Top 2 Director of administration Jobs in Portland, Me

Operations & HR Director
Maine Democratic Party —Portland, ME
- $70,000 - $76,500 a year
- Email
- Microsoft Word
- Mid-level
- Office
- Relocation assistance
Assistant Director of Operations
Adam Tudela - State Farm Agent —Yarmouth, ME
- $45,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid time off
- Opportunities for advancement
Quick Apply

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Operations Director
Ohio Democratic Party —Columbus, OH
The Operations Director will work closely with the Executive Director, consultants, and service providers to manage personnel and human resources, budgeting and…
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Operations & HR Director

Maine Democratic Party -
Portland, ME

Apply Now

Job Details

$70,000 - $76,500 a year

Benefits

Relocation assistance

Qualifications

Advocacy
Administrative experience

Full Job Description

The Maine Democratic Party is seeking an experienced Operations & HR Director. The
Operations & HR Director will be key to building and maintaining core Democratic Party
infrastructure. At their core, the Operations Director is a builder. They are someone ready to
build the team, maintain the party's physical space, and set other departments up for
success while developing and maintaining the systems that string it all together.

This is a critical role serving with the leadership team and will work closely with other
departments to maintain programs that support Maine Democrats. This position is based in
Maine with 5 days a week required in MDP’s Portland office except when needed in MDP’s
Augusta and Bangor offices.

Key Responsibilities

Budget Management: Work closely with the Executive Director, Finance Director,

and Treasurer of the MDP to maintain day-to-day spending, accurately track
projected expenses, and manage the MDP budget, regularly reconciling all accounts.

Human Resources Lead: Serve as the primary HR contact for MDP staff:
Facilitate the onboarding and offboarding of all employees.
Assist with payroll processing, employee benefits, and reconciling benefit

expenses.

Create a structure for incident reporting and maintain HR records.

Invoices: Track and pay invoices on a regular basis on a timeline worked out with the

Executive Director.

Tracking: Maintain accurate financial spreadsheets for the Maine Democratic Party’s

partners.

Policy & Compliance: Assist with recordkeeping of revenue and expenses for

compliance reporting.

Safety regulations: Work with union steward and stakeholders to build

comprehensive policies for the implementation of all union CBA regulations and
campaign IT security standards.

Facilities & Logistics: Maintain MDP offices, negotiate leases, establish/maintain

utilities and relationships with building staff.

Logistical Support: Ensure logistical support for all departments, including working

with vendors, ordering merchandise/materials, and completing routine supply audits.

Event Support: Ensure logistical support with clear timelines for critical events with

candidates or other fundraisers.

Qualifications

Experience: At least 4 years in advocacy, administrative work, or a related operations

role; previous campaign experience of 2 cycles is preferred.

Hiring & Management: Experience hiring and managing paid staff, with a focus on

staff professional development; experience with unionized staff preferred.

Organization: Exceptionally well-organized with strong attention to detail and

process.

Collaboration: A desire to work collaboratively to implement creative solutions to

unique problems. Technical Fluency:

Previous experience with payroll systems, benefit management, and/or

managing budgets.

Proficient in Microsoft Word, Excel, and Google Suite.
Highly organized: results-driven, with the ability to manage multiple

projects simultaneously under tight deadlines.

Commitment to Democratic values and political change.
Ability to work independently and as part of a collaborative team.

How to Apply

Please send your cover letter and resume to [email protected] with “Operations
Director” in the subject line. Applications will be accepted on a rolling basis. Relocation
assistance is available if needed.

The Operations Director will report to the Executive Director. Salary is dependent on
experience and is in the $70,000- 76,500 range, commensurate with experience.
Generous benefits offered.

This position is based in Maine with 5 days a week required in MDP’s Portland office
except when needed in MDP’s Augusta and Bangor offices or such other offices as
may be opened. Additional in-person meetings and event-based work across the state
required as needed.

The Maine Democratic Party is an equal opportunity employer and it is our policy and our
core value to recruit, hire, train, promote and administer any and all personnel actions
without regard to sex, race, age, color, creed, national origin, religion, economic status,
sexual orientation, veteran status, gender identity or expression, ethnic identity or physical
disability, or any other legally protected basis.

Apply Now

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