Top 325 Operations assistant Jobs in Portland Or

Real Estate Executive Assistant & Operations Coordinator
Waldman & James Realty Group —Portland, OR
- $65,000 - $75,000 a year
- Full-time
- Google Workspace
- Inventory management
- Research
Quick Apply
Operations Assistant
Pedigo Products Inc —Vancouver, WA
- $25 - $32 an hour
- Full-time
- Background check
- Microsoft Outlook
- Experience equivalent to degree accepted
- Health savings account
- Paid holidays
Quick Apply
Operations Assistant
Premier Trailer Leasing —Portland, OR
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
5d
Cannabis Wholesale Assistant & Delivery Driver
The Network/Phlame —Portland, OR
- $20 - $25 an hour
- Contract
- Driver's License
- Data entry
- Organizational skills
- Flexible schedule
Quick Apply
3d
Marketing & Operations Assistant ($24–$35/hour)
American Academy of Functional Health —Portland, OR
- $24 - $35 an hour
- Part-time
- Background check
- School experience
- Google Workspace
- Paid training
- 401(k)
Quick Apply
Executive Assistant
Wyld —Clackamas, OR
- $70,000 - $90,000 a year
- Full-time
- Background check
- Google Workspace
- ServSafe
- Paid holidays
- Dental insurance
Quick Apply
Administrative Assistant
Coldstream Wealth Management —Portland, OR
- $25 - $30 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Remote Personal Assistant
Qureos Inc —Portland, OR
- Full-time
- Remote
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Paid training
1d
Office Administrative Assistant
Olvera Heating & Cooling —Portland, OR
- $22 - $31 an hour
- Full-time
- Background check
- Spanish
- Google Workspace
- Paid time off
- Opportunities for advancement
Quick Apply
2d
Facility Operations Assistant Lead
Life Time —Beaverton, OR
- Full-time
- Mid-level
- High school diploma or GED
- Recruiting
3d
Office Coordinator
Maxim Healthcare —Portland, OR
- $20 - $22 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
Assistant Public Works Director - Operations
City of Oregon City —Oregon City, OR
- $114,096 - $142,488 a year
- Full-time
- Management
- Senior level
- Paid holidays
- Disability insurance
2d
Assistant Center Operations Director
Northwest Extremity Specialists —Portland, OR
- $26 - $30 an hour
- Writing skills
- HIPAA
- Mid-level
Project Coordinator
HEIGHTS —Portland, OR
- $50,000 - $60,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Office
- Administrative experience
- Paid holidays
- Paid time off
Quick Apply
3d
Administrative Specialist 2 (Part-Time, Temporary)
Clackamas County —Oregon City, OR
- $31.66 - $41.17 an hour
- Temporary
- Pass drug screening
- Research
- Mid-level
- Paid holidays
- Health insurance
8d
Assistant Clinic Manager
SkinSpirit —Portland, OR
- $27 - $42 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Administrative Coordinator (Home Care)
CH2 Consultants —Tualatin, OR
- $25 - $35 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Work from home
- Opportunities for advancement
Quick Apply
4d
Seasonal, Operations Administrative Assistant (Part Time)
H&R Block —Portland, OR
- Full-time
- Research
- Office
- Windows
Administrative Assistant 3 - 7/22/26
AZAD Technology Partners —Vancouver, WA
- $31.22 - $36.09 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
2d
Entry-Level Mover / Mover Helper
Pearl Movers —Portland, OR
- $20 - $25 an hour
- Temporary
- High school diploma or GED
- Driver's License
- Ability to lift 75 pounds
- Paid training
- Opportunities for advancement
Quick Apply

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Real Estate Executive Assistant & Operations Coordinator

Waldman & James Realty Group
Portland, OR

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year

Qualifications

Customer communication
Executive administrative support
Real estate administrative experience
Driver's License
Bachelor's degree
Organizational skills

Full Job Description

At Waldman & James, we believe that home ownership gives us a sense of place, personal culture, and meaningful connection to our neighborhoods and greater community. It’s one of the most meaningful ways people build stability and invest in their future. Our purpose is to improve the lives of our clients by showing up as proactive, trusted advisors, providing value well beyond a single transaction.

We are a relationship-driven team that values growth, genuine connection, trust, and taking responsibility for our work.

We are seeking a highly organized and dependable Executive Assistant & Operations Coordinator to help support the day-to-day administrative, operational, and marketing functions of our business. This role plays an important behind-the-scenes part in helping our team stay organized, operate efficiently, and deliver a consistent, high-quality client experience.

