Top 90 Administrative assistant Jobs in Port Saint Lucie Fl

Executive Administrator
Thrive IRC —Vero Beach, FL
- $53,000 - $64,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
20h
Administrative Assistant
Berger Toombs Elam Gaines & Frank CPA's —Stuart, FL
- $18 - $22 an hour
- Part-time
- Customer service
- Word processing
- Mid-level
Quick Apply
10d
Branch Office Administrator
Edward Jones —Jensen Beach, FL
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Administrative Assistant I
Universal Engineering Sciences —Port Saint Lucie, FL
- Overtime
- Microsoft Outlook
- Office
- High school diploma or GED
6d
Administrative Assistant
SAFESPACE INC —Stuart, FL
- Full-time
- Background check
- Mid-level
- Office
Quick Apply
7d
Administrative Assistant - Fort Pierce FL
INTREPID STAFFING SERVICES LLC —Fort Pierce, FL
- $21 an hour
- Weekends as needed
- Microsoft Word
- Mid-level
- Office
Administration Assistant
Papico Construction Inc. —Palm City, FL
- $20 - $25 an hour
- Part-time
- Bilingual
- Google Workspace
- Computer literacy
- Flexible schedule
Quick Apply
14d
Administrative Team Member / Treatment Coordinator
CascadEffects —Port Saint Lucie, FL
- $19 - $23 an hour
- Full-time
- Dental office
- Administrative experience
- In-person
Quick Apply
2d
Assistant Registrar - PT
Keiser University —Port Saint Lucie, FL
- Part-time
- Mid-level
- Office
- Associate's degree
Quick Apply
6d
PMD Admin Assistant
HARBOUR RIDGE PROPERTY OWNERS ASSOCIATION INC —Palm City, FL
- $22 - $24 an hour
- Full-time
- English
- Office
- Computer skills
Quick Apply
Clerical Support Assistant - part-time
South Florida Orthopaedics & Sports Medicine PA —Stuart, FL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Medical office experience
6d
Workforce Operations Assistant
Eckerd Connects —Fort Pierce, FL
- $20.75 an hour
- Microsoft Outlook
- Pass drug screening
- Research
- AD&D insurance
- Paid holidays
Quick Apply
1d
Administrative Assistant
Vertex Construction, Inc. —Stuart, FL
- $40,000 - $45,000 a year
- Full-time
- Google Workspace
- English
- Office
- Health insurance
Quick Apply
10d
Administrative Assistant/Medical Assistant (FT)
Dr. Tripp and Associates —Port Saint Lucie, FL
- $18 - $20 an hour
- Full-time
- Vital signs
- HIPAA
- Administrative experience
Quick Apply
Receptionist
Award Care at Saint Lucie —Fort Pierce, FL
- Full-time
- High school diploma or GED
- Continuous improvement
- Business
- Paid holidays
- Paid time off
Quick Apply
ADMINISTRATIVE ASSISTANT
48forty Solutions —Fort Pierce, FL
- $20 an hour
- Full-time
- Office
- 3 years
- Administrative experience
- AD&D insurance
- Paid holidays
Executive Assistant to the CEO & COO
Renntech Inc. —Stuart, FL
- $50,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- Computer literacy
- Health savings account
- Health insurance
Quick Apply
2d
Administrative Assistant (Part-time)
FirstService Residential —Port Saint Lucie, FL
- $18 - $20 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
Quick Apply
General Clerk III - 542778
TeleSolv Consulting —Fort Pierce, FL
- $20.01 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
10d
Orders Management Coordinator and Administrative Assistant
AccordCare & Family of Companies —Vero Beach, FL
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Opportunities for advancement
Quick Apply
1d

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Executive Administrator

Thrive IRC -
Vero Beach, FL

Quick Apply

Job Details

Full-time
$53,000 - $64,000 a year
20 hours ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Filing
Executive administrative support
Bachelor's degree
Microsoft Teams
Managing projects
Office management
Managing executive calendars

Full Job Description

Position Summary

The Executive Administrator & Project Coordinator provides high-level administrative, planning, scheduling, and project coordination support to executive leadership and the organization. This role keeps priorities, meetings, deliverables, and operational details moving forward across a growing nonprofit behavioral health organization.

The position is designed for a highly organized professional who can anticipate needs, exercise sound judgment, protect confidential information, and independently manage multiple workstreams. This is not the organization's primary human resources or payroll role; instead, it serves as the central point of executive coordination, organizational follow-through, and administrative project support.

