Top 1085 Records manager Jobs in Portland, Me

Office Manager
Pro Search, Inc. —Westbrook, ME
- $70,000 - $80,000 a year
- Full-time
- 5 years
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
1d
Quality and Supply Chain Manager
Yokogawa Fluid Imaging Technologies, Inc. —Scarborough, ME
- From $100,000 a year
- Full-time
- Oracle
- Engineering
- Office
- Health savings account
- Health insurance
Quick Apply
Clinician
Shalom House —Portland, ME
- $35.40 an hour
- Full-time
- Clean driving record
- Licensed Clinical Social Worker
- Mid-level
- Disability insurance
- Dental insurance
Quick Apply
Territory Outside Sales- Apartment -Base Salary and Uncapped Commissions
Spectrum —Portland, ME
- $40,000 - $100,000 a year
- Weekends as needed
- English
- Residential
- High school diploma or GED
- Mileage reimbursement
- Health insurance
Quick Apply
Clinical Supervisor - Children's Behavioral Health Home and Wraparound Services
The Opportunity Alliance —South Portland, ME
- Full-time
- Clean driving record
- Computer literacy
- Licensed Clinical Social Worker
- 403(b) matching
- Paid holidays
Quick Apply
Business Development Manager
Bachmann Industries, Inc. —New Gloucester, ME
- $95,000 - $105,000 a year
- Full-time
- 8 years
- Travel
- In-person
- Health insurance
- Dental insurance
Quick Apply
Field Superintendent
Sheridan Construction —Maine
- Full-time
- Construction site
- Mid-level
- Driver's License
- Health insurance
- 401(k)
Quick Apply
Tower Technician, Lead Tech, and Tower Foreman
Wireless Construction, Inc. —Standish, ME
- $22 - $32 an hour
- Overtime
- Background check
- CPR Certification
- Construction site
- Paid training
- Health insurance
Quick Apply
Operations Manager
Uncommon Clean LLC —Cumberland Center, ME
- $54,000.00 - $65,395.85 a year
- Full-time
- Bilingual
- Merchandising
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
2d
Medical Assistant/CNA
Maine Plastic Surgery —Portland, ME
- $18 - $23 an hour
- Full-time
- Vital signs
- Surgery
- Operating room
- Free parking
- Paid training
Quick Apply
Beverage and Edibles Manufacturing Plant Manager
Novel Beverage —Scarborough, ME
- $60,000 - $62,000 a year
- Full-time
- Mid-level
- Organizational skills
- In-person
- Health insurance
- Paid time off
Quick Apply
7d
Medical Assistant - Pre Admission Testing
Orthopaedic Associates of Maine —Portland, ME
- Surgery
- BLS Certification
- Mid-level
Quick Apply
Area Service Manager
Hussmann Corporation —Portland, ME
- $93,472 - $1,737,592 a year
- Full-time
- Clean driving record
- 5 years
- Data analysis skills
- Health savings account
- Health insurance
Sr. CX Manager
Unum Group —Portland, ME
- $75,500 - $142,700 a year
- Full-time
- 7 years
- Marketing
- Writing skills
- Loan repayment program
- Disability insurance
6d
Assistant Manager
Maine Smoke Shops —Portland, ME
- $20 an hour
- Overtime
- Sales
- Mid-level
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
1d
HVAC Test & Balance Technician (TAB)- New England
Air Solutions & Balancing —Portland, ME
- $25 - $40 an hour
- Full-time
- Background check
- 18 years or older
- OSHA
- Paid training
- Health savings account
Quick Apply
Children's BHH Care Coordinator/Case Manager
Spurwink Services —Biddeford, ME
- $23 - $27 an hour
- Full-time
- Clean driving record
- Office
- Driver's License
- Paid training
- Disability insurance
3d
Diesel/Heavy Equipment Mechanic
Milton Rents —Portland, ME
- $32 - $36 an hour
- Online Application
- Background check
- Mechanic experience
- Pass drug screening
- Paid training
- Paid holidays
Town Engineer-Experience Preferred
Town of Old Orchard Beach —Old Orchard Beach, ME
- $77,812.80 - $101,150.40 a year
- Full-time
- Background check
- AutoCAD
- Civil engineering
- Health insurance
- Dental insurance
Quick Apply
Business Office Manager
Dexter Health Care —Saco, ME
- $23 - $26 an hour
- Full-time
- HIPAA
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
6d

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Office Manager

Pro Search, Inc. -
Westbrook, ME

Quick Apply

Job Details

Full-time
$70,000 - $80,000 a year
1 day ago

Benefits

Health savings account
Paid holidays
Health insurance
Paid time off
Retirement plan

Qualifications

Vendor relationship building
Customer relationship management
QuickBooks
Accounting and finance experience
Newsletters (communication methods)
Productivity software
Supplier relationship management (SRM)

Full Job Description

Ready to take your next step as an Office Manager, Bookkeeper, or Business Operations professional in Westbrook, Maine? Do you thrive on being the person who keeps a business moving forward? Do you enjoy balancing office management, bookkeeping, customer service, operations, and financial reporting while supporting both employees and customers in a fast-paced environment? If you're energized by coordinating schedules, solving problems, and helping teams succeed, ProSearch is partnering with a growing company to find a highly organized professional who can drive efficiency, support profitability, and deliver exceptional customer experience. This Office Manager role combines office management, bookkeeping, QuickBooks administration, accounts payable, accounts receivable, financial reporting, customer service, and business operations leadership, making it an ideal opportunity for someone who wants to make a meaningful impact across every area of the business.

