Top 28 Administrative secretary Jobs in Portage Wi

Administrative Assistant Teaching & Learning Dept. (Grants, Finance, Prgm. & Inventory Support)
Portage Community Schools —Portage, WI
- From $21.25 an hour
- Full-time
- Mid-level
- Office
- In-person
- Health savings account
- Health insurance
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Operations Specialist - 401K match, PTO, Benefits day 1
WM —Baraboo, WI
- $20 an hour
- Full-time
- 18 years or older
- No experience needed
- Office
- Employee stock purchase plan
- Paid holidays
Customer Service Representative
Gerber Collision & Glass —Portage, WI
- $18 - $22 an hour
- Full-time
- Sales
- Administrative experience
- High school diploma or GED
- Paid parental leave
- Paid holidays
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Administrative Assistant
Lake Wisconsin Church —Lodi, WI
- $18 - $23 an hour
- Part-time
- Background check
- Spanish
- Microsoft Excel
- Flexible schedule
Quick Apply
14d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Wisconsin
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Temporary Administrative Assistant
Spring Brook Construction —Wisconsin Dells, WI
- $17 - $20 an hour
- Temporary
- Customer service
- Office
- QuickBooks
Quick Apply
Administrative Assistant
Madison Spring Inc —Lodi, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
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Part Time - Spa Receptionist
Kalahari Resorts & Conventions —Wisconsin Dells, WI
- Part-time
- Computer skills
- Communication skills
- Entry level
Office Assistant/Receptionist
Yahara Property Management —DeForest, WI
- From $20 an hour
- Part-time
- Spanish
- Google Workspace
- English
- Paid time off
- Retirement plan
Quick Apply
Receptionist
MUELLER SPORTS MEDICINE INC —Prairie du Sac, WI
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
Quick Apply
7d
Reception/Mail Associate
MUELLER SPORTS MEDICINE INC —Prairie du Sac, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Service Admin
Roland Machinery Co —DeForest, WI
- Full-time
- Dealership
- Mid-level
- High school diploma or GED
- Profit sharing
- Paid holidays
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Pet Resort Receptionist- Part time PM Shift
Pineview Pet Resort and Doggy Daycare —Waunakee, WI
- $14 - $17 an hour
- Part-time
- Office
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
3d
Front Desk Agent
Grand Marquis Hotel & Suites —Wisconsin Dells, WI
- $13 - $14 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
10d

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Administrative Assistant
Lake Wisconsin Church —Lodi, WI
Handle phone calls, mail, and deliveries, during work hours. The position requires proficiency in the following skills: relational, clerical, organizational,…
$18 - $23 an hour
Quick Apply
14d
Survey Administrative Assistant
General Engineering Company —Green Lake, WI
Prior clerical, receptionist, customer service, or administrative experience preferred; experience in surveying, engineering, construction, real estate, title…
$18 - $20 an hour
Quick Apply
2d

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Administrative Assistant Teaching & Learning Dept. (Grants, Finance, Prgm. & Inventory Support)

Portage Community Schools
Portage, WI

Quick Apply

Job Details

Full-time
From $21.25 an hour

Benefits

Health savings account
Health insurance
Dental insurance
Paid time off
Employee assistance program
Retirement plan

Qualifications

Meeting minutes
Overseeing educational financial management
Accounting systems
Preparation of internal financial performance reports
Office activity coordination
Overseeing educational regulatory compliance
Student record keeping
Cash flow monitoring
Executive administrative support
Mid-level
Inventory management software
Accurate transaction records management
Meeting scheduling
Managing budgets in a finance role
Data management
Financial records management
Financial records review
Inventory reconciliation
Budget restrictions for grants
Financial record maintenance
Compliance reporting for grants
Compliance documentation
Cash management
Meeting facilitation
Ordering educational supplies
Budget management in education
Financial compliance monitoring
Physical document handling
File organization
Audit support

Full Job Description

Position Summary

The Portage Community School District is seeking a highly organized, detail-oriented, adaptable, and dependable Administrative Assistant to support the Teaching and Learning Department. This position plays a critical role in supporting instructional initiatives through administrative coordination, grant and budget tracking, inventory management, and compliance with state and federal requirements. A primary function of this role includes leading the preparation, submission, and monitoring of monthly grant reimbursement claims through WISEgrants, ensuring accuracy, compliance, and timely reimbursement of state and federal funds. The ideal candidate is someone who enjoys working in a school district environment, is comfortable working with financial data and inventory systems, and has knowledge of state reporting systems such as WISEgrants and the Wisconsin Department of Public Instruction (DPI).

This role requires a proactive individual who can manage multiple priorities in a fast-paced environment. Additional requirements include maintaining accurate records, collaborating with the Business Office and district leadership, and providing support to ensure the success of teaching and learning programs across the district.

Key Responsibilities: (this is not an exhaustive list and is subject to change)

Administrative Support – Teaching and Learning Department

Provide administrative support to the Director(s) of Teaching and Learning and department staff
Coordinate meetings, prepare agendas, and maintain meeting notes and documentation
Assist with scheduling, communications, and departmental coordination
Maintain organized electronic and physical filing systems
Serve as a point of contact for internal staff and external partners

Grant and Budget Support

Assist with tracking and monitoring state and federal grant funds
Maintain accurate records of grant budgets, expenditures, and balances
Lead the preparation and submission of monthly reimbursement claims through WISEgrants to the Wisconsin Department of Public Instruction (DPI) as a core responsibility of this position
Monitor claim deadlines and cash flow timing to ensure timely reimbursement and proper fund management
Work collaboratively with the Business Office to verify claims, reconcile expenditures, and ensure alignment between grant records and district financial systems
Maintain thorough supporting documentation and reconcile claims with budget and expenditure records
Support grant applications, amendments, and required reporting through WISEgrants and DPI systems
Prepare financial reports and assist with reconciliation processes
Ensure compliance with grant requirements and deadlines

Inventory Management

Maintain and update inventory records for instructional materials, equipment, and grant-funded items
Track purchases and ensure proper documentation and asset management
Assist with inventory audits and reporting requirements

Assessment, Data and Compliance Support

Assist with collecting, organizing, and maintaining required documentation for state and federal reporting and assessments
Support audit preparation and documentation requests
Ensure accuracy and confidentiality of financial, student, and program records

Program Support

Assist with curriculum adoption, staff professional development, and help facilitate networking with external agencies such as CESA and DPI.
Schedule facilities for training and curriculum work
Purchase and inventory all professional development materials
Assist with annual staff development grants, such as the Peer Review Mentor Grant.

Other Duties as Assigned

Other duties may be assigned as education and needs of the District change.

Job Type: Full-time

Pay: From $21.25 per hour

Benefits:

Dental insurance
Employee assistance program
Health insurance
Health savings account
Paid time off
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

administrative secretary jobs in portage wi

Administrative Assistant Teaching & Learning Dept. (Grants, Finance, Prgm. & Inventory Support)

Operations Specialist - 401K match, PTO, Benefits day 1

Customer Service Representative

Administrative Assistant

Military Service - U.S. Air National Guard, Administration

Temporary Administrative Assistant

Administrative Assistant

Part Time - Spa Receptionist

Office Assistant/Receptionist

Receptionist

Reception/Mail Associate

Service Admin

Pet Resort Receptionist- Part time PM Shift

Front Desk Agent

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