Top 60 Operations administrator Jobs in Ponte Vedra Beach, Fl

Administrative Supervisor
Rivkin Radler LLP —Jacksonville, FL
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Administrative experience
- Leadership
- AD&D insurance
- Paid holidays
Quick Apply
Concierge/Administrative Assistant
VICARS LANDING —Ponte Vedra Beach, FL
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Office Coordinator
Olympus Insurance Company —Jacksonville, FL
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Quick Apply
5d
Project Administrator
Risk 1 Consulting —Jacksonville, FL
- $65,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Finance
- Health insurance
- Dental insurance
Quick Apply
11d
Director of Corporate Operations
VESTA PROPERTY SERVICES INC —Jacksonville, FL
- $110,000 - $130,000 a year
- Full-time
- Clean driving record
- Office
- Bachelor's degree
- Health savings account
- Health insurance
Quick Apply
5d
Administrative Assistant
NEW LIFE CHRISTIAN FELLOWSHIP —Jacksonville, FL
- Full-time
- High school diploma or GED
- Associate's degree
- Communication skills
Quick Apply
Administrative Assistant - Operations & Supply Chain
Fanatics Commerce —Jacksonville, FL
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Merchandising
Quick Apply
Main Desk Lead Receptionist/Dispatcher
VICARS LANDING —Ponte Vedra Beach, FL
- Call employer
- Mid-level
- High school diploma or GED
- Organizational skills
- Health insurance
- Dental insurance
Center Administrator
Conviva Senior Primary Care —Jacksonville, FL
- $71,100 - $97,800 a year
- Full-time
- CPR Certification
- BLS Certification
- 3 years
- Paid parental leave
- Paid holidays
Administrative Director, Ambulatory Operations
Nemours —Jacksonville, FL
- Full-time
- Administrative experience
- Clinic
- Bachelor's degree
13d
Administrative Clerk
Career Prep Academy —Jacksonville, FL
- $20 - $22 an hour
- Full-time
- Spanish
- Google Workspace
- Computer literacy
Quick Apply
Administrative Assistant
Orthotic & Prosthetic Clinics of America Jacksonville —Jacksonville, FL
- $18 - $23 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Writing skills
- Paid time off
Quick Apply
Operations Associate/Manager & Executive Assistant
Jacksonville Public Education Fund —Jacksonville, FL
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
4d
Adminstrative Assistant - Healthy Schools
Healthy Schools —Jacksonville, FL
- Weekends as needed
- Microsoft Outlook
- Administrative experience
- Clinic
Quick Apply
Administrative Assistant, Brooks Physician Services, Full-time
BROOKS REHABILITATION —Jacksonville, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Paid time off
- Employee discount
Quick Apply
6d
Administrative Coordinator Assistant
Jax Spine & Pain Centers —Jacksonville, FL
- Full-time
- Medical office experience
- HIPAA
- High school diploma or GED
Quick Apply
Plant Office Admin Supervisor
Vulcan Materials Company —Jacksonville, FL
- Full-time
- Microsoft Word
- Customer service
- Mid-level
Administrative & Executive Coordinator
The June —Jacksonville, FL
- Full-time
- Google Workspace
- Mid-level
- Budgeting
Quick Apply
1d
Office Administrator/Bookkeeper Assistant
Timber Restoration Services —Jacksonville, FL
- $21 - $25 an hour
- Full-time
- Background check
- Google Workspace
- Pass drug screening
- Paid holidays
- Health insurance
Quick Apply
4d
Administrative Assistant, Brooks Physician Services, Full-time (2511)
Brooks Rehabilitation —Jacksonville, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Paid time off
- Employee discount
7d

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Administrative Supervisor

Rivkin Radler LLP -
Jacksonville, FL

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Life insurance
Referral program

Qualifications

Legal firm experience
Law office experience
Legal billing

Full Job Description

Because a great law firm begins with great people.

