Top 5 Front desk coordinator Jobs in Portland Me

Receptionist & Administrative Coordinator
Landry French Construction Co —Scarborough, ME
- $18.50 - $28.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
Quick Apply
4d
Patient Care Coordinator/Receptionist
Brighton Eye Care —Falmouth, ME
- Full-time
- Private practice
- In-person
- Entry level
- Disability insurance
- Health insurance
Quick Apply
10d
Health Unit Coordinator Family Medicine
InterMed, P.A. —Portland, ME
- $21.40 - $28.30 an hour
- Call employer
- High school diploma or GED
- Ob/Gyn
- Outpatient
Quick Apply
Patient Access Coordinator - Physical Therapy
Orthopaedic Associates of Maine —Portland, ME
- $20 - $25 an hour
- High school diploma or GED
- Clinic
- Communication skills
Quick Apply
Medical Office Receptionist
LifeStance Health —Portland, ME
- From $21 an hour
- Full-time
- HIPAA
- High school diploma or GED
- In-person
- Paid parental leave
- AD&D insurance
Quick Apply
8d

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Administrative Assistant
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Wellness Representative - Weekends
Restore Hyper Wellness —South Portland, ME
Maintain a safe, clean and secure environment for all guests and employees. Greet clients and assist them with Restore's wellness services.
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Front Desk/ Office Coordinator (+ Leadership Growth Opportunity)
Pure Health Aesthetics & Wellness —Lewis Center, OH
Answering incoming calls and scheduling appointments. Maintaining an organized and welcoming reception area. Collecting payments and processing transactions.
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Front Desk Receptionist / Patient Experience Coordinator
Atlas Rising —Westerville, OH
Previous front desk, receptionist, customer service, sales support, or administrative experience preferred. Maintain a calm, clean, professional, and welcoming…
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Receptionist & Administrative Coordinator

Landry French Construction Co
Scarborough, ME

Quick Apply

Job Details

Full-time
$18.50 - $28.00 an hour
4 days ago

Qualifications

Computer operation
Copy machines
High school diploma or GED
Typing

Full Job Description

Position Summary

The Receptionist & Administrative Coordinator is a key member of the team, serving as the first point of contact for visitors, callers, and employees while ensuring the efficient day-to-day operation of the office. This role combines front desk reception with administrative and office coordination responsibilities, including managing office supplies, coordinating travel arrangements, supporting internal operations, and maintaining a professional, organized, and welcoming workplace environment. The ideal candidate is highly organized, customer service-focused, and able to manage multiple priorities while delivering exceptional support to employees and guests.

RESPONSIBILITIES

Duties include, but are not limited to:

Serve as the first point of contact for visitors, providing a professional and welcoming experience.
Answer, screen, and direct incoming telephone calls in a courteous and efficient manner.
Manage the reception area and ensure a clean, organized, and professional office environment.
Coordinate office operations, including ordering and maintaining office, kitchen, and breakroom supplies.
Monitor inventory levels and proactively replenish supplies as needed.
Coordinate catering and meal arrangements for meetings.
Arrange travel including flights, hotels, rental cars, and itineraries for Sr. leadership and others as needed.
Receive, sort, and distribute incoming mail, packages, and deliveries.
Schedule conference rooms and assist with meeting logistics.
Provide administrative support to various departments as needed.
Assist Marketing with planning and coordination of employee events, meetings, and office activities.
Coordinate with facilities regarding office maintenance needs.
Support special projects and perform additional administrative duties as assigned.
Maintain confidentiality of sensitive information and company records.

PHYSICAL REQUIREMENTS AND JOB ENVIRONMENT

Work is performed primarily in a quiet office environment.
Must be able to hear and speak clearly in order to communicate with visitors, callers, employees, vendors, and other business contacts.
Must be able to type and use standard office equipment, including a computer, phone, copier, printer, and related office technology.
Must be able to sit for extended periods of time while performing computer-based and administrative work.
Must be able to stand, walk, bend, stoop, reach, and move throughout the office as needed to stock supplies, receive deliveries, organize storage areas, and support office operations.
Must be able to occasionally lift, carry, push, or pull office supplies, packages, or materials consistent with office administrative duties.

REQUIRED QUALIFICATIONS

High School diploma required; associate degree or additional education preferred.
2+ years of experience in a receptionist, administrative assistant, office coordinator, or customer service role preferred.
Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
Professional appearance and demeanor.
Positive, energetic, and customer-focused attitude.
Ability to work independently and collaboratively within a team environment.
Strong problem-solving skills and willingness to take initiative.
Dependable, flexible, and adaptable to changing priorities.

Quick Apply

Refine Your Search

front desk coordinator jobs in portland me

Receptionist & Administrative Coordinator

Patient Care Coordinator/Receptionist

Health Unit Coordinator Family Medicine

Patient Access Coordinator - Physical Therapy

Medical Office Receptionist

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