Top 409 Assistant facilities manager Jobs in Portland Ct

Administrative Assistant (Hybrid)
State of Connecticut - Department of Mental Health & Addiction Services —Hartford, CT
- $67,007 - $86,709 a year
- Weekends as needed
- Hybrid work
- Microsoft Outlook
- Addiction Medicine
- Writing skills
4d
Water and Sewer Authority Assistant Superintendent
Town of Watertown, CT —Oakville, CT
- $103,000 a year
- Full-time
- Background check
- Microsoft Excel
- CAD
- Health insurance
- Dental insurance
Clinical Trial Research Assistant
Central Connecticut Dermatology —Cromwell, CT
- Full-time
- Microsoft Excel
- Computer literacy
- Outpatient experience
- Health insurance
- Dental insurance
Quick Apply
Physical Therapist (PT)
Powerback Rehabilitation —Durham, CT
- $40 - $45 an hour
- Part-time
- Physical & Rehabilitation Medicine
- Entry level
- Relocation assistance
- Health insurance
5d
Assistant Nurse Manager - RN Neuroscience
Trinity Health Of New England —Hartford, CT
- Full-time
- Nursing
- RN License
- Bachelor of Science
Quick Apply
Assistant Nurse Manager – Emergency Room
Trinity Health Of New England —Hartford, CT
- $91,624 - $146,640 a year
- Full-time
- CPR Certification
- Nursing
- RN License
Quick Apply
Assistant Nurse Manager (ANM) – Saint Francis Hospital (Multiple Openings)
Trinity Health Of New England —Hartford, CT
- Full-time
- Nursing
- RN License
- BLS Certification
Quick Apply
Wendy's Assistant General Manager - Bristol, CT
CKA Management LLC —Bristol, CT
- $21 - $24 an hour
- Full-time
- Writing skills
- English
- Mid-level
- Paid training
- Health insurance
Quick Apply
3d
Assistant Nurse Manager (ANM) – Saint Mary's Hospital (Multiple Openings)
Trinity Health Of New England —Waterbury, CT
- Full-time
- Nursing
- RN License
- BLS Certification
Quick Apply
Group Home Manager (FEMALE) - adults w/ developmental disabilities
SARAH-Tuxis —East Haven, CT
- $50,000 - $56,000 a year
- Weekends as needed
- CPR Certification
- Caregiving
- Adults
- Health insurance
- 401(k)
Quick Apply
Assistant Nurse Manager - Emergency Department
Manchester Hospital Inc. —Manchester, CT
- Weekends as needed
- Nursing
- RN License
- Mid-level
Quick Apply
Emergency Department Tech- Emergency Room General
Manchester Memorial Hospital —Vernon, CT
- Per diem
- Computer literacy
- BLS Certification
- English
Quick Apply
5d
Assistant Store Manager
The Vitamin Shoppe —North Haven, CT
- Weekends as needed
- Maintenance
- Mid-level
- 3 years
- Wellness program
- Commuter assistance
3d
Wendy's Assistant General Manager - Wolcott St. Waterbury, CT
CKA Management LLC —Waterbury, CT
- $21 - $24 an hour
- Full-time
- Writing skills
- English
- Mid-level
- Paid training
- Health insurance
Quick Apply
3d
Nurse Practitioner
Oak Street Health —Waterbury, CT
- $95,738 - $206,206 a year
- Full-time
- Nursing
- Primary Care
- Adults
- Health insurance
- Dental insurance
Nurse Assistant - Med/Surg MMH 3 North
Manchester Memorial Hospital —Manchester, CT
- Part-time
- Acute care
- Hospital
- Computer literacy
Quick Apply
Restaurant Assistant General Manager
Pizza Hut —Branford, CT
- $50,000 - $54,000 a year
- Weekends as needed
- Restaurant management
- Mid-level
- High school diploma or GED
- Paid training
- Paid holidays
Quick Apply
6d
Nurse Practitioner, Advanced Practice Provider
Oak Street Health —New Haven, CT
- $95,738 - $206,206 a year
- Full-time
- Bilingual
- Nursing
- Primary Care
- Employee stock purchase plan
- Health insurance
Assistant Nurse Manager – Intermediate Care Unit
Trinity Health Of New England —Waterbury, CT
- Full-time
- Acute care
- CPR Certification
- Nursing
Quick Apply
9d
Assistant Maintenance Manager
US AMR-Jones Lang LaSalle Americas, Inc. —North Haven, CT
- $97,500 - $120,375 a year
- Online Application
- Background check
- Ability to walk for extended periods
- Mid-level
- Paid parental leave
- Paid holidays
Quick Apply

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Administrative Assistant (Hybrid)

State of Connecticut - Department of Mental Health & Addiction Services -
Hartford, CT

Apply Now

Job Details

Full-time
$67,007 - $86,709 a year
4 days ago

Qualifications

Office management

Full Job Description

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), Commissioner's Office is seeking an Administrative Assistant (PCN 23712) to join our team. This position will provide administrative support within our Executive Office in Hartford. Find out more information on this great opportunity below!

POSITION HIGHLIGHTS:

Work Schedule: Monday - Friday
Work Hours: Full-time, 40 hours per week
Work Shift: First shift, 8:00 a.m. - 4:30 p.m.
Location: 410 Capitol Ave, Hartford, CT
Travel: Occasional in-state travel may be required.

