Top 31 Operations administrator Jobs in Portland, Me

Administrative Coordinator and Office Manager
Blue Marble Geographics —Brunswick, ME
- $45,000 - $55,000 a year
- Full-time
- Google Workspace
- Computer literacy
- Mid-level
- Health savings account
- Health insurance
Quick Apply
7d
Receptionist/Office Administration
Spinnaker Trust —Portland, ME
- $50,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- High school
- Basic math
- Health savings account
- Health insurance
Quick Apply
15h
IT Operations & Infrastructure Administrator
STARC Systems Inc —Brunswick, ME
- $80,000 - $90,000 a year
- 5 years
- Office
- Continuous improvement
- Health savings account
- AD&D insurance
Quick Apply
Accounting & Administrative Assistant
ATLANTIC SPORTSWEAR —Portland, ME
- $26 - $28 an hour
- Full-time
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
4d
Administrative Assistant And Grant Coordinator
Cumberland County Government —Portland, ME
- $24.05 - $29.32 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Tuition reimbursement
5d
Operations & HR Director
Maine Democratic Party —Portland, ME
- $70,000 - $76,500 a year
- Email
- Microsoft Word
- Mid-level
- Office
- Relocation assistance
Sales Operations Administrator
Casella Waste Systems, Inc. —Scarborough, ME
- $60,000 - $95,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
Quick Apply
Office Services Specialist
Perkins Thompson —Portland, ME
- $24 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health savings account
- Health insurance
Quick Apply
17h
Receptionist & Administrative Coordinator
Landry French Construction Co —Scarborough, ME
- $18.50 - $28.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
Quick Apply
13d
Research Administrator, COM
University of New England —Biddeford, ME
- Online Application
- Laboratory experience
- 3 years
- Master's degree
- Health insurance
- Dental insurance
Project Assistant
University of New England —Biddeford, ME
- Part-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
5d
Sr Operations Admin
FedEx —Biddeford, ME
- $18.19 - $27.34 an hour
- Part-time
- Mid-level
- Travel
- 4 years
1d
Operations Assistant
Piscataqua Landscaping & Tree Service, LLC —Portland, ME
- $23.72 - $33.00 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
8d
Operations Support Specialist (Yarmouth)
TruTeam —Yarmouth, ME
- $13 - $30 an hour
- Full-time
- 18 years or older
- Spanish
- English
- Wellness program
- Health savings account
3d
Assistant Director of Operations
Adam Tudela - State Farm Agent —Yarmouth, ME
- $45,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid time off
- Opportunities for advancement
Quick Apply
Receptionist/Administrative Support
United Insurance —Portland, ME
- $35,000 - $45,000 a year
- Microsoft Excel
- Office
- High school diploma or GED
- Profit sharing
- Health insurance
Administrative Assistant
Rehab Without Walls Neuro Rehabilitation —South Portland, ME
- $19 - $22 an hour
- Full-time
- Customer service
- HIPAA
- Mid-level
Business Coordinator
Forest Stewards Guild —Portland, ME
- $27.50 - $30.00 an hour
- Weekends as needed
- Clean driving record
- Mid-level
- Microsoft Office
- AD&D insurance
- Disability insurance
Quick Apply
Customer Service Representative
Hewitt's Auto Body, Powered by VIVE Collision —Yarmouth, ME
- $18 - $24 an hour
- Full-time
- 18 years or older
- Addiction Medicine
- Office
- Paid holidays
- Health insurance
Quick Apply
11d
Receptionist
Tyler Technologies —Falmouth, ME
- $37,782 - $49,920 a year
- Call employer
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
7h

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Administrative Coordinator and Office Manager

Blue Marble Geographics -
Brunswick, ME

Quick Apply

Job Details

Full-time
$45,000 - $55,000 a year
7 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Employee assistance program
401(k) matching
Flexible schedule
Life insurance
Referral program
Retirement plan

Qualifications

Teamwork
Confidential information handling
Computer literacy
Executive administrative support
High school diploma or GED
Attention to detail
Collaborative technology platforms
Organizational skills
Computer skills
Productivity software
Cross-functional collaboration

Full Job Description

Administrative Coordinator / Office Manager

Location: Brunswick & Hallowell, Maine
Work Arrangement: Full-time, on-site across both Maine office locations
Reports to: Head of People
Pay Range: $45,000–$55,000 annually

Be the person who keeps things moving.

