Top 47 Program assistant Jobs in Porterville Ca

Executive Assistant
Tule River Indian Housing Authority —Porterville, CA
- From $23 an hour
- Monday to Friday
- Background check
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
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12d
Program Assistant - Teacher Preparation
Fresno Pacific University —Visalia, CA
- $35,360 - $42,640 a year
- Full-time
- Customer service
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Assistant Program Coordinator – Quality Assurance
Concorde Education —Visalia, CA
- $47,500 - $52,500 a year
- Full-time
- Hybrid work
- School experience
- Classroom
- Travel
- Mileage reimbursement
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2d
Professional Expert - Program Assistant, Accessibility
San Bernardino Community College District —Sand Canyon, CA
- $20 - $49 an hour
- Current TB test
- Computer Science
- Research
Extra Help Medical Office Assistant
TULARE COUNTY —Visalia, CA
- $21.85 an hour
- Full-time
- Spanish
- CPR Certification
- Word processing
- Health insurance
- Paid time off
Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service) - Porterville, CA
Target —Porterville, CA
- $83,200 - $130,000 a year
- Full-time
- Mid-level
- Analysis skills
- Bachelor's degree
- Paid holidays
- Disability insurance
Privacy Program Coordinator
Kaweah Health —Visalia, CA
- $29.01 - $43.52 an hour
- 8 hour shift
- 5 years
- HIPAA
- Research
14d
Administrative & Operations Coordinator
The Planing Mill —Visalia, CA
- $22 - $28 an hour
- Bar
- Inventory management
- 5 years
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Office Assistant-Bilingual
Tulare County, CA —Visalia, CA
- $38,413.46 - $46,815.54 a year
- Online Application
- Writing skills
- Basic math
- Office
- AD&D insurance
- Paid holidays
2d
Medical Assistant – Back Office
Family HealthCare Network —Porterville, CA
- $21.25 - $29.33 an hour
- Weekends as needed
- Microsoft Word
- Current TB test
- Patient monitoring
- Paid training
ISFC Support Staff/Family Specialist (Part-time)
Koinonia Family Services —Visalia, CA
- $18 - $22 an hour
- Part-time
- Current TB test
- High school diploma or GED
- Driver's License
- 401(k)
- Paid time off
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4d
Professional Expert - Program Assistant
San Bernardino Community College District —Sand Canyon, CA
- $20 - $49 an hour
- Current TB test
- Mid-level
- Organizational skills
Assistant Project Manager
QK —Visalia, CA
- $26 - $34 an hour
- Full-time
- Mid-level
- Office
- Quality control
- Opportunities for advancement
Quick Apply
7d
Administrator- Nursing Assistant Training Program (NATP)
Prosperity Training Center —Tulare, CA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Optometry Assistant – Back Office
Family HealthCare Network —Visalia, CA
- $21.00 - $28.60 an hour
- Full-time
- Microsoft Word
- Vital signs
- High school diploma or GED
- Paid training
Membership Engagement & Marketing Coordinator
Visalia Chamber of Commerce —Visalia, CA
- From $24 an hour
- Email
- Management
- Marketing
- Customer service
- Paid holidays
- Health insurance
Quick Apply
6d
ASSISTANT COORDINATOR OF NURSING SERVICES
Department of Developmental Services - Porterville Developmental Center —Tulare County, CA
- $11,074 - $13,867 a month
- Extended hours
- Working with individuals with developmental disabilities
- Nursing
- RN License
- Dental insurance
- Vision insurance
11d
Office Manager - ABA Services
Absolute Body Armor —Visalia, CA
- From $25 an hour
- Full-time
- Background check
- Google Workspace
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
Service Advisor and Office Assistant
Midas VISALIA 2277 —Visalia, CA
- $16 - $17 an hour
- Part-time
- Driver's License
- Entry level
- Paid time off
- Employee discount
Quick Apply
Temporary Citrus Support Specialist
JBT Marel —Visalia, CA
- $60,000 - $95,000 a year
- Extended hours
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance

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program assistant jobs near porterville ca

Executive Assistant

Tule River Indian Housing Authority -
Porterville, CA

Quick Apply

Job Details

From $23 an hour
12 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Report preparation
Confidential information handling
Writing skills
Copy machines
Employee relationship building
Driver's License

Full Job Description

JOB DESCRIPTION

POSITION TITLE: Executive Assistant WORKSITE: Tule River Indian Housing Authority

342 North Reservation Road
Porterville, CA 93257

GENERAL POSITION DESCRIPTION

Under the direct supervision of the Executive Director, the Executive Assistant serves as the primary administrative support professional for the Executive Director, Board of Commissioners, and Executive Leadership Team. This position is responsible for coordinating board activities, preparing agendas and meeting materials, maintaining official records, managing executive schedules, coordinating travel and conferences, and ensuring efficient administrative operations.

The Executive Assistant serves as a liaison between the Executive Director, Board of Commissioners, staff, tribal leadership, consultants, outside agencies, and community partners. This position requires a high degree of professionalism, organization, confidentiality, initiative, and independent judgment.

DUTIES AND RESPONSIBILITIES:

Executive Support

Provide direct administrative support to the Executive Director.
Manage calendars, appointments, meetings, and scheduling activities.
Screen calls, visitors, correspondence, and requests for information.
Draft correspondence, reports, memorandums, presentations, and other documents.
Maintain confidential personnel, legal, financial, and organizational records.
Track assignments, deadlines, and special projects.
Assist in preparation of reports and materials for leadership meetings.
Coordinate travel arrangements, conference registrations, lodging, transportation, and expense documentation.

