Top 80 Academic coordinator Jobs in Portland, Me

Administrative Coordinator, College of Dental Medicine
University of New England —Portland, ME
- $20.82 an hour
- Online Application
- School experience
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
7d
Anatomy Prosector and Surgical Lab Workshop Coordinator
University of New England —Portland, ME
- $53,000 - $58,000 a year
- Online Application
- Classroom
- Anatomy knowledge
- Surgery
- Health insurance
- Dental insurance
7d
Senior Administrative Coordinator, SMEP and GMSC
University of New England —Biddeford, ME
- $46,500 a year
- Online Application
- School experience
- Office
- University
- Health insurance
- Dental insurance
6d
Assistant Director for Pre-College and First Year Experience
University of New England —Biddeford, ME
- Weekends as needed
- Mid-level
- Residential
- Master's degree
- Health insurance
- Dental insurance
7d
Admissions Events & Operations Coordinator
Bowdoin College —Brunswick, ME
- $22.25 - $23.45 an hour
- Full-time
- Background check
- Mid-level
- Office
- Paid parental leave
- Paid holidays
3d
Kitchen Prep Assistant
Bowdoin College —Brunswick, ME
- $19.65 an hour
- Overtime
- Background check
- ServSafe
- Customer service
- Paid parental leave
- Paid holidays
10d
Kitchen Prep Assistant
Bowdoin College —Brunswick, ME
- $19.65 an hour
- Overtime
- Background check
- ServSafe
- Customer service
- Paid parental leave
- Paid holidays
1d
Culture and Climate Coordinator
Portland Public Schools, Maine —Portland, ME
- Overtime
- School experience
- LMFT
- Classroom
14d
Part-Time Faculty - Business Administration, Summer 2026 & Academic Year 2026-2027
University of Maine —Portland, ME
- Part-time
- Background check
- Mid-level
- University
Internship Program Coordinator
University of Maine —Portland, ME
- $45,000 a year
- Weekends as needed
- Background check
- Writing skills
- Office
- Paid holidays
- Disability insurance
13d
Art Life Models, Academic Year 2026-2027
University of Maine —Portland, ME
- $25 an hour
- Part-time
- Background check
- Classroom
- University
13d
Early Childhood Services Coordinator
Portland Public Schools, Maine —Portland, ME
- $85,000 - $95,000 a year
- Full-time
- Microsoft Word
- Classroom
- Management
Part-Time Faculty - Communication & Media Studies, Academic Year 2026 - 2027
University of Maine —Portland, ME
- Part-time
- Background check
- Mid-level
- University
Clinical Placement Coordinator
University of Maine —Portland, ME
- From $46,800 a year
- Full-time
- Background check
- Nursing
- Mid-level
- Paid holidays
- Disability insurance
11h
Make It Happen Site Coordinator
Portland Public Schools, Maine —Portland, ME
- Full-time
- Classroom
- High school
- Mid-level
Special Education Coordinator
Portland Public Schools, Maine —Portland, ME
- Part-time
- Microsoft Word
- Teaching Certification
- Mid-level
Make It Happen Site Coordinator (1 Year Only)
Portland Public Schools, Maine —Portland, ME
- Full-time
- Classroom
- High school
- Mid-level
Elementary Special Education Coordinator
Portland Public Schools, Maine —Portland, ME
- Overtime
- Microsoft Word
- School experience
- Teaching Certification
Part-Time Faculty - Sociology & Criminology, Academic Year 2026 - 2027
University of Maine —Portland, ME
- Part-time
- Background check
- Classroom
- Mid-level
Community Outreach Student Advisor
Northeast Career Schools of Maine Inc —Scarborough, ME
- Part-time
- Mid-level
- High school diploma or GED
- University
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Administrative Coordinator, College of Dental Medicine

University of New England -
Portland, ME

Apply Now

Job Details

Full-time
$20.82 an hour
7 days ago

Benefits

Health insurance
Dental insurance
Vision insurance
Retirement plan

Qualifications

Technical Proficiency

Full Job Description

Administrative Coordinator, College of Dental Medicine

Position Type
Professional Staff

Faculty Track

Employment Status
Full Time

Months
12

Campus
Portland, ME

Description
Be a part of our mission of preparing dentists that are committed to serving the underserved communities in northern New England and beyond. The University of New England College of Dental Medicine (UNE CDM) is seeking a motivated individual with strong communication, organizational, and record-keeping skills to join our team as an Administrative Coordinator. This is a full-time (40 hours per week) position with an anticipated pay rate of $20.82 an hour.

