Top 118 Senior office coordinator Jobs in Portland, Or

Payroll Coordinator
Amaterra Wines —Portland, OR
- Overtime
- Hospitality
- Mid-level
- Microsoft Office
Quick Apply
11h
Memory Care Coordinator ~ Beaverton
MorningStar Senior Management LLC —Beaverton, OR
- $73,500 a year
- Part-time
- English
- Mid-level
- First Aid Certification
- Health savings account
- Dental insurance
Quick Apply
8d
Residential Care Coordinator (RCC)
Rivera Mansions LLC —Portland, OR
- $22.50 - $27.50 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- AD&D insurance
- Disability insurance
Quick Apply
Elementary Secretary (10028)
Evergreen Public Schools —Vancouver, WA
- $31.84 - $38.20 an hour
- 8 hour shift
- Bilingual
- CPR Certification
- Writing skills
- Health savings account
- AD&D insurance
5d
Office Coordinator
REAP INC —Portland, OR
- $20.63 - $23.94 an hour
- Full-time
- Google Workspace
- Research
- Office
14d
Executive Assistant
Wyld —Clackamas, OR
- $70,000 - $90,000 a year
- Full-time
- Background check
- Google Workspace
- ServSafe
- Paid holidays
- Health insurance
Quick Apply
Secondary Registrar Secretary (10038)
Evergreen Public Schools —Vancouver, WA
- $31.84 - $38.20 an hour
- 8 hour shift
- High school
- Writing skills
- Basic math
- Health savings account
- AD&D insurance
22h
Training Coordinator Sr.
Medline Industries —Gresham, OR
- $23.25 - $33.75 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- 401(k)
Business Coordinator (PT/Temp)
Nexstar Broadcasting —Portland, OR
- Part-time
- Mid-level
- Office
- Analysis skills
Technology and Media Specialist (10039)
Evergreen Public Schools —Vancouver, WA
- $25.89 - $32.79 an hour
- Part-time
- Classroom
- Computer literacy
- Mid-level
- Health savings account
- AD&D insurance
22h
Sr. Patient Care Coordinator (Outpatient)-Portland-OR-15489-Pay Negotiable
Talented Medical Solutions —Portland, OR
- $29 - $31 an hour
- Contract
- Mid-level
- Outpatient experience
- High school diploma or GED
Quick Apply
11h
Registered Nurse (School Nurse)
Multnomah ESD —Portland, OR
- $53,532 - $112,843 a year
- 8 hour shift
- School experience
- Spanish
- CPR Certification
- Paid holidays
- Health insurance
Procurement Analyst (Purchase Card Coordinator)
US Bonneville Power Administration —Vancouver, WA
- $114,684 - $149,091 a year
- Part-time
- Background check
- Pass drug screening
- Mid-level
- Opportunities for advancement
3d
Therapydia Gresham - Front Office Coordinator (Part Time)
Alliance Physical Therapy Partners —Gresham, OR
- $19 - $21 an hour
- Part-time
- Microsoft Outlook
- Computer literacy
- HIPAA
Quick Apply
5d
Project Digital Delivery Coordinator (41251)
Jacobs —Portland, OR
- $66,300 - $91,100 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Recruiting Coordinator
Stoel Rives LLP —Portland, OR
- $56,000 - $98,000 a year
- Overtime
- Customer service
- Mid-level
- Administrative experience
- Health savings account
- AD&D insurance
Risk Adjustment Campaign Associate (Risk Adjustment Coordinator)
Cambia Health Solutions —Portland, OR
- $59,000 - $97,000 a year
- Full-time
- Hybrid work
- Background check
- Writing skills
- Mid-level
- Health savings account
- Paid holidays
Paid Media Coordinator (PORTLAND)
Sparkloft Media —Portland, OR
- Full-time
- Hybrid work
- Office
- 1 year
- Leadership
Quick Apply
6d
Lead Re-Engagement Youth Program Coordinator - YP008
Native American Rehabilitation Assoc. of the NW —Portland, OR
- $26.50 - $31.50 an hour
- Full-time
- School experience
- Pass drug screening
- Residential
- AD&D insurance
- Paid holidays
5d
Medication Administration Assistant (10034)
Evergreen Public Schools —Vancouver, WA
- $25.95 - $32.95 an hour
- Part-time
- Bilingual
- CPR Certification
- Writing skills
- Health savings account
- AD&D insurance
4d

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senior office coordinator jobs near portland, or

Payroll Coordinator

Amaterra Wines
Portland, OR

Quick Apply

Job Details

Full-time
11 hours ago

Qualifications

Filing
ADP
High school diploma or GED
Organizational skills
Time & attendance systems

Full Job Description

Job Overview:

The Payroll Coordinator is responsible for accurate and timely payroll processing across three operating locations: Amaterra Winery in Portland, Amaterra Kitchen and Social Club in Bend, and RiverPlace Hotel in Portland. The associate population includes hourly, tipped, and salaried team members across winery production, tasting room, restaurant, events, retail, and lodging operations, with significant seasonal variation during harvest and peak event periods. The role owns payroll reconciliation to the general ledger, labor cost reporting by department and location, and payroll recordkeeping and compliance, and provides administrative support to the Senior Accountant on winery tax filings and license renewals. Ad-hoc projects will be assigned as required.

