Top 26 Administrative coordinator Jobs in Portland Me

Administrative Coordinator, College of Dental Medicine
University of New England —Portland, ME
- $20.82 an hour
- Online Application
- School experience
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
8d
Temp to Hire Administrative Coordinator
ProSearch —Portland, ME
- $24 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Dental insurance
- Paid time off
Quick Apply
7d
Executive Administrative Coordinator
Maine Wing Management LLC —Portland, ME
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Administrative Coordinator
Better Homes & Gardens Real Estate, The Masiello Group —South Portland, ME
- $23 - $27 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Front Desk Coordinator
Windham Dentistry —Windham, ME
- $22 - $25 an hour
- Full-time
- Dental office
- Computer skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
Senior Administrative Coordinator, SMEP and GMSC
University of New England —Biddeford, ME
- $46,500 a year
- Online Application
- School experience
- Office
- University
- Health insurance
- Dental insurance
7d
HR Administrative Coordinator
PREBLE STREET —Portland, ME
- $26.45 an hour
- Email
- Background check
- Sales
- Mid-level
- 403(b) matching
- Paid holidays
Quick Apply
Business Coordinator
Forest Stewards Guild —Portland, ME
- $27.50 - $30.00 an hour
- Weekends as needed
- Clean driving record
- Mid-level
- Microsoft Office
- AD&D insurance
- Disability insurance
Quick Apply
Administrative Assistant/Referral Coordinator
Spurwink Services —South Portland, ME
- $19.00 - $22.50 an hour
- Full-time
- Microsoft Excel
- Office
- High school diploma or GED
- Paid training
- Disability insurance
Quick Apply
Quality Assurance Coordinator
BerryDunn —Portland, ME
- $68,000 - $72,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- 5 years
14d
Guest Coordinator
Ulta Beauty, Inc. —South Portland, ME
- $15.10 - $20.00 an hour
- Part-time
- High school diploma or GED
- Fair chance
- Computer skills
- Dental insurance
- Paid time off
Program Coordinator - MaineHealth Institute for Research
MaineHealth —Scarborough, ME
- Email
- Computer literacy
- Office
- Microsoft Office
- Paid parental leave
- Parental leave
8d
STUDENT LIFE OFFICE COORDINATOR
Southern Maine Community College —South Portland, ME
- $21.45 - $25.22 an hour
- Mid-level
- Residential
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Department Coordinator II
Bowdoin College —Brunswick, ME
- $26.85 - $28.00 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
13d
Planning & Codes Coordinator
Maine Association of Planners —Topsham, ME
- From $26.49 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- Paid holidays
- Disability insurance
10d
Sales Coordinator
AC Hotel Portland Downtown/Waterfront —Portland, ME
- $21 - $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
8d
Area Sales Coordinator
Crestline Hotels & Resorts —Portland, ME
- $21 - $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
7d
Spain Visa Coordinator - Temporary
CIEE Inc —South Portland, ME
- Temporary
- Office
- Administrative experience
- Communication skills
Quick Apply
14d

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Administrative Coordinator, College of Dental Medicine

University of New England -
Portland, ME

Apply Now

Job Details

Full-time
$20.82 an hour
8 days ago

Benefits

Health insurance
Dental insurance
Vision insurance
Retirement plan

Qualifications

Technical Proficiency

Full Job Description

Administrative Coordinator, College of Dental Medicine

Position Type
Professional Staff

Faculty Track

Employment Status
Full Time

Months
12

Campus
Portland, ME

Description
Be a part of our mission of preparing dentists that are committed to serving the underserved communities in northern New England and beyond. The University of New England College of Dental Medicine (UNE CDM) is seeking a motivated individual with strong communication, organizational, and record-keeping skills to join our team as an Administrative Coordinator. This is a full-time (40 hours per week) position with an anticipated pay rate of $20.82 an hour.