This is a hybrid role with 4 days in-office required during the working test period. Increase telework flexibility may be available after, in accordance with State guidelines.

WHAT WE CAN OFFER YOU:

Visit our new State Employee Benefits Overview page!
Professional growth and development opportunities.
A healthy work/life balance to all employees.

WHAT YOU'LL BE DOING:

Provide high‑level administrative support to Senior Leaders in the Commissioner's Office.
Track emergency orders and maintain accurate, up‑to‑date documentation for agency leadership.
Maintain and update information systems used for funding application reviews, contract oversight, on‑site visits, and quality management activities.
Collect, organize, and distribute critical incident reports from nonprofit providers.
Take notes at high‑level public meetings and synthesize key information for internal use.
Manage calendars for senior leadership, including scheduling meetings, coordinating logistics, and making reservations.
Coordinate travel arrangements and prepare related documentation.
During emergency activations, support response activities, which may require occasional evening or weekend work.

MORE ABOUT THE AGENCY AND FACILITIES:

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

Start with us! Stay with us! Grow with us!

Please note:

A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.
All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.

Selection Plan

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process.

BEFORE YOU APPLY:

Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.
Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [email protected].
Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly.
For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”
Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

This employer may participate in E‑Verify and will provide the federal government with your Form I‑9 information to confirm work authorization.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Joseph K. Fried at [email protected].

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.

EXAMPLES OF DUTIES

Performs the most complex office administrative duties as described in the following areas:

TYPING:
- Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
- Proofreads for content;
- Edits using knowledge of grammar, punctuation and spelling.
FILING:
- Designs office filing systems;
- Organizes and maintains files (including confidential files);
- Maintains, updates and reviews references materials and manuals.
CORRESPONDENCE:
- Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.
REPORT WRITING:
- Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;
- Analyzes information and may make recommendations.
INTERPERSONAL:
- Acts for manager by interpreting established policies and procedures, etc.;
- Troubleshoots by relieving manager of as much administrative detail as possible;
- Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).
PROCESSING:
- Screens letters, memos, reports and other materials to determine action required;
- May make recommendations to supervisor.
SECRETARY:
- Arranges and coordinates meetings (including space and equipment);
- Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);
- Writes minutes of meetings, lectures, conferences, etc. from rough draft;
- Takes notes and/or meeting minutes;
- Prepares expense accounts;
- Makes travel arrangements.
OFFICE MANAGEMENT:
- Authorizes purchases and payments (within prescribed limits of authority);
- Develops input and prepares documentation for office and/or department budget;
- Coordinates budget control and monitoring;
- Develops office and/or department procedural manuals;
- Assists in interviewing and hiring office support staff;
- Trains office support staff;
- May supervise office support staff.
Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of
- office administration and management;
- department and/or unit policies and procedures;
- proper grammar, punctuation and spelling;
- business communications;
Knowledge of business math;
Considerable
- interpersonal skills;
- oral and written communication skills;
Ability to
- operate office equipment which includes computers, tablets, and other electronic equipment;
- operate office suite software;
- take notes (shorthand, speedwriting or other method acceptable to manager).

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience above the routine clerk level in office support or secretarial work.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

Experience providing direct administrative support to Chief-suite (C-suite) executives, including preparing confidential correspondence and serving as a liaison between executives and internal and external stakeholders
Experience coordinating comprehensive travel and logistics for executives, including multi-location site visits and industry conferences
Experience managing multiple dynamic calendars, prioritizing meetings, and resolving scheduling conflicts in real time
Experience using advanced features of Microsoft applications, including creating pivot tables in Excel, designing polished presentations in PowerPoint, utilizing Outlook’s meeting and scheduling tools, and using cross-platform collaboration tools such as Teams and SharePoint

Apply Now

Refine Your Search

assistant facilities manager jobs in portland ct

Administrative Assistant (Hybrid)

Water and Sewer Authority Assistant Superintendent

Clinical Trial Research Assistant

Physical Therapist (PT)

Assistant Nurse Manager - RN Neuroscience

Assistant Nurse Manager – Emergency Room

Assistant Nurse Manager (ANM) – Saint Francis Hospital (Multiple Openings)

Wendy's Assistant General Manager - Bristol, CT

Assistant Nurse Manager (ANM) – Saint Mary's Hospital (Multiple Openings)

Group Home Manager (FEMALE) - adults w/ developmental disabilities

Assistant Nurse Manager - Emergency Department

Emergency Department Tech- Emergency Room General

Assistant Store Manager

Wendy's Assistant General Manager - Wolcott St. Waterbury, CT

Nurse Practitioner

Nurse Assistant - Med/Surg MMH 3 North

Restaurant Assistant General Manager

Nurse Practitioner, Advanced Practice Provider

Assistant Nurse Manager – Intermediate Care Unit

Assistant Maintenance Manager

I want to receive the latest job alert for assistant facilities manager in portland ct

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Selection Plan

PURPOSE OF JOB CLASS (NATURE OF WORK)

EXAMPLES OF DUTIES

KNOWLEDGE, SKILL AND ABILITY

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

PREFERRED QUALIFICATIONS

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