75,900 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Health insurance
- Tuition reimbursement
13d
Sr. Executive Assistant
City of Hope —Duarte, CA
- $30.67 an hour
- Full-time
- 5 years
- Research
- Windows
13d
Sr. Administrative Assistant
OneLegacy —Azusa, CA
- $51,292.80 - $61,692.80 a year
- Overtime
- Computer science
- Microsoft Outlook
- Computer Science
- Mileage reimbursement
- Health insurance
Quick Apply
Residential Care Facility for the Elderly Administrative Assistant
Prudential Healthcare —El Monte, CA
- $25 - $30 an hour
- Part-time
- Google Workspace
- Office
- High school diploma or GED
- Flexible schedule
Quick Apply
Business Office Assistant ~ Senior Living Community ~ Pasadena ~ FT
MorningStar Senior Management LLC —Pasadena, CA
- $24 - $26 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
Sr. Administrative Business Partner
Baker Tilly Advisory Group, LP —Pasadena, CA
- $30.88 - $43.50 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Senior Admin & IT Coordinator - Immigration
CAIR LA —Anaheim, CA
- $34 - $38 an hour
- Weekends as needed
- Hybrid work
- Mid-level
- Administrative experience
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Resident Services Assistant
Palacio Senior Apartments —Anaheim, CA
- $22 - $24 an hour
- Full-time
- Inventory management
- Computer literacy
- Office
Quick Apply
Sr. Escrow Assistant
Stewart Title Guaranty Company —Anaheim, CA
- $43,002.62 - $71,671.03 a year
- Online Application
- 5 years
- Office
- High school diploma or GED
- Employee stock purchase plan
- Health insurance
Sr. Training Administration Specialist
ZO Skin Health, Inc —Irvine, CA
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
9d
Office Assistant
Palacio Senior Apartments —Anaheim, CA
- $20 - $24 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED
Quick Apply
Sr. Bookkeeper /Administrative Assistant
JB3D —Orange, CA
- From $35 an hour
- Full-time
- Mid-level
- QuickBooks
- Organizational skills
- Health insurance
- Paid time off
Quick Apply
Receptionist
Mainplace Senior Living —Orange, CA
- Full-time
- Word processing
- Computer literacy
- English
Quick Apply
8d
SENIOR OFFICE ASSISTANT
Montebello Unified School District —Montebello, CA
- $16.90 an hour
- Word processing
- Mid-level
- Office
Concierge - PT
MBK Senior Living —Riverside, CA
- $17 an hour
- Part-time
- 18 years or older
- Current TB test
- English
- Health insurance
- Dental insurance
Quick Apply
8d
Concierge
Savant Senior Living Management, LLC —Norwalk, CA
- $18.00 - $20.50 an hour
- Part-time
- 18 years or older
- CPR Certification
- Word processing
- Paid holidays
- Health insurance
Quick Apply
Loan Assistant / Sr. Loan Assistant
Cathay Bank —El Monte, CA
- $20.82 - $26.92 an hour
- Full-time
- Customer service
- English
- Mid-level
- Health savings account
- Disability insurance
Quick Apply

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Executive Assistant & Office Administrator (with Senior Caretaking Support)

Confidential
Riverside, CA

Quick Apply

Job Details

Full-time
$26 - $32 an hour
8 days ago

Benefits

Health insurance
401(k)

Qualifications

Google Workspace
Teamwork
Microsoft Outlook
Patients with cognitive disabilities
Patient transfer methods
Maintaining patient confidentiality
Caregiving
iOS
Experience working with individuals with cognitive disabilities
Working with geriatric patients
Executive administrative support
Working with seniors
Productivity software support
Experience working with adults with disabilities
Multi-line phone systems
Google Calendar
Technical Proficiency
Mobile devices
Experience working with individuals with neurological conditions

Full Job Description

Job Overview

We are seeking a highly professional, empathetic, and exceptionally organized individual to fill a unique hybrid role. This position splits responsibilities between traditional front-office administration and dedicated executive/care assistance for a senior executive facing mild cognitive decline and mobility constraints.

The ideal candidate will seamlessly shift between general office operations, providing top-tier customer service to tenants/vendors, and offering patient, proactive, and highly organized personal caretaking and administrative support to our founding executive.

