Summary
The Litigation Support Paralegal/Office Manager assists attorneys and the Executive Assistant/Contracts Manager to provide litigation support services, including, but not limited to responses to first party (complaints) and third party service of process (subpoena and wage garnishments), personnel records requests, and collect, review, and organize discovery materials (emails, contracts, and employee and student records, etc.).In performing these duties, the candidate will often interface with Ember Education Human Resources and Information Services departments, and outside legal counsel.
The candidate will also serve as the office manager of the Ember Legal office, which includes assisting the Chief Legal Officer with administrative duties, responding to inquiries, ordering supplies, and reviewing and directing mail and packages.
The ideal candidate will be highly organized and self-motivated and be able to work well both as part of a team and independently.
Essential Duties and Responsibilities
Areas of Responsibility
- Litigation Support
- Ember Legal Office Management
- Other duties as assigned
Supervisory Responsibilities
None
Competency
To perform the job successfully, the Incumbent should demonstrate the following competencies:
Written Communication – Writes clearly and informatively; edits work for spelling and grammar; present numerical data effectively; able to read and interpret written information.
Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values.
Dependability – Follows instructions, responds to management direction; takes responsibility for own actions; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
Planning/Organizing – Prioritizes and plans work activities; uses time efficiently; sets goals and objectives.
Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
Adaptability – Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent changes, delays, or unexpected events.
Qualifications
To perform this job successfully, the Incumbent must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience - A bachelor’s or associate degree is preferred; alternatively, a paralegal studies certificate will be considered. Minimum of two (2) years of paralegal experience in a corporate law department or law firm.
Language Skills – Ability to read, analyze and interpret federal and state statutes, regulations, case law, and legal documents.
Computer Skills – To perform this job successfully, the Incumbent should have knowledge of Microsoft Office 365 (Word, Excel, PowerPoint, Teams, and Outlook).
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is frequently required to walk. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The Ember Education Legal Department is based in Bakersfield, California. The noise level in this work environment is usually moderate. This position is 100% on-site and the candidate must be able to work during regular business hours, five days (holidays and vacations excepted) per week. Remote work is not permitted.
Required
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
