Top 67 Administrative coordinator Jobs in Portland, Or

Administrative Office Coordinator
WOMENS HEALTHCARE ASSOCIATES LLC —Portland, OR
- $21.25 - $30.74 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid parental leave
- AD&D insurance
Quick Apply
5d
Administrative Coordinator
Finnmark Property Services —Clackamas, OR
- $23 - $27 an hour
- Full-time
- Spanish
- English
- Office
- Disability insurance
- Health insurance
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10h
Front Desk Coordinator/Administrative Assistant
Cedar Hills Dental Care —Portland, OR
- $25 - $30 an hour
- Part-time
- Dental office
- Customer service
- HIPAA
- Health insurance
- Paid time off
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11d
Administrative Coordinator (Home Care)
CH2 Consultants —Tualatin, OR
- $25 - $35 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Work from home
- Opportunities for advancement
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6d
Group Practice Coordinator/ Administrative Coordinator
Oregon Health & Science University —Portland, OR
- $30.34 - $41.02 an hour
- Full-time
- School experience
- Dental office
- Microsoft Excel
Propel PSU Operations Coordinator
Portland State University —Portland, OR
- $58,596 - $69,140 a year
- Weekends as needed
- Background check
- Mid-level
- Microsoft Office
- Health insurance
14d
Office Coordinator
Maxim Healthcare —Portland, OR
- $20 - $22 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
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Receptionist/ Registration Coordinator
Northwest ASC - Portland (12530) —Portland, OR
- Full-time
- Surgery
- High school diploma or GED
- Cleaning
- Health savings account
- AD&D insurance
Office Coordinator
Verstela —Clackamas, OR
- $20.81 - $24.05 an hour
- Monday to Friday
- Office
- In-person
- 1 year
- Wellness program
- Commuter assistance
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Marketing Coordinator
Marriott International, Inc —Portland, OR
- Full-time
- Customer service
- Word processing
- Hotel
11d
Copy of Administrative Coordinator
Seneca Financial Partners —Beaverton, OR
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
3d
Work Coordinator- Lockbox
U.S. Bank National Association —Gresham, OR
- $21.25 - $28.32 an hour
- Full-time
- Computer literacy
- Research
- Office
- Paid holidays
- Disability insurance
3d
Corporate Office Coordinator
Meritus Property Group —Portland, OR
- $22 - $24 an hour
- Full-time
- Microsoft Outlook
- Office
- Organizational skills
Quick Apply
Front Office Coordinator
Peter Corvallis Productions —Portland, OR
- Computer literacy
- Basic math
- Pass drug screening
Sales Coordinator
Marriott International, Inc —Portland, OR
- Full-time
- Customer service
- Word processing
- Hotel
Primary Care Administrative Coordinator
The Portland Clinic —Beaverton, OR
- $19.46 - $26.35 an hour
- Full-time
- Primary Care
- HIPAA
- Mid-level
- Health savings account
- AD&D insurance
Business Coordinator (PT/Temp)
Nexstar Broadcasting —Portland, OR
- Part-time
- Mid-level
- Office
- Analysis skills
13d
Administrative Coordinator
Morones Analytics —Portland, OR
- Microsoft Outlook
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Administrative Coordinator
Oregon Society of CPAs —Beaverton, OR
- $53,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
4d
Office Coordinator
The Christian and Missionary Alliance - U.S. Church Ministries —Portland, OR
- $20,000 a year
- Part-time
- Hybrid work
- Mid-level
- Organizational skills
- Communication skills

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administrative coordinator jobs near portland, or

Administrative Office Coordinator

WOMENS HEALTHCARE ASSOCIATES LLC -
Portland, OR

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Job Details

Full-time
$21.25 - $30.74 an hour
5 days ago

Benefits

Paid parental leave
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
Life insurance

Qualifications

High school diploma or GED

Full Job Description

At WHA, we're a team, passionate about humanizing healthcare. We're inspired by the diverse stories, strength and resilience of our patients and the unique choices they make in pursuing health for themselves and their families. We envision a world where every person has the opportunity to achieve their optimal health and we're here to support that journey with personalized, culturally competent care and knowledge.