The Opportunity: Executive Assistant & Operations Coordinator

Waldman & James Realty Group is seeking a proactive and detail-oriented Executive Assistant & Operations Coordinator to support the daily operations of our growing real estate team. This role is ideal for someone who enjoys creating organization, keeping projects moving, supporting a busy team, and ensuring details do not fall through the cracks.

The right person is highly organized, resourceful, adaptable, and comfortable managing a wide variety of administrative, operational, and client service responsibilities in a fast-paced environment. This is a hands-on support and coordination role that requires strong follow-through, responsiveness, attention to detail, and a willingness to jump in wherever needed to support the team and client experience.

About You:

You are highly organized, dependable, and proactive, with a strong attention to detail and a natural ability to keep people and projects on track. You enjoy supporting a busy team, creating structure, and helping day-to-day operations run smoothly. You take pride in follow-through, responsiveness, and making sure details do not fall through the cracks.

You are comfortable managing a variety of administrative, operational, and client service tasks in an environment where priorities can shift throughout the day. You communicate professionally, maintain a positive attitude under pressure, and are willing to assist with both routine and high-priority responsibilities.

You enjoy working within established systems and processes while also contributing ideas for improving efficiency and organization. You are resourceful, eager to learn, and comfortable learning new tools, systems, and processes independently when needed.

The Executive Assistant and Operations Coordinator plays a key role in supporting and strengthening our business- helping our team operate with consistency, efficiency, and a high level of care. The ideal candidate is someone who enjoys being a reliable behind-the-scenes partner and finds satisfaction in helping a team operate at a high level.

Core Responsibilities:

Operations & Coordination Duties

Help maintain organized systems, workflows, and processes to support efficient day-to-day team operations
Maintain client files, transaction records, and related documentation in an organized and compliant manner
Track active buyers, sellers, transactions, deadlines, and follow-up items within CRM and transaction management systems
Maintain CRM systems, database organization, pipeline tracking, and related follow-up processes
Coordinate with transaction coordinators, vendors, and service providers to help ensure smooth transactions and client experiences
Assist with weekly planning meetings, team organization, and tracking action items and priorities

Office and Administrative Duties

Provide administrative support to agents including calendar coordination, client communication, email support, research, and scheduling assistance
Manage office organization, supplies, mail, scanning, document preparation, and general administrative tasks
Organize home tours and prepare agent and client materials as needed
Maintain organized electronic files and shared team resources within Google Drive and related systems
Assist with client gifts, signs, lockboxes, promotional materials, inventory, and other team support needs
Support additional administrative and miscellaneous tasks as needed to help the team operate smoothly

Marketing & Client Support Duties

Support CRM campaigns, client database management, and communication efforts in coordination with lead agents
Prepare listing presentation packages, marketing materials, and related client-facing documents
Assist with marketing initiatives including social media support, vendor coordination, photography scheduling, and content updates
Help coordinate client events, team events, and community outreach activities
Provide responsive support for client service needs, vendor coordination, and administrative issue resolution
Assist with maintaining Brivity systems, automations, and related operational tools

Qualifications:

Minimum of 12 months of real estate experience
Previous administrative, coordinator, or office support experience in a fast-paced environment
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to manage multiple responsibilities and prioritize effectively
Familiarity with Microsoft Office Suite and Google Workspace
Experience with Brivity CRM or similar real estate CRM platforms preferred
Experience using Canva or similar design tools preferred
Associate’s or undergraduate degree preferred

Pay: $65,000.00 - $75,000.00 per year

Education:

Bachelor's (Preferred)

Experience:

Real Estate: 1 year (Required)
Administrative, Coordinator, or Office support : 1 year (Required)

Work Location: In person

Quick Apply

Refine Your Search

operations assistant jobs in portland or

Real Estate Executive Assistant & Operations Coordinator

Operations Assistant

Operations Assistant

Cannabis Wholesale Assistant & Delivery Driver

Marketing & Operations Assistant ($24–$35/hour)

Executive Assistant

Administrative Assistant

Remote Personal Assistant

Office Administrative Assistant

Facility Operations Assistant Lead

Office Coordinator

Assistant Public Works Director - Operations

Assistant Center Operations Director

Project Coordinator

Administrative Specialist 2 (Part-Time, Temporary)

Assistant Clinic Manager

Administrative Coordinator (Home Care)

Seasonal, Operations Administrative Assistant (Part Time)

Administrative Assistant 3 - 7/22/26

Entry-Level Mover / Mover Helper

I want to receive the latest job alert for operations assistant in portland or

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