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 250 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y. The firm actively encourages equal opportunity through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

The Administrative Supervisor is responsible for coordinating the billing operations and daily administrative functions of the Jacksonville office of a multi-office law firm. This individual plays a key role in ensuring the timely and accurate processing of billing activities while also maintaining smooth office operations, and serving as a liaison between the Jacksonville office and firm leadership in Uniondale. The Administrative Supervisor sets a leading example of professionalism, efficiency, and adherence to firm policies and procedures.

Key Responsibilities:
Financial Administration & Billing

Oversee the day-to-day billing operations for the Jacksonville office.
Distribute prebills to partners for review and approval and ensure timely submission of finalized bills.
Monitor billing workflows and follow up with attorneys and staff to ensure billing deadlines are met.
Coordinate with the Finance Department regarding billing inquiries, corrections, write-downs, and client-related billing matters.
Review and process office-related invoices, reimbursements, and vendor payments within authorized approval levels.
Assist firm leadership and finance with monitoring and managing local office expenses.

Staff Support

Coordinate staff schedules, PTO requests, and timekeeping processes.
Manage onboarding and training of new hires in conjunction with Human Resources.
Foster a productive, professional, inclusive, and respectful office culture.

Office Operations & Administration

Ensure smooth day-to-day operations of the Jacksonville office.
Serve as the primary administrative point of contact between the Jacksonville office and the main Uniondale office.
Maintain an organized and professional office environment and coordinate office repairs and maintenance with the Facilities Manager.
Oversee office supply inventory, purchasing, and equipment management.
Work with the Records Manager and Records Assistant to ensure records and files (paper and digital) are maintained securely and in compliance with firm procedures.

Communication & Coordination

Serve as liaison between attorneys and administrative staff, working with the office managing partner to ensure operational needs are met.
Communicate regularly with the Uniondale office and other offices for consistent firm-wide operations.
Coordinate meetings, events, and conference room usage.
Handle internal communications and announcements at the office level.

Technology & Systems

Liaise with IT department to ensure systems, software, and equipment are functioning properly.
Troubleshoot basic tech issues or escalate as needed.
Ensure compliance with firm technology protocols and data security policies.

Compliance & Risk Management

Ensure the office complies with firm policies, professional conduct rules, and local laws.
Oversee office-level compliance training and documentation.
Serve as point of contact for any safety, emergency, or facility-related incidents.

Qualifications:

5+ years of office management or administrative leadership experience, preferably in a law firm or professional services environment.
Prior law firm billing experience required.
Strong understanding of legal billing processes, time entry procedures, prebills, and billing deadlines.
Experience working with attorneys and finance departments in a professional services environment.
Strong leadership and interpersonal skills.
Excellent organizational and problem-solving abilities.
Proficiency in Microsoft Office Suite.
Familiarity with HR functions and financial processes in a law firm setting.

Congenial fast-paced environment, competitive salary and benefits. EOE.
Job Type: Full-time

The annualized salary range for this position is $80,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

To find out how you can join our talented team, email [email protected].

We are an Equal Opportunity Employer

Quick Apply

Refine Your Search

operations administrator jobs in ponte vedra beach, fl

Administrative Supervisor

Concierge/Administrative Assistant

Office Coordinator

Project Administrator

Director of Corporate Operations

Administrative Assistant

Administrative Assistant - Operations & Supply Chain

Main Desk Lead Receptionist/Dispatcher

Center Administrator

Administrative Director, Ambulatory Operations

Administrative Clerk

Administrative Assistant

Operations Associate/Manager & Executive Assistant

Adminstrative Assistant - Healthy Schools

Administrative Assistant, Brooks Physician Services, Full-time

Administrative Coordinator Assistant

Plant Office Admin Supervisor

Administrative & Executive Coordinator

Office Administrator/Bookkeeper Assistant

Administrative Assistant, Brooks Physician Services, Full-time (2511)

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