Top 72 special events manager Jobs in portland or

Program Coordinator
HorizonCME —Clackamas, OR
- Full-time
- Hybrid work
- Mid-level
- Travel reimbursement
- Health insurance
Quick Apply
Event Coordinator
Cinder Staffing —Beaverton, OR
- Monday to Friday
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Events and Venue Manager
All Classical Public Media Inc —Portland, OR
- $27.80 - $32.69 an hour
- Weekends as needed
- CRM software
- Mid-level
- Office
- Paid holidays
- Health insurance
Events & Engagement Manager
Catlin Gabel School —Portland, OR
- $63,000 - $67,000 a year
- Weekends as needed
- Google Workspace
- Mid-level
- 3 years
- Opportunities for advancement
Quick Apply
Associate Director of Meetings and Special Events
Marriott International, Inc —Portland, OR
- $74,000 - $99,000 a year
- Full-time
- Research
- Mid-level
- Hotel
Meetings and Special Events Manager
Marriott International, Inc —Portland, OR
- $55,000 - $72,000 a year
- Full-time
- Research
- Mid-level
- High school diploma or GED
Assistant Director of Conferences and Events
Lewis & Clark —Portland, OR
- $54,500 a year
- Extended hours
- Background check
- Google Workspace
- Marketing
- Health insurance
- Dental insurance
Production Manager, Events
Archrival —Portland, OR
- Mid-level
- 3 years
- Travel
Quick Apply
Events Manager
Volunteers of America Oregon —Portland, OR
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Paid holidays
- Disability insurance
5d
Event Coordinator
Waverley Country Club —Portland, OR
- $28 - $30 an hour
- Extended hours
- Microsoft Outlook
- Ability to walk for extended periods
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Corporate Access Coordinator
KeyBanc Capital Markets Inc. —Portland, OR
- $69,000 - $105,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
Part Time Cider House Event Coordinator
Schilling Cider House PDX —Portland, OR
- $20 - $25 an hour
- Part-time
- Customer service
- In-person
- Restaurant experience
Quick Apply
7d
Event Coordinator
Hoffman Construction Company —Lake Oswego, OR
- $55,000 - $70,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Marketing
7d
Sales Manager- Catering (DoubleTree by Hilton)
DoubleTree by Hilton Portland —Portland, OR
- $84,000 - $91,000 a year
- Full-time
- Mid-level
- Hotel
- 2 years
- Health insurance
- Dental insurance
Quick Apply
Restaurant and Lounge Manager
The Allred —Oregon
- $70,000 - $80,000 a year
- Weekends as needed
- Bar
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
1d
Party & Event Host
Michaels Stores —Oregon City, OR
- Part-time
- Merchandising
- Working with children
- Organizational skills
- Health insurance
- Dental insurance
Party
Michaels Stores —Beaverton, OR
- Part-time
- Merchandising
- Working with children
- Organizational skills
- Health insurance
- Dental insurance
Marketing Events Coordinator
Bath Concepts Independent Dealers —Portland, OR
- Weekends as needed
- Research
- Mid-level
- Recruiting
Quick Apply
Event Technology Project Manager
Opus Agency —Beaverton, OR
- $66,000 - $78,000 a year
- Full-time
- Remote
- Microsoft Outlook
- 5 years
- Bachelor's degree
- Paid parental leave
- Disability insurance
Freelance In Person Event Specialist - Portland, OR
Visit.org —Portland, OR
- Weekends as needed
- English
- Mid-level
- Travel
Quick Apply

I want to receive the latest job alert for special events manager in portland or

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

special events manager jobs near portland or

Program Coordinator

HorizonCME
Clackamas, OR

Quick Apply

Job Details

Full-time

Benefits

Travel reimbursement
Health insurance
Paid time off
Retirement plan

Qualifications

Project team coordination
Committee work
Basecamp
Business travel arrangements
Faculty collaboration
Spreadsheets
Mid-level
Meeting scheduling
Trade show promotions
Expense reports
Relationship management
Meeting facilitation
Presentation preparation
Exhibition coordination
Task assignment
Delegation
Project stakeholder communication
Logistics planning

Full Job Description

Primary Job Functions

Confirm faculty selection from the suggestion of planning committee
Facilitate planning calls for conferences assigned
Coordinate all aspects of faculty agreements, training, travel, onsite performance, and expenses
Coordinate and facilitate onsite activities including faculty with exception of Exhibit/Sponsors
Build relationship with faculty members, exhibitor, and planning committee members
Preparation and transport of conference materials for onsite conference and transporting back to Horizon CME
Work closely with the Compass Audio-Visual team

