Top 79 Job file coordinator Jobs in Portland, Me

Administrative Coordinator and Office Manager
Blue Marble Geographics —Brunswick, ME
- $45,000 - $55,000 a year
- Full-time
- Google Workspace
- Computer literacy
- Mid-level
- Health savings account
- Health insurance
Quick Apply
21h
Resident Service Coordinator, Loring House
VESTA MANAGEMENT CORPORATION —Portland, ME
- $24 - $27 an hour
- Weekends as needed
- Background check
- Spanish
- Clean driving record
- Paid holidays
- Disability insurance
Quick Apply
12d
Job File Coordinator
SERVPRO of Portland —Gorham, ME
- $20 - $25 an hour
- Full-time
- Background check
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Human Resources Generalist
MEMIC —Portland, ME
- $60,000 - $75,000 a year
- Mid-level
- Organizational skills
- Communication skills
6d
Coordinator - Community Work Incentives
MaineHealth —Portland, ME
- $61,256.00 - $82,867.20 a year
- Email
- Mid-level
- Bachelor's degree
- Paid parental leave
- Parental leave
Program Coordinator
MaineHealth —Portland, ME
- $45,697.60 - $60,902.40 a year
- Email
- Computer literacy
- Internal Medicine
- Driver's License
- Paid parental leave
- Parental leave
12d
Health Information Tech
InterMed, P.A. —South Portland, ME
- $20.00 - $26.45 an hour
- Part-time
- Medical office experience
- Mid-level
- Windows
Quick Apply
5d
Instrument Quality Coordinator
MaineHealth —Portland, ME
- $23.38 - $31.63 an hour
- Email
- Mid-level
- Bachelor's degree
- Operating room
- Paid parental leave
- Parental leave
Art Life Models, Academic Year 2026-2027
University of Maine —Portland, ME
- $25 an hour
- Part-time
- Background check
- Classroom
- University
Senior Administrative Coordinator
University of New England —Biddeford, ME
- Online Application
- Office
- University
- Senior level
- Health insurance
- Dental insurance
1d
Non-Oncology Infusion Coordinator
New England Cancer Specialists —Westbrook, ME
- Full-time
- HIPAA
- Mid-level
- Computer skills
- Paid holidays
- Disability insurance
Quick Apply
10d
Operations Coordinator - Behavioral Health
MaineHealth —Westbrook, ME
- $21.97 - $29.28 an hour
- Part-time
- Microsoft Excel
- Customer service
- Mid-level
- Paid parental leave
- Parental leave
Online Shop Coordinator
Wild Seed Project —North Yarmouth, ME
- $25.75 an hour
- Part-time
- Hybrid work
- Customer service
- Merchandising
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
4d
Epidemiologist - Research Associate II
University of Maine —Portland, ME
- $73,000 - $79,000 a year
- Full-time
- Hybrid work
- Background check
- 6 years
- Mid-level
- Paid holidays
- Disability insurance
13d
Patient Service Coordinator-Practice Management
MaineHealth —Portland, ME
- $21.09 - $27.12 an hour
- Email
- Mid-level
- Administrative experience
- High school diploma or GED
- Paid parental leave
- Parental leave
Patient Relations Coordinator II
MaineHealth —Portland, ME
- $48,630.40 - $65,790.40 a year
- Email
- Mid-level
- 3 years
- Organizational skills
- Paid parental leave
- Parental leave
Part-Time Faculty - Computer Science, Academic Year 2026-2027
University of Maine —Portland, ME
- Part-time
- Background check
- Classroom
- Computer science
Academic Computing Specialist
University of Maine —Portland, ME
- $53,000 - $57,000 a year
- Weekends as needed
- Computer Science
- Customer service
- Research
- Paid holidays
- Paid time off
Research Analyst II - Substance Use Research and Evaluation Team (SURE)
University of Maine —Portland, ME
- Up to $55,000 a year
- Full-time
- Background check
- Mid-level
- Master's degree
- Paid holidays
- Disability insurance
10d
PT Assistant Scan Coordinator
Hannaford —South Portland, ME
- $15.10 - $19.65 an hour
- Part-time
- Customer service
- Computer literacy
- Ability to lift 50 pounds
6d

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job file coordinator jobs near portland, me

Administrative Coordinator and Office Manager

Blue Marble Geographics -
Brunswick, ME

Quick Apply

Job Details

Full-time
$45,000 - $55,000 a year
21 hours ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Employee assistance program
401(k) matching
Flexible schedule
Life insurance
Referral program
Retirement plan

Qualifications

Teamwork
Confidential information handling
Computer literacy
Executive administrative support
High school diploma or GED
Attention to detail
Collaborative technology platforms
Organizational skills
Computer skills
Productivity software
Cross-functional collaboration

Full Job Description

Administrative Coordinator / Office Manager

Location: Brunswick & Hallowell, Maine
Work Arrangement: Full-time, on-site across both Maine office locations
Reports to: Head of People
Pay Range: $45,000–$55,000 annually

Be the person who keeps things moving.