Qualifications:

· Working knowledge of payroll processing, including tipped wages, service charges, commissions, overtime, and shift differentials

· Understanding of federal and state wage and hour regulations, garnishments, and payroll tax filings

· Experience processing payroll for a high-turnover hourly and seasonal workforce

· Ability to reconcile payroll to the general ledger and prepare supporting schedules

· Ability to manage recurring filing and payment deadlines with no missed dates

· Exceptional accuracy, recordkeeping discipline, and attention to detail

· Absolute discretion in handling confidential payroll and associate information

· Able to work autonomously and manage competing deadlines

· Able to work in a team environment and have excellent inter-personal skills

· Ability to effectively communicate with departmental managers, associates, and outside partners

· Excellent organizational skills

Essential Duties & Responsibilities:

Payroll Processing

· Process payroll on the established cycle for hourly, tipped, and salaried associates across all three locations

· Review and reconcile timekeeping records, tips, gratuities, service charges, and overtime with department managers

· Calculate, verify, and process commissions, including wine club, tasting room, events, and reconcile to supporting sales reports

· Process new hires, terminations, pay changes, garnishments, and benefit deductions

· Audit payroll registers prior to transmission and resolve exceptions with managers

· Coordinate seasonal and event staffing payroll, including high-volume onboarding during harvest and peak event periods

· Serve as the first point of contact for associate payroll questions

Payroll Accounting & Compliance

· Reconcile payroll to the general ledger and prepare payroll accruals, PTO liability, and supporting schedules for month-end close

· Verify payroll tax deposits and quarterly and annual filings, including W-2 processing, in coordination with the payroll provider

· Prepare labor cost reporting by department and location in support of management review

· Maintain payroll records in compliance with federal and state retention requirements

· Support wage and hour compliance, including meal and rest period tracking and required pay notices

Compliance Support

· Provide administrative support to the Senior Accountant on winery tax filings and license renewals

· Assist with tracking filing and renewal due dates, and flag upcoming deadlines to the Senior Accountant

· Assist with documentation gathering, signature routing, and submission tracking for license applications and renewals

Additional Duties & Responsibilities:

· Attend meetings as requested

· Support internal and external audits and regulatory inquiries with payroll documentation

· Partner with People Services on onboarding, benefits enrollment, and associate data accuracy

· Identify and recommend process improvements and automation opportunities within the payroll workflow

· Assist with month-end closing and other related responsibilities as assigned

· Perform special projects and other related responsibilities as assigned.

Experience & Education:

· Two or more years of payroll processing experience, preferably in hospitality, restaurant, winery, or multi-location environments

· High school diploma required; associate or bachelor degree, or equivalent work experience, preferred

· Experience with payroll and timekeeping systems (ADP, Paylocity, UKG, Toast, or similar)

· Exposure to alcohol beverage licensing or regulatory filings a plus but not essential to the role

· Proficient systems knowledge of MS Office, with strong Excel skills

Work Location: In person

Quick Apply

Refine Your Search

senior office coordinator jobs in portland, or

Payroll Coordinator

Memory Care Coordinator ~ Beaverton

Residential Care Coordinator (RCC)

Elementary Secretary (10028)

Office Coordinator

Executive Assistant

Secondary Registrar Secretary (10038)

Training Coordinator Sr.

Business Coordinator (PT/Temp)

Technology and Media Specialist (10039)

Sr. Patient Care Coordinator (Outpatient)-Portland-OR-15489-Pay Negotiable

Registered Nurse (School Nurse)

Procurement Analyst (Purchase Card Coordinator)

Therapydia Gresham - Front Office Coordinator (Part Time)

Project Digital Delivery Coordinator (41251)

Recruiting Coordinator

Risk Adjustment Campaign Associate (Risk Adjustment Coordinator)

Paid Media Coordinator (PORTLAND)

Lead Re-Engagement Youth Program Coordinator - YP008

Medication Administration Assistant (10034)

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