-This includes, but not limited to, coordinating with Compass team to obtain securing the login for WI-FI credentials

When assigned a project with educational partners, the assigned Coordinator to determine/manage their role

a) Responsible for faculty arrangements, and onsite performance
b) Coordinator will go onsite to assist faculty

Communicate and adhere to all deadlines
Support and ensure Horizon CME selected staff travel arrangements, i.e., audiovisual team, senior management (on request) and self
Manage all aspects of clinician conference registration assigned
Participate in weekly check-in meeting with Operations Manager Duties
Follow up with suggested faculty and confirm in a timely manner
Follow up with next faculty choice, if unable to confirm previous faculty suggestion (within 48 hours of receiving a decline from previous faculty invite)
Send faculty paperwork within 48-hours of confirmation, follow up as needed to ensure the 48-hour deadline
When sending faculty agreement include slide template for faculty to complete Review faculty paperwork to ensure logical completeness
Receive speaker content and identified individual from Content Team review, give Content Team a deadline (within 2 months of the conference)
Finalize the agenda within 8 months of the conference
Once agenda is confirmed and promotional material available, send the promotional material to planning committee and faculty to promote the conference within 8 months of the conference
Initiate disclosure statement review process with Horizon CME Content/Accreditation Team
Receive and upload all faculty profile items to designated Horizon CME project management system within the week of receiving
Confirm faculty travel & accommodations at least two (2) months prior to conference
Upload faculty W9s received into “The Hub: W9 Forms” project board within a week of receiving the W9
Confirm logistics are accurate on the project management system (Basecamp)
One (1) to two (2) months in advance keep planning committee and faculty informed on conference detail via email and/or brief conference call
Communicate to planning committee and faculty at least every month an update on registration with instruction to promote conference to colleagues
Prepare and send information to Marketing for the Conference Guide (current agenda, speaker information, etc.)
Send pre-meeting letter to faculty two (2) weeks prior to conference/program
Send pre-meeting letter to faculty day before and morning of the conference as a reminder
Ensure faculty can review slides two (2) weeks prior to conference
Bring faculty into session room at least 10 minutes prior to faculty assigned presentation time
Ensure faculty receive thank you letter and honorarium day of conference (unless other arrangements are made or virtual conference)
Process faculty travel reimbursement in a timely manner
Upload Faculty honorarium sheets in Logistics folder titled “Honorarium”

a) Faculty reimbursement packet to Administrative Assistant include:
-Receipts submitted by faculty
-Travel reimbursement form submitted by faculty
-Honorarium form signed by faculty
-All receipts from expenses managed by Horizon CME (airfare, accommodations, ground transportation, etc.)

When requested, assign to-do items to individual team members for deliverables
Manage the master attendance list post conference for uploading in Basecamp
Create folder, including Medical Director (Brian Lee, PharmD) when receive the final evaluations listing those responding with an interest to be on planning committee
Schedule external debrief and planning next year’s conference no later than two (2) months after the conference
Send summary of final evaluation to faculty speakers and attach a thank you letter
Manage “Raffle Winners” spreadsheet incentive program:

a) Open Exhibit Hall Booth (virtual)
b) Populate from Raffle Winner spreadsheet
c) Coordinate with Administrative Assistant to obtain gift cards for in-person raffle

Job Type: Full-time

Benefits:

Health insurance
Paid time off
Retirement plan

Work Location: Hybrid remote in Clackamas, OR 97015

Quick Apply

Refine Your Search

special events manager jobs in portland or

Program Coordinator

Event Coordinator

Events and Venue Manager

Events & Engagement Manager

Associate Director of Meetings and Special Events

Meetings and Special Events Manager

Assistant Director of Conferences and Events

Production Manager, Events

Events Manager

Event Coordinator

Corporate Access Coordinator

Part Time Cider House Event Coordinator

Event Coordinator

Sales Manager- Catering (DoubleTree by Hilton)

Restaurant and Lounge Manager

Party & Event Host

Party

Marketing Events Coordinator

Event Technology Project Manager

Freelance In Person Event Specialist - Portland, OR

I want to receive the latest job alert for special events manager in portland or

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected