Top 13 Scheduler Jobs in Portage, Wi

Administrative Assistant Teaching & Learning Dept. (Grants, Finance, Prgm. & Inventory Support)
Portage Community Schools —Portage, WI
- From $21.25 an hour
- Full-time
- Mid-level
- Office
- In-person
- Health savings account
- Health insurance
Quick Apply
3d
Middle School Administrative Assistant
Pardeeville School —Pardeeville, WI
- $17.50 - $19.50 an hour
- Email
- Microsoft Word
- Microsoft Excel
- Office
- Health insurance
- Dental insurance
Quick Apply
11d
Administrative Assistant - Baraboo, WI
REMS —Baraboo, WI
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health savings account
- AD&D insurance
Quick Apply
12d
Scheduling Coordinator
Nonn's Flooring LLC —Dane, WI
- Full-time
- Inventory management
- Customer service
- Writing skills
- Paid holidays
- Disability insurance
Quick Apply
11d
Production Scheduler
ASAHI BEER USA INC —Waunakee, WI
- From $65,000 a year
- Full-time
- Mid-level
- Analysis skills
- Bachelor's degree
- Paid holidays
- Disability insurance
Quick Apply
12d

More jobs to discover

Find similar jobs that you might be interested in.

Middle School Administrative Assistant
Pardeeville School —Pardeeville, WI
An associate degree or corresponding certification in an applicable field is preferred. This position provides all secretarial and clerical duties as may be…
$17.50 - $19.50 an hour
Quick Apply
11d
Administrative Assistant
BDO —Madison, WI
Displays independent judgment, finesse and diplomacy in all situations. Provides administrative support for larger scale in-office, market-wide meetings and…
$24.00 - $38.50 an hour

Show more similar jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Production Scheduler
TS Tech —Reynoldsburg, OH
Education: Graduated from an accredited four-year college or university with a degree in Production and Operations Management, Supply Chain Management and…
Administrative Assistant
DGPerry CPAs + Advisors LLC —Dublin, OH
Answer, screen, and direct incoming phone calls. Every day, DGPerry helps its clients navigate through life and business events, develop tailored strategies to…
$25 - $29 an hour
Quick Apply

Show more jobs in cities nearby

I want to receive the latest job alert for scheduler in portage, wi

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

scheduler jobs near portage, wi

Administrative Assistant jobs in Baraboo, WI

Administrative Assistant jobs in Portage, WI

Legislative Assistant jobs in Austin, TX

Loan Officer Assistant jobs in Houston, TX

Administrative Assistant jobs in Ocean County, NJ

Administrative Assistant jobs in Sacramento, CA

Administrative Assistant jobs in Holland, MI

Physical Therapy Assistant jobs in Massachusetts

Medical Assistant jobs in Kansas City, MO

Administrative Assistant jobs in Aurora, IL

Administrative Assistant jobs in Greenville, NC

Medical Administrative Assistant jobs in Louisiana

Assistant Principal jobs in Chicago, IL

Administrative Assistant jobs in Canton, OH

Administrative Assistant jobs in California

Administrative Assistant jobs in Jacksonville, FL

Remote Administrative jobs in San Diego, CA

Scheduling Coordinator jobs in Raleigh, NC

Event Coordinator jobs in Rochester, NY

Coordinator jobs in Austin, TX

Administrative Assistant Teaching & Learning Dept. (Grants, Finance, Prgm. & Inventory Support)

Portage Community Schools
Portage, WI

Quick Apply

Job Details

Full-time
From $21.25 an hour
3 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Paid time off
Employee assistance program
Retirement plan

Qualifications

Meeting minutes
Overseeing educational financial management
Accounting systems
Preparation of internal financial performance reports
Office activity coordination
Overseeing educational regulatory compliance
Student record keeping
Cash flow monitoring
Executive administrative support
Mid-level
Inventory management software
Accurate transaction records management
Meeting scheduling
Managing budgets in a finance role
Data management
Financial records management
Financial records review
Inventory reconciliation
Budget restrictions for grants
Financial record maintenance
Compliance reporting for grants
Compliance documentation
Cash management
Meeting facilitation
Ordering educational supplies
Budget management in education
Financial compliance monitoring
Physical document handling
File organization
Audit support

Full Job Description

Position Summary

The Portage Community School District is seeking a highly organized, detail-oriented, adaptable, and dependable Administrative Assistant to support the Teaching and Learning Department. This position plays a critical role in supporting instructional initiatives through administrative coordination, grant and budget tracking, inventory management, and compliance with state and federal requirements. A primary function of this role includes leading the preparation, submission, and monitoring of monthly grant reimbursement claims through WISEgrants, ensuring accuracy, compliance, and timely reimbursement of state and federal funds. The ideal candidate is someone who enjoys working in a school district environment, is comfortable working with financial data and inventory systems, and has knowledge of state reporting systems such as WISEgrants and the Wisconsin Department of Public Instruction (DPI).

This role requires a proactive individual who can manage multiple priorities in a fast-paced environment. Additional requirements include maintaining accurate records, collaborating with the Business Office and district leadership, and providing support to ensure the success of teaching and learning programs across the district.

Key Responsibilities: (this is not an exhaustive list and is subject to change)

Administrative Support – Teaching and Learning Department

Provide administrative support to the Director(s) of Teaching and Learning and department staff
Coordinate meetings, prepare agendas, and maintain meeting notes and documentation
Assist with scheduling, communications, and departmental coordination
Maintain organized electronic and physical filing systems
Serve as a point of contact for internal staff and external partners

Grant and Budget Support

Assist with tracking and monitoring state and federal grant funds
Maintain accurate records of grant budgets, expenditures, and balances
Lead the preparation and submission of monthly reimbursement claims through WISEgrants to the Wisconsin Department of Public Instruction (DPI) as a core responsibility of this position
Monitor claim deadlines and cash flow timing to ensure timely reimbursement and proper fund management
Work collaboratively with the Business Office to verify claims, reconcile expenditures, and ensure alignment between grant records and district financial systems
Maintain thorough supporting documentation and reconcile claims with budget and expenditure records
Support grant applications, amendments, and required reporting through WISEgrants and DPI systems
Prepare financial reports and assist with reconciliation processes
Ensure compliance with grant requirements and deadlines

Inventory Management

Maintain and update inventory records for instructional materials, equipment, and grant-funded items
Track purchases and ensure proper documentation and asset management
Assist with inventory audits and reporting requirements

Assessment, Data and Compliance Support

Assist with collecting, organizing, and maintaining required documentation for state and federal reporting and assessments
Support audit preparation and documentation requests
Ensure accuracy and confidentiality of financial, student, and program records

Program Support

Assist with curriculum adoption, staff professional development, and help facilitate networking with external agencies such as CESA and DPI.
Schedule facilities for training and curriculum work
Purchase and inventory all professional development materials
Assist with annual staff development grants, such as the Peer Review Mentor Grant.

Other Duties as Assigned

Other duties may be assigned as education and needs of the District change.

Job Type: Full-time

Pay: From $21.25 per hour

Benefits:

Dental insurance
Employee assistance program
Health insurance
Health savings account
Paid time off
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

scheduler jobs in portage, wi

Administrative Assistant Teaching & Learning Dept. (Grants, Finance, Prgm. & Inventory Support)

Middle School Administrative Assistant

Administrative Assistant - Baraboo, WI

Scheduling Coordinator

Production Scheduler

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alert for scheduler in portage, wi

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected