Top 45 Administrative assistant Jobs in Portland Tn

Administrative Assistant
Creative Staffing Inc. —Portland, TN
- $24 - $26 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
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Administrative Assistant, Portland - Full Time
Macy’s —Portland, TN
- $18.56 - $30.38 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- English
- Store discount
- Paid holidays
13d
POLICE ADMINISTRATIVE SUPPORT SPECIALIST - POLICE DEPARTMENT
City of Gallatin —Gallatin, TN
- $25.79 an hour
- Microsoft Excel
- Microsoft Outlook
- Basic math
Administrative Assistant - Tennessee Connections Academy
Connections Education —White House, TN
- Office
- Data entry
- Communication skills
11d
Administrative Assistant
Simpson Strong-Tie Company Inc. —Gallatin, TN
- $23.46 - $35.19 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Paid jury duty
- Health insurance
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1h
Administrative Coordinator
The Works —Springfield, TN
- $20 - $24 an hour
- Part-time
- Google Workspace
- Administrative experience
- Organizational skills
- Flexible schedule
Quick Apply
21h
Administrative Assistant
Airtech International —Springfield, TN
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
Receptionist/Administrative Assistant
Busforsale LLC —Goodlettsville, TN
- $23.11 - $27.83 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid time off
Quick Apply
5d
Administrative Assistant
Coburn's Exclusive —Gallatin, TN
- Full-time
- Background check
- Office
- Driver's License
- Paid holidays
- Paid time off
Quick Apply
5d
ADMINISTRATIVE ASSISTANT
Dollar General —Goodlettsville, TN
- Full-time
- Writing skills
- Office
- High school diploma or GED
3d
Administrative Assistant
Strada Services LLC —Gallatin, TN
- Spanish
- English
- Mid-level
- AD&D insurance
- Dental insurance
14d
Administrative Assistant
KOORSEN FIRE & SECURITY INC. —Nashville, TN
- $19 - $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Addiction Medicine
- Paid holidays
- 401(k)
Quick Apply
Administrative Support Associates (PART-TIME)
TCAT-Hartsville —Hartsville, TN
- Part-time
- Mid-level
- Office
- Administrative experience
Office Clerk - Corporate Office
L&S Family Entertainment LLC —Hendersonville, TN
- $18.50 - $21.00 an hour
- Full-time
- Microsoft Word
- Background check
- Office
- Health insurance
- Paid time off
Quick Apply
23h
Administrative Assistant
Doeren Mayhew CPAs and Advisors —Gallatin, TN
- Full-time
- 5 years
- Mid-level
- Organizational skills
Quick Apply
4d
Receptionist - State Farm Agent Team Member
Abe Barwegen - State Farm Agent —Hendersonville, TN
- $40,000 - $60,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Receptionist - State Farm Agent Team Member
Joshua Brandt - State Farm Agent —Goodlettsville, TN
- $50,000 - $75,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Paid time off
- Opportunities for advancement
Quick Apply
Administrative Clerk
Core Civic —Hartsville, TN
- $16.28 an hour
- Full-time
- 18 years or older
- Word processing
- Office
11d
Financial Advisor Assistant
FIREFIGHTERS FIRST CREDIT UNION —Hendersonville, TN
- $53,873 - $59,859 a year
- Urgently hiring
- Office
- High school diploma or GED
- Entry level
- AD&D insurance
- Paid holidays
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Tennessee
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English

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Administrative Assistant

Creative Staffing Inc.
Portland, TN

Quick Apply

Job Details

Full-time
$24 - $26 an hour

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance
Life insurance

Qualifications

Computer operation
Confidential information handling
Microsoft Outlook
Phone communication
Spreadsheets
Word embeddings
Employee relationship building
High school diploma or GED
Clerical experience
Excel data analysis

Full Job Description

Position Summary

The Administrative Assistant reports to the HR Manager and provides comprehensive administrative and clerical support to the Human Resources department and all department managers across the organization. This position plays a key role in ensuring the efficient day-to-day operation of administrative functions by coordinating activities, preparing business documents, maintaining records, ordering office supplies, and supporting cross-functional projects.

The ideal candidate is highly organized, detail-oriented, and customer service focused, with excellent communication and computer skills. The ability to prioritize multiple assignments, maintain confidentiality, and work effectively in a fast-paced manufacturing environment is essential.

Essential Duties and Responsibilities

Provide administrative support to the HR Manager and all department managers.
Prepare professional correspondence, reports, presentations, spreadsheets, and other business documents using Microsoft Excel, Word, PowerPoint, and Outlook.
Coordinate calendars, meetings, conference rooms, and training sessions for multiple departments.
Maintain departmental files, records, and electronic document management systems.
Order and maintain office supplies, equipment, and other administrative materials while monitoring inventory levels.
Greet visitors, and provide exceptional customer service to employees, customers, vendors, and visitors.
Assist Human Resources with interview scheduling, onboarding activities, orientation materials, employee communications, and special projects.
Support company meetings, employee events, recognition programs, and other organizational initiatives.
Compile reports, metrics, spreadsheets, and administrative data for department managers and leadership.

Coordinate incoming and outgoing mail, packages, and courier services.
Maintain confidentiality of employee, customer, financial, and company information.
Serve as a central administrative resource by responding to requests from department managers and helping coordinate cross-functional activities.
Identify opportunities to improve administrative processes and office efficiencies.

Minimum Qualifications

High school diploma or GED required.
Associate degree in Business Administration, Office Administration, Human Resources, or a related field preferred.
Minimum of three (3) to four (4) years of directly related administrative assistant or office administration experience required.
Experience supporting multiple department managers in a fast-paced office or manufacturing environment is preferred.
Strong proficiency in Microsoft Office Suite, including:
- Microsoft Excel (advanced spreadsheets, formulas, sorting/filtering, charts, and reporting)
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Outlook
Excellent organizational, time management, and multitasking skills.
Strong verbal and written communication skills.
Ability to maintain confidentiality and exercise sound judgment.
Strong customer service and interpersonal skills with the ability to build effective working relationships at all levels of the organization.

Physical Requirements

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Constant sitting, standing, and walking throughout the workday.
Frequent use of hands and fingers to operate a computer keyboard, telephone, copier, scanner, and other standard office equipment.
Frequent reaching, bending, stooping, and filing.
Occasional lifting, carrying, pushing, and pulling of office supplies, files, and materials weighing up to 25 pounds.
Ability to communicate effectively in person, by telephone, and electronically.
Visual ability to read documents, computer screens, and reports.

Work Environment

Professional office environment located within a manufacturing facility.
Regular interaction with employees, department managers, vendors, visitors, and customers.
Ability to manage multiple priorities and interruptions while maintaining a high level of accuracy and professionalism.

Perform other administrative and clerical duties as assigned.

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Refine Your Search

administrative assistant jobs in portland tn

Administrative Assistant

Administrative Assistant, Portland - Full Time

POLICE ADMINISTRATIVE SUPPORT SPECIALIST - POLICE DEPARTMENT

Administrative Assistant - Tennessee Connections Academy

Administrative Assistant

Administrative Coordinator

Administrative Assistant

Receptionist/Administrative Assistant

Administrative Assistant

ADMINISTRATIVE ASSISTANT

Administrative Assistant

Administrative Assistant

Administrative Support Associates (PART-TIME)

Office Clerk - Corporate Office

Administrative Assistant

Receptionist - State Farm Agent Team Member

Receptionist - State Farm Agent Team Member

Administrative Clerk

Financial Advisor Assistant

Military Service - U.S. Air National Guard, Administration

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