We are looking for a friendly and compassionate person to provide essential administrative and operational support to ensure an organized and welcoming workplace environment. This role serves as a key point of contact for visitors, vendors, employees, and external partners while supporting office operations, facilities coordination, and day-to-day workplace logistics.

The ideal candidate is highly organized, detail-oriented, service-focused, and able to manage confidential correspondence and multiple priorities while creating a positive experience for employees, vendors, and visitors.

This is an onsite position located at WHA's Beveland headquarters.

*This is a 40 hr/wk position, Monday-Friday*

ESSENTIAL JOB DUTIES:

Front Office & Administrative Support
- Serve as a welcoming and professional first point of contact for employees, vendors, visitors, and guests.
- Greet and assist vendors, coordinate vendor access, and support general office needs.
- Answer general inquiries and provide administrative support to employees and departments.
- Maintain a professional, organized, and customer-focused front office environment.
Mail & Correspondence Management
- Organize and manage incoming and outgoing mail, including daily mail pickup, sorting, and processing.
- Assist in preparing and distributing outgoing correspondence.
- Process and manage returned mail, including tracking, updating records, and coordinating follow-up as needed.
- Ensure timely handling and routing of sensitive and confidential correspondence.
- Manage incoming WHA email and voicemail communications.
Office Operations & Facilities Coordination
- Support daily office operations to maintain a clean, organized, and functional workplace.
- Coordinate basic facilities management needs, including communicating service needs to departments, serving as a point of contact with vendors, and following up on facility issues.
- Maintain meeting rooms, break rooms, copy room and shared spaces to ensure they are clean, stocked, and ready for use.
- Monitor break room inventory and communicate supply needs to the Purchasing department.
Workplace Culture & Employee Experience
- Support office events, employee activities, and cultural initiatives that promote engagement and connection.
- Support new employee orientation including documentation management.
- Assist with planning, coordination, and logistics for meetings, celebrations, and organizational events.
- Contribute to creating a positive, inclusive, and welcoming workplace environment.

QUALIFICATIONS:

High school diploma or equivalent required; additional administrative experience and/or training preferred.
Minimum 1 year of previous experience in administrative support, front office, customer service, or office coordination strongly preferred.

WHA is 2023's #1 Largest Women-Owned Business in Oregon and Clark and Skamania Counties from the Washington-Portland Business Journal.

Benefits: Medical/Vision, Dental/Orthodontia, 401(k), Employer Paid Long Term Disability Insurance, Employer Paid Life & Accidental Death & Dismemberment Insurance, Employer Paid Maternity Leave, Voluntary Short Term Disability Insurance, Voluntary Life Insurance, Voluntary Long Term Care, Flexible Spending Medical, Dependent Care, & Transportation Accounts, Paid Time Off & Holidays, Life Balance, Employee Assistance Program, Childbirth Education Classes & Breastfeeding Support

Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience to ensure your offer is reflective of all directly related and equivalent experience. Please be specific with dates of positions, skills, and educational experiences related to the job you are applying for within your application materials.

Women's Healthcare Associates, LLC is an equal opportunity employer.

Oregon employers are required by a number of state and federal agencies to display a variety of workplace notices and posters, including:

Federal Family and Medical Leave Act: https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf
Oregon Family Leave Act: www.oregon.gov/boli/TA/docs/oflaposter2016englishlarge.pd

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Refine Your Search

administrative coordinator jobs in portland, or

Administrative Office Coordinator

Administrative Coordinator

Front Desk Coordinator/Administrative Assistant

Administrative Coordinator (Home Care)

Group Practice Coordinator/ Administrative Coordinator

Propel PSU Operations Coordinator

Office Coordinator

Receptionist/ Registration Coordinator

Office Coordinator

Marketing Coordinator

Copy of Administrative Coordinator

Work Coordinator- Lockbox

Corporate Office Coordinator

Front Office Coordinator

Sales Coordinator

Primary Care Administrative Coordinator

Business Coordinator (PT/Temp)

Administrative Coordinator

Administrative Coordinator

Office Coordinator

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