Responsibilities

1. General Office Administration & Customer Service

Reception & Phones: Serve as the primary point of contact for the main office; greet incoming clients, answer multi-line phone systems, and route calls appropriately.
Customer & Vendor Relations: Act as a helpful liaison for customers, incoming vendors, and building repair professionals; schedule maintenance visits and log service requests.
Office Manager Collaboration: Assist the Office Manager with daily operational tasks, accounts payable, account receivable, file organization, mail sorting, scanning documents, and tracking basic office supply inventories.

2. Senior Executive Assistance & Technical Support

Digital Assistance: Patiently assist the senior executive with basic technology needs, including computer navigation, managing emails, handling software updates, and troubleshooting phone applications, writing letters, and emails.
Calendar & Schedule Management: Coordinate, track, and double-check all professional and personal appointments, meeting dates, and timelines.
Proactive Record-Keeping: Maintain an accurate, private daily log or summary of completed workflows, calls, and decisions. This ensures clear institutional memory and documentation when the executive experiences memory lapses.

3. Dedicated Caregiving & Cognitive Support

Patient Redirection: Provide gentle, dignified, and professional cognitive assistance, including behavioral redirection, memory prompts, and re-contextualizing tasks when the executive forgets recent discussions or schedules.
Mobility Assistance: Offer proactive, watchful physical support and environmental awareness as the executive maneuvers the workplace layout using a cane. Ensure paths are clear of obstacles.
Health & Routine Tracking: Monitor and prompt daily wellness habits, hydration, and medical appointment arrivals throughout the standard business day.

Qualifications and Requirements

Experience: Minimum 2–3 years of professional administrative or executive assistant experience PLUS a proven background in professional caregiving or senior care.
Specialized Knowledge: Direct, verifiable experience working with individuals diagnosed with dementia or Alzheimer’s disease.
Technical Proficiency: Strong familiarity with PC’s, smartphones (iOS) shared Google workspace/Outlook calendars, and common office apps.
Interpersonal Attributes: High emotional intelligence, exceptional patience, discretion, and the ability to maintain absolute confidentiality regarding executive medical and business information.
Physical Requirements (FEHA/ADA Compliant): Ability to safely stand, walk, and offer physical balance support to an adult using a cane; ability to move around office environment regularly.
Lifting Capacity: Ability to occasionally lift, carry, push, or pull up to 50 pounds independently (e.g., handling office files, moving desktop equipment, assisting with standard luggage or walker/mobility devices).
Physical Assistance & Transfer Support: Ability to provide steadying, balance support, and weight-bearing transfer assistance for an adult weighing approximately 155 pounds who utilizes a cane.
Mobility & Safe Transfer Response: Ability to bend, kneel, and safely assist an adult who uses a cane.

Preferred Qualifications

Prior experience navigating tenant-landlord or property management office workflows.
Certified Nursing Assistant (CNA) or Certified Home Health Aide (HHA) designation is highly favorable but not required.
Proficient using Safe Patient Handling (SPH) protocols and ergonomic fall-response best practices (e.g., assessing for injury before movement, guiding a fallen individual using sturdy assistive furniture, and avoiding manual vertical lifting that risks injury to both the employee and executive).

Equal Opportunity Employer

Our company is an Equal Opportunity Employer and complies with the California Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We celebrate diversity and are committed to creating an inclusive, safe environment for all employees. All employment decisions are evaluated based on business needs, job descriptions, and individual metrics of merit.

Pay: $26.00 - $32.00 per hour

Benefits:

401(k)
Health insurance

Work Location: In person

Quick Apply

Refine Your Search

senior administrative assistant jobs in pomona, ca

Executive Assistant & Office Administrator (with Senior Caretaking Support)

Senior Administrative Assistant

Senior Administrative Assistant

Sr. Admin Assistant

Sr. Executive Assistant

Sr. Administrative Assistant

Residential Care Facility for the Elderly Administrative Assistant

Business Office Assistant ~ Senior Living Community ~ Pasadena ~ FT

Sr. Administrative Business Partner

Senior Admin & IT Coordinator - Immigration

Resident Services Assistant

Sr. Escrow Assistant

Sr. Training Administration Specialist

Office Assistant

Sr. Bookkeeper /Administrative Assistant

Receptionist

SENIOR OFFICE ASSISTANT

Concierge - PT

Concierge

Loan Assistant / Sr. Loan Assistant

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