Board Administration

Serve as primary administrative liaison to the Board of Commissioners.
Coordinate board meetings, committee meetings, workshops, and special sessions.
Prepare board agendas, packets, resolutions, reports, and supporting documentation.
Compile and distribute board binders and meeting materials.
Record and prepare accurate meeting minutes.
Maintain official board records, resolutions, motions, policies, and meeting archives.
Track board action items and follow-up assignments.
Coordinate board travel, conference attendance, training registrations, reimbursements, and expense reporting.
Ensure compliance with applicable meeting notice and record retention requirements.

Administrative Operations

Manage office filing systems, electronic records, and document retention processes.
Receive visitors and direct them appropriately.

20. Answer telephones, route calls, and respond to general inquiries.

21. Receive, sort, and distribute incoming mail and correspondence.

22. Coordinate administrative purchasing and office supply needs.

23. Maintain office equipment and coordinate maintenance or service requests.

24. Maintain organizational charts, policy manuals, and administrative records.

25. Assist with preparation and routing of contracts, agreements, and executive documents.

26. Monitor incoming correspondence and distribute items requiring action.

27. Coordinate meetings with agencies, consultants, vendors, and tribal departments.

28. Assist with special projects, events, community meetings, and organizational initiatives.

29. Support preparation of grant, audit, procurement, compliance, and board-related documentation as assigned.

Records Management

30. Maintain official organizational records in accordance with record retention policies.

31. Organize and archive board records, legal documents, contracts, policies, and executive files.

32. Ensure sensitive information is maintained securely and confidentially.

33. Assist with public records, requests, and information gathering as directed.

Communication and Public Relations

34. Serve as a professional point of contact for board members, staff, tribal leadership, agencies, and the public.

35. Coordinate communications on behalf of the Executive Director and Board of Commissioners.

36. Assist with preparation of public notices, meeting announcements, newsletters, and community communications.

37. Maintain professional relationships with stakeholders and community partners.

38. Perform other duties as assigned.

QUALIFICATIONS:

Associate’s degree in Business Administration, Public Administration, Office Management, Communications, or related field, preferred.
Equivalent combination of education and experience may be considered.
Must obtain a Tribal Administrative Assistant Certificate within one (1) year of employment.
Minimum three (3) years of progressively responsible administrative support experience.
Experience in supporting executive leadership and governing board, preferred.
Experience preparing agendas, meeting minutes, board packets, and official records, preferred.
Advanced Microsoft Office proficiency, preferred.
Valid California Driver's License and ability to be insured through TRIHA.
Must successfully complete a pre-employment drug/alcohol screening and background check.
If previously employed within the Tule River Indian Tribe of CA entities, you must have acceptable work history.

KNOWLEDGE, SKILLS, & ABILITIES:

Advanced knowledge of office administration procedures and practices
Knowledge of board governance and meeting administration
Excellent records management and retention practices
Extensive knowledge of Microsoft Office applications including Microsoft 365
Knowledge of Tribal organizational structure and policies
Ability to maintain professional business communications and correspondence preparation
Must maintain confidentiality and exercise sound judgment
Must be capable of managing multiple priorities and deadlines simultaneously
Must possess the ability to communicate effectively both verbally and in writing
Must maintain the ability to organize and coordinate meetings, schedules, and projects
Must maintain the ability to prepare reports, correspondence, and meeting materials
Must establish and maintain effective working relationships
Must be able to work independently with minimal supervision
Must regularly provide professional customer service

PHYSICAL REQUIREMENTS:

Prolonged periods of sitting at a desk and working on a computer.
Ability to communicate effectively in person, by telephone, and through electronic communication.
Frequent use of hands and fingers to operate a computer, calculator, copier, and other standard office equipment.
Ability to review and prepare reports, contracts, correspondence, and other documents requiring close visual attention.
Ability to move throughout the office facilities and attend meetings at various locations.
Occasional standing, walking, bending, reaching, and lifting of files, records, and office supplies weighing up to 50lbs.
Ability to maintain regular and reliable attendance.
Ability to perform the essential functions of the position with or without reasonable accommodations.
Must be willing and able to travel, including overnight travel, when necessary, to attend trainings, conferences, meetings, and other professional development opportunities.

This position reports to: Executive Director

Supervises: None

Salary: Starting at $23.00

Work Schedule: Monday- Friday 8:00AM-5:00PM (Varies)

Benefits: Medical, Dental, Vision, Flexible Spending Plan, PTO, 401K, ETC.

PREFERENCE SHALL BE GIVEN TO QUALIFIED NATIVE AMERICAN CANDIDATES IN ACCORDANCE WITH THE TULE RIVER INDIAN PREFERENCE ORDINANCE & VETERAN PREFERENCE. Must have Tribal Identification, Military Identification or Form DD214 to claim preference.

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Refine Your Search

program assistant jobs in porterville ca

Executive Assistant

Program Assistant - Teacher Preparation

Assistant Program Coordinator – Quality Assurance

Professional Expert - Program Assistant, Accessibility

Extra Help Medical Office Assistant

Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service) - Porterville, CA

Privacy Program Coordinator

Administrative & Operations Coordinator

Office Assistant-Bilingual

Medical Assistant – Back Office

ISFC Support Staff/Family Specialist (Part-time)

Professional Expert - Program Assistant

Assistant Project Manager

Administrator- Nursing Assistant Training Program (NATP)

Optometry Assistant – Back Office

Membership Engagement & Marketing Coordinator

ASSISTANT COORDINATOR OF NURSING SERVICES

Office Manager - ABA Services

Service Advisor and Office Assistant

Temporary Citrus Support Specialist

I want to receive the latest job alert for program assistant in porterville ca

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