This full-time, onsite opportunity is ideal for someone who enjoys variety in their day, takes pride in keeping a business running smoothly, and thrives in a role that combines financial management, human resources support, operations coordination, and customer service leadership. You'll play a central role in the company's success while working closely with both internal teams and customers.

Compensation: $70,000 - $80,000 annually

JOB MISSION

To provide operational oversight and financial management for our client with the goal of maximizing profit, ensuring regulatory compliance, delivering accurate and reliable financial reports while making sure the company delivers extraordinary customer experience throughout the sales and production cycles.

KEY ACCOUNTABILITIES

Financial Management & Bookkeeping – 30%

Manage daily bookkeeping activities, including income and expense tracking
Oversee accounts receivable and accounts payable processes
Maintain and manage QuickBooks records and reporting
Support month-end close by providing financial data within required timelines
Prepare weekly flash reports, avoidable cost reports, and key performance metrics
Manage job costing and project closeouts
Support profitability through accurate financial reporting and operational insights

Human Resources – 20%

Process subcontractor payments
Coordinate applicant background checks
Maintain subcontractor records and documentation

Operations & Compliance - 20%

Manage vendor relationships and communications
Collect, organize, and maintain EPA RRP Lead Safe compliance documentation
Support operational processes and continuous improvement efforts

Customer Experience – 20%

Schedule sales appointments generated through phone and email inquiries
Support customer communications throughout project execution
Help ensure timely resolution of customer concerns and questions
Contribute to a positive, professional, customer-first experience

Marketing & Administration – 10%

Assist with content and information for company newsletters
Maintain before-and-after project photography records
Coordinate office supplies, equipment, and facility need
Support employee appreciation initiatives and company events
Manage incoming and outgoing mail

WHAT WE ARE LOOKING FOR

Associate degree in a related field or equivalent professional experience
5+ years of experience in office management, financial administration, bookkeeping, or business operations
Strong knowledge of bookkeeping principles and financial reporting
Experience with QuickBooks and Microsoft Office
Strong organizational and time management skills
Experience managing multiple priorities in a fast-paced environment
Excellent verbal and written communication skills
Strong customer service, vendor management, and relationship-building abilities
Ability to work independently while collaborating effectively with others

THE QUALITIES THAT WILL SET YOU APART

We're looking for someone who is:

Highly organized and detail-oriented
Proactive and self-directed
Analytical and solutions-focused
A strong communicator and relationship builder
Dependable, accountable, and trustworthy
Driven to exceed expectations
Committed to quality and continuous improvement
Adaptable, resourceful, and eager to learn

WHY WORK HERE

This is an opportunity to join a company that values professionalism, teamwork, accountability, and exceptional customer service.
You'll have the chance to make a visible impact across multiple areas of the business while working alongside a team that values collaboration, reliability, and doing great work for customers.

BENEFITS & COMPENSATION

Competitive salary of $70,000-$80,000 annually depending on your experience and skills
Full-time, onsite position in Westbrook, Maine
Paid holidays, plus the potential for an additional paid holiday week between Christmas and New Year's
Generous PTO program with up to 4 weeks based on tenure, with additional PTO consideration based on experience
SIMPLE IRA with company match
Health insurance contribution or qualifying coverage stipend
Company-provided cell phone and computer
Annual team bonus opportunity of up to $5,000 based on company performance
Collaborative team environment with the opportunity to make a meaningful impact across the business

READY TO APPLY?

This role is ideal for those experienced in office management, accounting, or business operations, who also excel at financial administration, bookkeeping, customer service, and operations coordination and are looking for a meaningful opportunity to contribute to the success and growth of a local business.

If you're an experienced Office Manager in Westbrook, Maine who enjoys financial management, operations coordination, customer service, and creating organization from complexity, we'd love to hear from you.

Apply through ProSearch today to start a confidential conversation about this exciting opportunity.

Salary Range Disclaimer
The salary range for this role reflects the minimum and maximum compensation for the role. Offers are typically made between the range minimum and the range midpoint. Actual compensation will be determined based on job-related skills, experience, and expertise, as evaluated during the interview process. Compensation may also vary based on where a role is performed.

Pay: $70,000.00 - $80,000.00 per year

Benefits:

Health savings account
Paid time off

Application Question(s):

How many years of experience do you have in office management, financial administration, bookkeeping, or business operations?

Experience:

Microsoft Office: 1 year (Required)
QuickBooks: 1 year (Required)

Ability to Commute:

Westbrook, ME 04098 (Required)

Work Location: In person

Quick Apply

Refine Your Search

records manager jobs in portland, me

Office Manager

Quality and Supply Chain Manager

Clinician

Territory Outside Sales- Apartment -Base Salary and Uncapped Commissions

Clinical Supervisor - Children's Behavioral Health Home and Wraparound Services

Business Development Manager

Field Superintendent

Tower Technician, Lead Tech, and Tower Foreman

Operations Manager

Medical Assistant/CNA

Beverage and Edibles Manufacturing Plant Manager

Medical Assistant - Pre Admission Testing

Area Service Manager

Sr. CX Manager

Assistant Manager

HVAC Test & Balance Technician (TAB)- New England

Children's BHH Care Coordinator/Case Manager

Diesel/Heavy Equipment Mechanic

Town Engineer-Experience Preferred

Business Office Manager

I want to receive the latest job alert for records manager in portland, me

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