Essential Duties and Responsibilities:

Executive and Administrative Support

· Provide high-level administrative support to the CEO, and other senior leaders as assigned.

· Manage complex calendars, appointments, internal deadlines, and scheduling priorities.

· Draft and prepare correspondence, reports, presentations, forms, briefing materials, and internal communications.

· Organize executive files, reference materials, action logs, and administrative systems.

· Use discretion in handling sensitive personnel, client, financial, legal, operational, and board-related information.

Meetings, Board Support, and Follow-Through

· Coordinate leadership, staff, board, committee, project, funder, and community meetings.

· Prepare agendas, meeting packets, presentation materials, minutes or notes, and action-item summaries.

· Track commitments, deadlines, and follow-up items and proactively prompt responsible parties.

· Coordinate meeting logistics, including space, technology, materials, refreshments, and virtual access.

· Support board calendar planning, meeting preparation, document collection, and governance-related administrative needs.

Project Coordination

· Coordinate special projects and operational initiatives assigned by executive leadership.

· Create and maintain project plans, timelines, milestone trackers, responsibility matrices, and status updates.

· Follow up with internal and external stakeholders to support timely completion of deliverables.

· Organize project records, contracts, reports, grant materials, compliance documentation, and implementation files.

· Identify delays, unresolved decisions, or competing priorities and elevate them to leadership promptly.

Organizational and Operational Administration

· Serve as a coordination point among leadership, departments, vendors, board members, and community partners.

· Coordinate office-wide administrative processes, organizational calendars, events, trainings, and special functions.

· Support vendor communications, service scheduling, purchasing coordination, and operational readiness as assigned.

· Assist with organizational registrations, insurance documentation, leases, licenses, contracts, and renewals by tracking deadlines and gathering required materials.

· Recommend practical improvements to administrative workflows, document control, meeting practices, and task tracking.

Communication and Organizational Readiness

· Help maintain consistent internal communication and ensure key information reaches the appropriate individuals.

· Maintain a professional and welcoming presence with staff, clients, board members, vendors, and community partners.

· Support onboarding logistics, leadership orientation materials, training coordination, and staff events in partnership with HR and department leaders.

· Provide backup administrative support during periods of high workload, vacancies, deadlines, or special projects.

Required Qualifications

· Bachelor's degree or 5-7 years experiance in business administration, nonprofit management, communications, project management, or a related field.

· At least five years of progressively responsible administrative, executive support, office management, project coordination, or comparable professional experience.

· Demonstrated experience managing executive calendars, meetings, deadlines, projects, and confidential information.

· Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.

· Excellent written communication, organization, judgment, prioritization, and follow-through.

Preferred Qualifications

· Experience in a nonprofit, healthcare, behavioral health, legal, medical, government, or professional-services environment.

· Experience supporting a CEO, board of directors, or senior leadership team.

· Experience with project-management tools, board materials, contracts, grants, compliance calendars, or operational implementation.

· Project management or administrative professional certification is a plus.

Core Competencies

· Executive presence and professionalism

· Independent judgment and discretion

· Anticipation and proactive follow-through

· Project organization and deadline management

· Clear written and verbal communication

· Problem solving and adaptability

· Relationship coordination across departments

· Calm execution in a fast-moving environment

Physical and Scheduling Requirements

· Ability to sit, stand, walk, bend, and use standard office equipment for extended periods.

· Ability to occasionally lift or move office materials weighing up to 25 pounds, with assistance available when needed.

· Standard business hours apply, with occasional flexibility for board meetings, events, deadlines, or special projects.

Equal Employment Opportunity

Thrive IRC is an Equal Opportunity Employer and does not discriminate on the basis of any status protected by federal, state, or local law.

Pay: $53,000.00 - $64,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in port saint lucie fl

Executive Administrator

Administrative Assistant

Branch Office Administrator

Administrative Assistant I

Administrative Assistant

Administrative Assistant - Fort Pierce FL

Administration Assistant

Administrative Team Member / Treatment Coordinator

Assistant Registrar - PT

PMD Admin Assistant

Clerical Support Assistant - part-time

Workforce Operations Assistant

Administrative Assistant

Administrative Assistant/Medical Assistant (FT)

Receptionist

ADMINISTRATIVE ASSISTANT

Executive Assistant to the CEO & COO

Administrative Assistant (Part-time)

General Clerk III - 542778

Orders Management Coordinator and Administrative Assistant

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