Benefits Overview

Multiple health and dental plan options, plus vision coverage.
Up to 8% retirement plan match.
Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
Educational benefits:
- UNE tuition waiver for employees, spouses, and domestic partners.
- UNE tuition waiver for dependents of employees with 1 year of full-time service.
  - 50% tuition reduction if less than 1 year of full-time service.

For more information about our outstanding benefits, please visit: UNE Benefits Overview.

Responsibilities
Under the direction of the Senior Assistant to the Dean of the College of Dental Medicine, the Administrative Coordinator carries out assigned daily administrative duties in support of a variety of programmatic, academic, clinical, and administrative functions that advance the College's academic mission. Responsibilities include, but are not limited to:

Serve as the primary point of contact in the Dean's Office reception area by greeting visitors, answering phones, screening calls, responding to questions, taking messages, monitoring emails, and referring individuals to other personnel or offices as appropriate.
Oversee and carry out various day-to-day departmental administrative functions.
Coordinate and complete various tasks for the Dean, senior administration, faculty, and staff, including scheduling, meeting coordination, work order submissions, travel coordination and reconciliation, and faculty and professional staff reimbursements.
Organize and maintain departmental files and records, frequently involving cross-filing and cross-reference systems.
Maintain logs and other manual and electronic recordkeeping systems related to assigned functions.
Serve as a liaison with students, faculty, staff, patients, and other department or University constituents, as needed, by explaining policies and procedures, answering questions, coordinating services or assistance, and handling special requests or problems, routing to senior staff as appropriate.
Assist with the signature approval process and routing of administrative and financial documents.
Compile information from manual and computerized records and files for regular and special reports and in response to specific requests from the supervisor or other staff members.
Set up meetings as requested, including scheduling participants, reserving rooms, coordinating room setups, placing catering orders, sending electronic appointments, and tracking responses.
Provide support for and/or participate in CDM committees as necessary, including preparing reports and letters, taking minutes, and tracking actions and recommendations.
Assist in planning annual events, lectures, and other special events.
Oversee office supplies and inventory.
Assist with employee onboarding and orientation.
Serve as a proctor for students approved for testing accommodations.
Perform other specialized or technical administrative tasks related to the department's primary functions.
Train cross-functionally to support other CDM staff with job duties during temporary periods of increased workload or when staff are on leave.
Perform other related duties as assigned.

Qualifications

Associate's degree plus 2-3 years of relevant clerical and administrative support experience, or an equivalent combination of education and experience from which comparable knowledge and skills are acquired.
Broad base of general and specialized clerical and administrative skills, including typing/word processing, filing, phone and office reception, electronic communications, and customer service.
Excellent administrative and organizational skills, including experience organizing and maintaining moderately complex filing and records systems.
Previous experience with computerized information systems required.
Strong computer skills, including proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and Google Suite.
Familiarity with standard office equipment and software.
Strong multitasking, time-management, and prioritization skills to effectively manage office workflows.
Self-motivated with strong attention to detail.
Excellent data entry skills.
Ability to handle confidential information with discretion.
Excellent reading, spelling, grammar, general writing, and math skills.
Ability to interact effectively with a wide variety of University personnel, students, patients, and outside individuals or organizations.
Prior higher education or dental practice experience is a plus.

EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

Posting Number
2022PS0881P

Close Date

Open Until Filled
Yes

To apply, visit https://une.peopleadmin.com/postings/25477

jeid-87414d884d2e4f4ab5729be5c62a6a67

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Refine Your Search

administrative coordinator jobs in portland me

Administrative Coordinator, College of Dental Medicine

Temp to Hire Administrative Coordinator

Executive Administrative Coordinator

Administrative Coordinator

Front Desk Coordinator

Senior Administrative Coordinator, SMEP and GMSC

HR Administrative Coordinator

Business Coordinator

Administrative Assistant/Referral Coordinator

Quality Assurance Coordinator

Guest Coordinator

Program Coordinator - MaineHealth Institute for Research

STUDENT LIFE OFFICE COORDINATOR

Department Coordinator II

Planning & Codes Coordinator

Sales Coordinator

Area Sales Coordinator

Spain Visa Coordinator - Temporary

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