Top 7 Front office specialist Jobs in Portsmouth, Va

School Clerical Specialist II (10-Month)
Norfolk Public School District —Norfolk, VA
- $19.59 - $31.13 an hour
- Full-time
- School experience
- Computer literacy
- Mid-level
Child Development Center Administrative & Office Specialist (Portsmouth)
Tidewater Community College —Portsmouth, VA
- $14.81 an hour
- Part-time
- 18 years or older
- Word processing
- Computer literacy
Administrative Management Specialist
T3W Business Solutions Inc —Chesapeake, VA
- Classroom
- Word processing
- Mid-level
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Workforce Specialist (Front Desk)
Tidewater Community College —Suffolk, VA
- $40,000 - $47,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Inventory management
14h

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School Clerical Specialist II (10-Month)

Norfolk Public School District -
Norfolk, VA

Apply Now

Job Details

Full-time
$19.59 - $31.13 an hour

Qualifications

High school diploma or GED
Clerical experience

Full Job Description

CURRENT VACANCIES: NORVIEW HIGH AND BOOKER T. WASHINGTON HIGH

Full-Time and Permanent; 7.5 Hours/Day; 200 Days/Year; 10 Months/Year; Grade: GG

The School Clerical Specialist provides clerical and administrative support to ensure the efficient daily operations of the school’s main office. This role serves as a key point of contact for students, families, and staff, supporting student services, attendance, records management, and general office functions. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced school environment.

Minimum Qualifications

High school diploma or equivalent
Minimum of one (1) year of clerical or administrative experience, preferably in a school or similar office setting
Additional education (college coursework) and customer service experience preferred, or an equivalent combination of education and experience

Key Responsibilities

Front Office & Administrative Support

Provide daily clerical and administrative support to the school’s main office.
Serve as a receptionist, greeting visitors and directing inquiries to appropriate staff.
Support administrators, counselors, and teachers with clerical tasks and office operations.
Schedule appointments, meetings, and conferences for students, parents, and staff.

Student Records & Data Management

Register new students, process withdrawals, and maintain student records and files.
Process transcripts, graduation data, and scholarship information.
Maintain accurate and confidential student records in accordance with established procedures.

Attendance & Student Services

Perform attendance tracking and student accounting functions.
Assist with scheduling student meetings with teachers and school counselors.
Support communication with families regarding attendance and student services.

Financial & Payroll Support

Receive and account for student activity funds in accordance with established procedures.
Assist with payroll-related processes and documentation as assigned.

Clerical & Office Operations

Prepare and process documents including forms, letters, reports, newsletters, vouchers, and other materials.
Maintain filing systems and ensure accurate recordkeeping.
Monitor and maintain office supply inventory.
Assist with substitute notification and coordination as needed.

Professional Responsibilities

Perform duties under the general supervision of the School Office Manager.
Maintain confidentiality of student and staff information.
Provide courteous and professional customer service to all stakeholders.
Perform additional duties as assigned to support school operations.

Knowledge, Skills, and Abilities

Knowledge of general office procedures and clerical practices
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
Strong organizational and recordkeeping skills
Effective communication and customer service skills
Ability to work collaboratively with staff, students, and families
Basic proficiency in computer applications and office equipment
Ability to maintain confidentiality and professionalism

Working Conditions and Physical Requirements

Work is performed in a school office environment.
Duties may require sitting, standing, walking, bending, and lifting light materials.
Work involves exposure to normal day-to-day conditions and routine risks associated with a school environment.

Supervision & Reporting

The School Clerical Specialist reports to the School Office Manager and performs duties in accordance with school and division policies and procedures.

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Refine Your Search

front office specialist jobs in portsmouth, va

School Clerical Specialist II (10-Month)

Child Development Center Administrative & Office Specialist (Portsmouth)

Administrative Management Specialist

Workforce Specialist (Front Desk)

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