Are you the kind of person who notices when something needs to be done—and takes care of it? Do you love keeping things organized, bringing people together, and making sure the details behind the scenes are handled?

We’re looking for an Administrative Coordinator / Office Manager to become a go-to resource for our team and take ownership of the day-to-day details that keep our workplaces running smoothly.

This is not a sit-at-your-desk-all-day administrative role. You’ll work across our Brunswick and Hallowell offices, coordinate everything from travel and company events to office supplies and vendors, welcome employees and visitors, and help make sure our teams have what they need to do their best work. You’ll also provide remote administrative support to our Avenza Systems team in Canada as needed.

If you’re proactive, organized, resourceful, and genuinely enjoy making things run better, we’d love to hear from you.

What You’ll Do

Own the day-to-day coordination of our Brunswick and Hallowell offices, helping ensure both locations are organized, functional, welcoming, and running smoothly.
Keep our workplaces stocked and ready by coordinating office and kitchen supplies, food and beverages for meetings and events, mail, packages, and outgoing shipments.
Coordinate business travel for employees and executives across our U.S. and Canadian teams, including flights, hotels, ground transportation, itineraries, conferences, trade shows, and company meetings.
Help bring company meetings, events, employee activities, and celebrations together by coordinating schedules, logistics, vendors, food, supplies, and other details.
Provide administrative support to leaders and teams across Blue Marble Geographics and Avenza Systems, including scheduling, document and file organization, vendor coordination, invoices and receipts, and special projects.
Serve as a welcoming point of contact for employees, visitors, and vendors and help respond to general office needs and inquiries.
Partner with our People team to help prepare for new employees, including workspace readiness and onsite onboarding logistics, and support employee engagement and workplace initiatives.
Help identify and address day-to-day office needs before they become problems—and look for ways to make our administrative and workplace processes even better.

What You’ll Bring

2+ years of experience in office administration, office coordination, administrative support, hospitality, or a related role.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities and follow through.
A proactive, resourceful approach—you’re comfortable taking ownership, figuring things out, and knowing when to ask for help.
Excellent written and verbal communication skills and a professional, approachable, service-oriented style.
Proficiency with Google Workspace or similar productivity and collaboration tools, along with strong general computer skills and the ability to learn new systems.
Sound judgment and discretion when working with confidential or sensitive information.
The ability to work effectively with employees and leaders across different teams and locations.
A high school diploma or equivalent, or an equivalent combination of education and relevant experience.
Availability to work on-site across our Brunswick and Hallowell, Maine offices.

Even Better If You Have

3+ years of office management, administrative coordination, or similar experience.
Experience coordinating executive travel, company meetings, conferences, employee events, or other business activities.
Experience supporting senior leaders or coordinating vendors, facilities, or workplace operations.

Why This Role Matters

A great workplace doesn’t just happen. It takes someone who pays attention to the details, keeps people connected, anticipates what’s needed, and makes it easier for everyone else to get their work done.

That’s what this role is about.

You’ll have the opportunity to take real ownership of how our Maine offices operate while working with people across Blue Marble Geographics and Avenza Systems. And as our organization continues to evolve, there’s room for this role to evolve too—whether your strengths lead toward workplace and employee experience, broader administrative support, events, or business operations.

If you like variety, enjoy being the person people can count on, and get satisfaction from making things work better, we’d like to meet you.

About Blue Marble Geographics

Blue Marble Geographics develops innovative geospatial software used by professionals around the world. Our team is collaborative, curious, and committed to building great products while continuing to strengthen how we work together as an organization.

Compensation

The anticipated pay range for this position is $45,000–$55,000 annually. Actual compensation will be determined based on the successful candidate’s relevant experience, skills, and qualifications.

Equal Opportunity

Blue Marble Geographics is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Blue Marble Geographics is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the ADA and applicable state laws. Please contact Human Resources if an accommodation is needed during the application process.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

operations administrator jobs in portland, me

Administrative Coordinator and Office Manager

Receptionist/Office Administration

IT Operations & Infrastructure Administrator

Accounting & Administrative Assistant

Administrative Assistant And Grant Coordinator

Operations & HR Director

Sales Operations Administrator

Office Services Specialist

Receptionist & Administrative Coordinator

Research Administrator, COM

Project Assistant

Sr Operations Admin

Operations Assistant

Operations Support Specialist (Yarmouth)

Assistant Director of Operations

Receptionist/Administrative Support

Administrative Assistant

Business Coordinator

Customer Service Representative

Receptionist

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