Maintenance & Inventory Control Coordinator
A maintenance technician needs a part to complete a work order.
A vendor invoice is waiting for approval.
A move-out is scheduled, and make-ready supplies need to be ordered.
A warranty contractor needs access to the property.
An inventory count doesn't match what's on the shelf.
None of these issues seem major on their own.
But when they're not managed well, they slow down operations, impact residents, and create unnecessary costs.
That's where this role comes in.
We're hiring a Maintenance & Inventory Control Coordinator to support maintenance operations, inventory management, vendor coordination, purchasing, and work order administration.
This role plays a critical part in keeping maintenance teams organized, supplied, and operating efficiently while ensuring residents receive the service they expect.
What This Role Really Is
This isn't a traditional administrative assistant position.
And it isn't a maintenance technician role.
This role sits at the intersection of:
- Maintenance Operations
- Inventory Management
- Purchasing & Vendor Coordination
- Work Order Administration
- Property Operations
You'll work closely with community leadership and maintenance teams to ensure supplies, vendors, documentation, and operational processes stay organized and on track.
The best candidates understand that strong maintenance operations don't happen by accident.
They happen because someone is paying attention to the details.
Who This Role Is For
This role is for someone who:
- Enjoys organizing information, systems, and processes
- Takes pride in accuracy and follow-through
- Can manage multiple priorities without becoming overwhelmed
- Enjoys working with both vendors and internal teams
- Understands the importance of inventory control and purchasing accountability
- Is comfortable balancing administrative responsibilities with operational support
- Wants to play an important role in the success of a property
Who This Role Is NOT For
This role is probably not a fit if:
- You dislike detailed administrative work
- You struggle with organization and documentation
- You prefer highly repetitive work with little variety
- You avoid follow-up and vendor communication
- You need constant direction to stay productive
We're looking for someone who takes ownership of the details and helps keep operations moving forward.
What You'll Be Responsible For
Maintenance Operations Support
- Managing and monitoring work order systems
- Assigning work orders and maintaining accurate records
- Entering work notes, labor hours, and parts usage
- Supporting monthly maintenance reporting and administrative requirements
- Assisting with inspections, move-outs, and property readiness efforts
Inventory & Purchasing Management
- Maintaining inventory systems and stock levels
- Conducting inventory audits and quarterly inventory counts
- Ordering supplies, materials, and maintenance-related items
- Monitoring inventory accuracy and usage trends
- Supporting asset tracking and inventory control processes
Vendor & Contract Coordination
- Scheduling vendors and contractors
- Monitoring insurance compliance and vendor documentation
- Assisting with contract administration and renewals
- Coordinating maintenance-related vendor services
- Supporting warranty and service-related follow-up
Administrative & Financial Support
- Processing invoices and supporting vendor payments
- Maintaining records of inspections, contracts, projects, and maintenance documentation
- Assisting with reporting and operational data collection
- Supporting budget tracking and expenditure management
- Maintaining organized and accurate property records
What We're Looking For
- Previous experience in maintenance administration, inventory control, purchasing, facilities coordination, property management, or a related role preferred
- Strong organizational and administrative skills
- Experience working with vendors, purchasing, or inventory systems
- Strong attention to detail and follow-through
- Excellent communication and customer service skills
- Ability to manage multiple priorities simultaneously
- Working knowledge of Microsoft Office Suite
- Experience with property management software is a plus
- Associate degree or related experience preferred
Why This Role Matters
A successful maintenance operation depends on more than technicians in the field.
It depends on having the right supplies available.
The right vendors scheduled.
The right documentation completed.
And the right systems supporting the team.
This role directly impacts:
- Maintenance efficiency
- Resident satisfaction
- Vendor accountability
- Inventory control
- Property performance
It's an opportunity to become a key part of the operational success of a community.
Interested?
If you enjoy creating order from complexity...
If you're someone who notices details others miss...
And if you take pride in helping teams operate more efficiently...
We'd love to connect.
Apply today and let's start the conversation.
AI Hiring Process Disclosure
We may use artificial intelligence (AI) tools to support portions of the hiring process, including reviewing applications, analyzing resumes, screening candidates, and evaluating responses. These tools are used to assist our recruitment team and do not replace human judgment. All hiring decisions are ultimately made by people. If you would like additional information regarding how your information is processed during the hiring process, please contact us.
