Metropolitan Family Service
Position Description
Position Title: Grants Manager
Location: Civic office location (1700 NW Civic Drive, Suite 200, Gresham, OR)
and hybrid options
Reports To: Director of Major Gifts
Dept/Program: Development Department
FTE: 1.00 FTE (40hours/week)
Status: Exempt
Created: June 2026 Job # GMD0608
General Description:
Metropolitan Family Service position descriptions are guidelines. They are not intended to identify every task that an employee will be asked to complete. They are intended as a general outline of the essential work responsibilities and qualifications of the position.
Values:
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We use creative and proactive problem solving to build and sustain dynamic community-based programs and quality services.
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We believe in the potential of families and individuals at all life stages and focus on prevention, wellness, and independence.
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We build strong relationships by collaborating with our funders, partners, and highly trained volunteers, always striving for an extensive commitment to diversity.
General Function:
Under the general supervision of the Director of Major Gifts, the Grants Manager is a critical, donor-facing member of MFS’s high-performing development team. This role is responsible for managing the full grant lifecycle - prospect research and cultivation, proposal development and submission, award management when applicable, and reporting. The role also requires proactive participation in donor relations, current and prospective funder meetings, and broader development activities. The Grants Manager combines strong grant writing, stewardship, and reporting skills with relationship-building and solicitation responsibilities to bring in revenue, deepen funder engagement, and support organizational fundraising goals.
Diversity and Equity
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Values working in a multicultural, diverse environment
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Values and supports inclusion and program access for clients
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Supports agency goals for reducing disparities in outcomes for communities of color
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Adopts anti-racism approaches to services by understanding and acknowledging systemic and individual racism and privilege
Collaboration
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Ability to work effectively in collaboration within all program areas of MFS as well as other agencies
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Ability and commitment to work effectively within a team-dependent environment and provide leadership and support to staff to demonstrate effective team dynamics
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Provide information and assist with linkage to broader community and social services
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Ability to work and communicate effectively with a broad range of individuals and groups
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Ability to connect position roles and agency mission
Teamwork
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Ability to work independently and to collaborate with other MFS staff and volunteers and to model effective teamwork skills
Essential Duties and Responsibilities:
Full Grant Cycle Management
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Lead identification, research, cultivation, solicitation, and stewardship of foundation, corporate, and government grant opportunities aligned with MFS priorities
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Develop and implement grant strategies and prospects that contribute to measurable revenue goals
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Draft, submit, and manage competitive grant proposals and budgets with high quality and on deadline
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Oversee post-award grant management, as needed - including tracking funder deliverables, budgets, compliance and reporting requirements, and timelines
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Support the preparation and submission of timely, accurate grant reports ensuring documentation of outcomes, metrics, and expenditures that meet funder expectations
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Maintain systems for tracking grant progress, deliverables, and reporting schedules; proactively escalate and resolve issues that could affect compliance or funding
Donor and Partner Engagement
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Serve as a public-facing representative of MFS to funders and partners; cultivate and steward relationships through meetings, site visits, and regular communications
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Prepare donor and funder-facing materials, proposal briefings, and meeting content; participate in donor and partner meetings alongside senior development staff
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Coordinate stewardship plans for grant funders, ensuring funder expectations are met and relationships are deepened to encourage renewal and increased support
Collaboration and Team Initiatives
- Work closely with the Director of Major Gifts, Programs, Finance, evaluation, and leadership to align proposals with programmatic goals, budgets, and organizational priorities and to collect the data needed for reporting
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Collaborate with the Development Team on integrated fundraising campaigns, events, and donor engagement activities; contribute to team planning, strategy, and performance tracking
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Maintain close, productive working relationship with data and evaluation team
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Support the collection of impact data, stories, and evaluation information to strengthen proposals and reports
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Enter and maintain accurate grant and donor data in the donor database; ensure alignment with established data practices and reporting requirements
Operations, Compliance and Systems
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Create and maintain clear systems and calendars for grant deadlines, reporting, documentation, and recordkeeping
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Ensure compliance with funder terms, organizational policies, and grant reporting requirements; as needed, prepare internal briefings to inform leadership of grant statuses and obligations
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Perform other development-related duties as assigned
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Attend supervision meetings with the Director of Major Gifts
Required Knowledge, Skills and Abilities:
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5+ years of experience in nonprofit grant writing, full-cycle grant management (prospecting through reporting), fundraising operations, and donor relations, with a proven track record of securing foundation, corporate, or government grant revenue
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Demonstrated ability to cultivate and steward funder relationships and to participate effectively in donor meetings and solicitations
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Strong grant writing, proposal development, budget preparation, and reporting skills, with experience producing timely narrative and fiscal reports that meet funder requirements
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Proficiency with a donor/grant database (e.g., Salesforce, Raiser’s Edge, or similar) and comfort working with data
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Excellent written and verbal communication skills; ability to translate program impact into compelling donor messaging
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High attention to detail, strong project management skills, and ability to manage multiple priorities to meet deadlines
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Commitment to MFS’s mission and values, including demonstrated commitment to equity and anti-racist practices
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Experience working with and/or lived experience within - diverse communities across race, class, ability, gender, and culture
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Reliable transportation and ability to transport event supplies / materials as needed
Preferred Knowledge, Skills and Abilities
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Experience securing grants and implementing fundraising efforts at a nonprofit with a $10M+ budget
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Demonstrated track record of successful grant renewals, multi-year funding relationships, and strong post-award stewardship
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Understanding of local fundraising climate, including familiarity with viable foundations and corporations
Education and Experience Requirements:
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Minimum of a BA/BS in communications, non-profit management, business or related, relevant and equivalent experience
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Experience with donor research tools and prospect identification
Work Environment:
There is opportunity for hybrid work with supervisor approval. In-person work is performed in an office environment, at events, and/or at other locations as deemed necessary. May require occasional early morning, weekend or evening work. Position requires ability to sit for extended periods as well as stand occasionally. Position requires use of computer, telephone, copier and may require accessing locations by use of stairs
This position is will work as needed at our Gresham office which is located at 1700 NW Civic Drive, Gresham, OR 97030. Employee must be available to work throughout the Portland Metro area.
Other Requirements:
Personal transportation allowing for travel within the Portland Metropolitan area in a timely manner. If driving a personal vehicle, must maintain a valid driver license for the state of residency, personal auto liability insurance coverage and a driving record permitting coverage under the agency auto liability policy.
MFS requires all employees and volunteers to complete a criminal background check. We review the results of all background checks individually and consider all of the circumstances of any issues that arise in a background check during the hiring process.
Metropolitan Family Service is committed to building a diverse workforce to broaden and deepen our work in the communities we serve. We strongly urge candidates from communities of color, disability, LGBTQIA2S+, linguistically diverse populations, older adults and military veterans to consider application to our positions. MFS is an Equal Opportunity Employer.