Are you the kind of person who notices when something needs to be done—and takes care of it? Do you love keeping things organized, bringing people together, and making sure the details behind the scenes are handled?

We’re looking for an Administrative Coordinator / Office Manager to become a go-to resource for our team and take ownership of the day-to-day details that keep our workplaces running smoothly.

This is not a sit-at-your-desk-all-day administrative role. You’ll work across our Brunswick and Hallowell offices, coordinate everything from travel and company events to office supplies and vendors, welcome employees and visitors, and help make sure our teams have what they need to do their best work. You’ll also provide remote administrative support to our Avenza Systems team in Canada as needed.

If you’re proactive, organized, resourceful, and genuinely enjoy making things run better, we’d love to hear from you.

What You’ll Do

Own the day-to-day coordination of our Brunswick and Hallowell offices, helping ensure both locations are organized, functional, welcoming, and running smoothly.
Keep our workplaces stocked and ready by coordinating office and kitchen supplies, food and beverages for meetings and events, mail, packages, and outgoing shipments.
Coordinate business travel for employees and executives across our U.S. and Canadian teams, including flights, hotels, ground transportation, itineraries, conferences, trade shows, and company meetings.
Help bring company meetings, events, employee activities, and celebrations together by coordinating schedules, logistics, vendors, food, supplies, and other details.
Provide administrative support to leaders and teams across Blue Marble Geographics and Avenza Systems, including scheduling, document and file organization, vendor coordination, invoices and receipts, and special projects.
Serve as a welcoming point of contact for employees, visitors, and vendors and help respond to general office needs and inquiries.
Partner with our People team to help prepare for new employees, including workspace readiness and onsite onboarding logistics, and support employee engagement and workplace initiatives.
Help identify and address day-to-day office needs before they become problems—and look for ways to make our administrative and workplace processes even better.

What You’ll Bring

2+ years of experience in office administration, office coordination, administrative support, hospitality, or a related role.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities and follow through.
A proactive, resourceful approach—you’re comfortable taking ownership, figuring things out, and knowing when to ask for help.
Excellent written and verbal communication skills and a professional, approachable, service-oriented style.
Proficiency with Google Workspace or similar productivity and collaboration tools, along with strong general computer skills and the ability to learn new systems.
Sound judgment and discretion when working with confidential or sensitive information.
The ability to work effectively with employees and leaders across different teams and locations.
A high school diploma or equivalent, or an equivalent combination of education and relevant experience.
Availability to work on-site across our Brunswick and Hallowell, Maine offices.

Even Better If You Have

3+ years of office management, administrative coordination, or similar experience.
Experience coordinating executive travel, company meetings, conferences, employee events, or other business activities.
Experience supporting senior leaders or coordinating vendors, facilities, or workplace operations.

Why This Role Matters

A great workplace doesn’t just happen. It takes someone who pays attention to the details, keeps people connected, anticipates what’s needed, and makes it easier for everyone else to get their work done.

That’s what this role is about.

You’ll have the opportunity to take real ownership of how our Maine offices operate while working with people across Blue Marble Geographics and Avenza Systems. And as our organization continues to evolve, there’s room for this role to evolve too—whether your strengths lead toward workplace and employee experience, broader administrative support, events, or business operations.

If you like variety, enjoy being the person people can count on, and get satisfaction from making things work better, we’d like to meet you.

About Blue Marble Geographics

Blue Marble Geographics develops innovative geospatial software used by professionals around the world. Our team is collaborative, curious, and committed to building great products while continuing to strengthen how we work together as an organization.

Compensation

The anticipated pay range for this position is $45,000–$55,000 annually. Actual compensation will be determined based on the successful candidate’s relevant experience, skills, and qualifications.

Equal Opportunity

Blue Marble Geographics is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Blue Marble Geographics is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the ADA and applicable state laws. Please contact Human Resources if an accommodation is needed during the application process.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

job file coordinator jobs in portland, me

Administrative Coordinator and Office Manager

Resident Service Coordinator, Loring House

Job File Coordinator

Human Resources Generalist

Coordinator - Community Work Incentives

Program Coordinator

Health Information Tech

Instrument Quality Coordinator

Art Life Models, Academic Year 2026-2027

Senior Administrative Coordinator

Non-Oncology Infusion Coordinator

Operations Coordinator - Behavioral Health

Online Shop Coordinator

Epidemiologist - Research Associate II

Patient Service Coordinator-Practice Management

Patient Relations Coordinator II

Part-Time Faculty - Computer Science, Academic Year 2026-2027

Academic Computing Specialist

Research Analyst II - Substance Use Research and Evaluation Team (SURE)

PT Assistant Scan Coordinator

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