Top 14 Conference coordinator Jobs in Portland Me

Executive Assistant | Information Technology | Full-Time | South Portland, ME
InterMed, P.A. —South Portland, ME
- $29.62 - $42.95 an hour
- Full-time
- Microsoft Word
- 5 years
- Medical office experience
Quick Apply
7d
Research Coordinator II - MaineHealth Institute for Research
MaineHealth —Scarborough, ME
- $66,123.20 - $89,481.60 a year
- Email
- Writing skills
- Mid-level
- Office
- Paid parental leave
- Parental leave
Receptionist & Administrative Coordinator
Landry/French —Scarborough, ME
- $22 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
8d
People and Culture Coordinator
Kennebunkport Resort Collection —Kennebunk, ME
- Weekends as needed
- Background check
- Microsoft Outlook
- Inventory management
- Paid parental leave
- AD&D insurance
Quick Apply
Shared Living Coordinator
3Rivers —Westbrook, ME
- $24 - $25 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
Quick Apply
District Registrar / Student Services Administrative Assistant
Regional School Unit 23 - Old Orchard Beach, ME —Old Orchard Beach, ME
- Online Application
- Bilingual
- School experience
- Google Workspace
Recovery Support Coordinator
Groups Recover Together, Inc. —Brunswick, ME
- $45,300 a year
- Full-time
- Background check
- Google Workspace
- Mid-level
- Health insurance
Patient Service Coordinator, Home Health
Centerwell —Portland, ME
- $40,000 - $52,300 a year
- Full-time
- Mid-level
- Office
- Home Health
- Paid parental leave
- Paid holidays
Adjunct Clinical Nursing Instructor
University of New England —Portland, ME
- Part-time
- Nursing
- RN License
- BLS Certification
Ed Tech III - Pre-K - Lyman Elementary School
Regional School Unit 57 —Waterboro, ME
- Full-time
- School experience
- Classroom
- Experience working with individuals with disabilities
Ed Tech III - TItle I - Shapleigh Memorial School
Regional School Unit 57 —Waterboro, ME
- Full-time
- School experience
- Classroom
- Experience working with individuals with disabilities
3d
Clinic Oncology Nurse Navigator - Kennebunk
New England Cancer Specialists —Kennebunk, ME
- Weekends as needed
- Private practice
- Nursing
- RN License
- Paid holidays
- Disability insurance
Quick Apply

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Research Coordinator II - MaineHealth Institute for Research
MaineHealth —Scarborough, ME
Notice Regarding Maine Employer Surveillance Statute: Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that…
$66,123.20 - $89,481.60 a year

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Executive Assistant | Information Technology | Full-Time | South Portland, ME

InterMed, P.A. -
South Portland, ME

Quick Apply

Job Details

Full-time
$29.62 - $42.95 an hour
7 days ago

Qualifications

Executive administrative support
High school diploma or GED

Full Job Description

SUMMARY: The Executive Assistant serves as a key member of the Administrative team to facilitate achieving organizational goals. Working under the general supervision of Chief Strategy & Technology Officer, key areas of focus will be communication, preparing written materials, organizing and synthesizing information, and calendar management.

CORE RESPONSIBILITIES:

The primary focus of this position will be to perform administrative duties for the Chief Strategy & Technology Officer including preparation of documents, spreadsheets, correspondence, presentations and reports, and daily calendar management
Performs scheduling function for various meetings, including maintaining calendar, inviting/confirming attendees for meetings, booking conference rooms, and ordering food when necessary
Maintains electronic filing system to allow for organized retention of and reference to important corporate records, documents and information
Responsible for drafting minutes, finalizing documents, distributing information and facilitating meeting preparation, in a manner that evidences attention to detail and professionalism
Anticipates team needs and proactively develops processes to track many simultaneous priorities
Collects and codes receipts and invoices for the Strategy & Technology leadership team
Maintains inventory of office supplies and associated administrative Suite/kitchen supplies
Collaborates effectively with other Executive Assistants to ensure that Executive Management members have what they need at any of our locations
Collaborates with the Chief Strategy & Technology Officer to compile various operational, quantitative and qualitative data points into analyses that can be presented to various audiences
Acts as the liaison with the Strategy & Technology Leadership Team to facilitate the coordination of all logistics associated with operational projects across the organization
Coordinates all aspects of monthly Committee meetings (which may occur before or after hours), including, but not limited to; research and data gathering in support of meeting topics, organizing the presentation packet and reference materials, room/meal set-up, completing meeting minutes, and executing/tracking action items, and other associated duties as assigned
Proactively anticipate needs and meet them
Problem solve to find solutions to barriers that may impede progress
Works collaboratively with the executive and management teams, clinical coordinators and providers to ensure effective communication and working relationships
Independently scope, implement, and track progress on projects without having to consistently be prodded/asked
Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies.
Perform other duties to support the mission, vision and values of InterMed.

MISSION AND VALUES:

Follows InterMed’s mission to provide patient-centered primary care, putting the patient first to deliver high quality, high value care.
Provide the highest quality care to our patients with a level of service that exceeds their expectations.
Maintain a positive attitude and always treat our patients and each other with dignity and respect.
Insist on honesty and integrity from each other and our business partners.
Make teamwork a core component of our relationships between physicians, staff, and patients.
Embrace change to better serve our patients.
Use business practices that feature individual accountability and group responsibility to ensure delivery of high value healthcare.
Have fun as we carry out our mission to serve.

KNOWLEDGE, SKILLS, AND ABILITIES:

Education:
- High School Diploma or equivalent required
- Associate’s Degree preferred
Experience:
- 5+ years of Executive Administrative Assistant experience required
- Previous work experience in a medical setting preferred
- Proven record of establishing credibility with stakeholders at all levels both inside and outside of the organization
- Demonstrated ability to communicate and work effectively with all levels of employees
- Strong computer skills; Microsoft Word, Excel, Access and PowerPoint
- Excellent communication skills: listening, oral and written

The estimated compensation range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications, and other job-related reasons. Certain positions may be eligible for incentive compensation plans above and beyond base compensation.

Education

Required

High School or better

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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conference coordinator jobs in portland me

Executive Assistant | Information Technology | Full-Time | South Portland, ME

Research Coordinator II - MaineHealth Institute for Research

Receptionist & Administrative Coordinator

People and Culture Coordinator

Shared Living Coordinator

District Registrar / Student Services Administrative Assistant

Recovery Support Coordinator

Patient Service Coordinator, Home Health

Adjunct Clinical Nursing Instructor

Ed Tech III - Pre-K - Lyman Elementary School

Ed Tech III - TItle I - Shapleigh Memorial School

Clinic Oncology Nurse Navigator - Kennebunk

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