Top 2 Finance assistant Jobs in Portage, Wi

Administrative Assistant Teaching & Learning Dept. (Grants, Finance, Prgm. & Inventory Support)
Portage Community Schools —Portage, WI
- From $21.25 an hour
- Full-time
- Mid-level
- Office
- In-person
- Health savings account
- Health insurance
Quick Apply
3d
Finance Assistant, Part-time limited term employment
Brakebush Brothers, Inc. —Westfield, WI
- Part-time
- Background check
- Pass drug screening
- Office
- 401(k) matching

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Finance Assistant, Part-time limited term employment
Brakebush Brothers, Inc. —Westfield, WI
Additionally supporting period close by creation of month-end reporting, account reconciliations, and journal entry transaction creation and posting.
Lab & Simulation Technician (EMT, LPN, RN)
Herzing University —Madison, WI
Diploma or degree in nursing, healthcare, or a related field. Current or former healthcare licensure/certification. High school diploma or equivalent.
$27.88 - $32.69 an hour

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Assistant Financial Analyst
The Superior Group —Columbus, OH
Required: You earned your bachelor’s degree in Finance, Accounting, or a related field. Required: You have at least 1 year of experience or an internship…
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6d
Assistant Finance Director
City of Groveport —Groveport, OH
Must possess and maintain a valid Ohio driver’s license and must maintain insurability under the City’s vehicle insurance policy.
$74,239.24 - $96,003.96 a year
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6d

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Administrative Assistant Teaching & Learning Dept. (Grants, Finance, Prgm. & Inventory Support)

Portage Community Schools
Portage, WI

Quick Apply

Job Details

Full-time
From $21.25 an hour
3 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Paid time off
Employee assistance program
Retirement plan

Qualifications

Meeting minutes
Overseeing educational financial management
Accounting systems
Preparation of internal financial performance reports
Office activity coordination
Overseeing educational regulatory compliance
Student record keeping
Cash flow monitoring
Executive administrative support
Mid-level
Inventory management software
Accurate transaction records management
Meeting scheduling
Managing budgets in a finance role
Data management
Financial records management
Financial records review
Inventory reconciliation
Budget restrictions for grants
Financial record maintenance
Compliance reporting for grants
Compliance documentation
Cash management
Meeting facilitation
Ordering educational supplies
Budget management in education
Financial compliance monitoring
Physical document handling
File organization
Audit support

Full Job Description

Position Summary

The Portage Community School District is seeking a highly organized, detail-oriented, adaptable, and dependable Administrative Assistant to support the Teaching and Learning Department. This position plays a critical role in supporting instructional initiatives through administrative coordination, grant and budget tracking, inventory management, and compliance with state and federal requirements. A primary function of this role includes leading the preparation, submission, and monitoring of monthly grant reimbursement claims through WISEgrants, ensuring accuracy, compliance, and timely reimbursement of state and federal funds. The ideal candidate is someone who enjoys working in a school district environment, is comfortable working with financial data and inventory systems, and has knowledge of state reporting systems such as WISEgrants and the Wisconsin Department of Public Instruction (DPI).

This role requires a proactive individual who can manage multiple priorities in a fast-paced environment. Additional requirements include maintaining accurate records, collaborating with the Business Office and district leadership, and providing support to ensure the success of teaching and learning programs across the district.

Key Responsibilities: (this is not an exhaustive list and is subject to change)

Administrative Support – Teaching and Learning Department

Provide administrative support to the Director(s) of Teaching and Learning and department staff
Coordinate meetings, prepare agendas, and maintain meeting notes and documentation
Assist with scheduling, communications, and departmental coordination
Maintain organized electronic and physical filing systems
Serve as a point of contact for internal staff and external partners

Grant and Budget Support

Assist with tracking and monitoring state and federal grant funds
Maintain accurate records of grant budgets, expenditures, and balances
Lead the preparation and submission of monthly reimbursement claims through WISEgrants to the Wisconsin Department of Public Instruction (DPI) as a core responsibility of this position
Monitor claim deadlines and cash flow timing to ensure timely reimbursement and proper fund management
Work collaboratively with the Business Office to verify claims, reconcile expenditures, and ensure alignment between grant records and district financial systems
Maintain thorough supporting documentation and reconcile claims with budget and expenditure records
Support grant applications, amendments, and required reporting through WISEgrants and DPI systems
Prepare financial reports and assist with reconciliation processes
Ensure compliance with grant requirements and deadlines

Inventory Management

Maintain and update inventory records for instructional materials, equipment, and grant-funded items
Track purchases and ensure proper documentation and asset management
Assist with inventory audits and reporting requirements

Assessment, Data and Compliance Support

Assist with collecting, organizing, and maintaining required documentation for state and federal reporting and assessments
Support audit preparation and documentation requests
Ensure accuracy and confidentiality of financial, student, and program records

Program Support

Assist with curriculum adoption, staff professional development, and help facilitate networking with external agencies such as CESA and DPI.
Schedule facilities for training and curriculum work
Purchase and inventory all professional development materials
Assist with annual staff development grants, such as the Peer Review Mentor Grant.

Other Duties as Assigned

Other duties may be assigned as education and needs of the District change.

Job Type: Full-time

Pay: From $21.25 per hour

Benefits:

Dental insurance
Employee assistance program
Health insurance
Health savings account
Paid time off
Retirement plan

Work Location: In person

Quick Apply

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finance assistant jobs in portage, wi

Administrative Assistant Teaching & Learning Dept. (Grants, Finance, Prgm. & Inventory Support)

Finance Assistant, Part-time limited term employment

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