Benefits Overview

Multiple health and dental plan options, plus vision coverage.
Up to 8% retirement plan match.
Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
Educational benefits:
- UNE tuition waiver for employees, spouses, and domestic partners.
- UNE tuition waiver for dependents of employees with 1 year of full-time service.
  - 50% tuition reduction if less than 1 year of full-time service.

For more information about our outstanding benefits, please visit: UNE Benefits Overview.

Responsibilities
Under the direction of the Senior Assistant to the Dean of the College of Dental Medicine, the Administrative Coordinator carries out assigned daily administrative duties in support of a variety of programmatic, academic, clinical, and administrative functions that advance the College's academic mission. Responsibilities include, but are not limited to:

Serve as the primary point of contact in the Dean's Office reception area by greeting visitors, answering phones, screening calls, responding to questions, taking messages, monitoring emails, and referring individuals to other personnel or offices as appropriate.
Oversee and carry out various day-to-day departmental administrative functions.
Coordinate and complete various tasks for the Dean, senior administration, faculty, and staff, including scheduling, meeting coordination, work order submissions, travel coordination and reconciliation, and faculty and professional staff reimbursements.
Organize and maintain departmental files and records, frequently involving cross-filing and cross-reference systems.
Maintain logs and other manual and electronic recordkeeping systems related to assigned functions.
Serve as a liaison with students, faculty, staff, patients, and other department or University constituents, as needed, by explaining policies and procedures, answering questions, coordinating services or assistance, and handling special requests or problems, routing to senior staff as appropriate.
Assist with the signature approval process and routing of administrative and financial documents.
Compile information from manual and computerized records and files for regular and special reports and in response to specific requests from the supervisor or other staff members.
Set up meetings as requested, including scheduling participants, reserving rooms, coordinating room setups, placing catering orders, sending electronic appointments, and tracking responses.
Provide support for and/or participate in CDM committees as necessary, including preparing reports and letters, taking minutes, and tracking actions and recommendations.
Assist in planning annual events, lectures, and other special events.
Oversee office supplies and inventory.
Assist with employee onboarding and orientation.
Serve as a proctor for students approved for testing accommodations.
Perform other specialized or technical administrative tasks related to the department's primary functions.
Train cross-functionally to support other CDM staff with job duties during temporary periods of increased workload or when staff are on leave.
Perform other related duties as assigned.

Qualifications

Associate's degree plus 2-3 years of relevant clerical and administrative support experience, or an equivalent combination of education and experience from which comparable knowledge and skills are acquired.
Broad base of general and specialized clerical and administrative skills, including typing/word processing, filing, phone and office reception, electronic communications, and customer service.
Excellent administrative and organizational skills, including experience organizing and maintaining moderately complex filing and records systems.
Previous experience with computerized information systems required.
Strong computer skills, including proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and Google Suite.
Familiarity with standard office equipment and software.
Strong multitasking, time-management, and prioritization skills to effectively manage office workflows.
Self-motivated with strong attention to detail.
Excellent data entry skills.
Ability to handle confidential information with discretion.
Excellent reading, spelling, grammar, general writing, and math skills.
Ability to interact effectively with a wide variety of University personnel, students, patients, and outside individuals or organizations.
Prior higher education or dental practice experience is a plus.

EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

Posting Number
2022PS0881P

Close Date

Open Until Filled
Yes

To apply, visit https://une.peopleadmin.com/postings/25477

jeid-87414d884d2e4f4ab5729be5c62a6a67

Apply Now

Refine Your Search

academic coordinator jobs in portland, me

Administrative Coordinator, College of Dental Medicine

Anatomy Prosector and Surgical Lab Workshop Coordinator

Senior Administrative Coordinator, SMEP and GMSC

Assistant Director for Pre-College and First Year Experience

Admissions Events & Operations Coordinator

Kitchen Prep Assistant

Kitchen Prep Assistant

Culture and Climate Coordinator

Part-Time Faculty - Business Administration, Summer 2026 & Academic Year 2026-2027

Internship Program Coordinator

Art Life Models, Academic Year 2026-2027

Early Childhood Services Coordinator

Part-Time Faculty - Communication & Media Studies, Academic Year 2026 - 2027

Clinical Placement Coordinator

Make It Happen Site Coordinator

Special Education Coordinator

Make It Happen Site Coordinator (1 Year Only)

Elementary Special Education Coordinator

Part-Time Faculty - Sociology & Criminology, Academic Year 2026 - 2027

Community Outreach Student Advisor

I want to receive the latest job alert for academic coordinator in portland, me

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