Top 70 Administrative coordinator Jobs in Portsmouth Va

Executive Administrative Coordinator
City of Chesapeake —Chesapeake, VA
- $55,854 a year
- Overtime
- Customer service
- Mid-level
- Office
6d
Operations Coordinator
Proprium, LLC —Chesapeake, VA
- Full-time
- Customer service
- Mid-level
- Office
- 403(b) matching
- Paid parental leave
Quick Apply
Administrative Coordinator
T-Solutions, Inc. —Chesapeake, VA
- $50,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
3d
Client Care Coordinator
Energy Pro Heating & Cooling —Portsmouth, VA
- $20 - $25 an hour
- Overtime
- Computer literacy
- 11+ years
- Office
- Fuel card
- Paid holidays
Quick Apply
12d
Executive Admin Coordinator Real Estate (on-site)
Dollar Tree —Chesapeake, VA
- $74,000 - $82,000 a year
- Full-time
- 5 years
- Office
- Organizational skills
- Employee stock purchase plan
- Paid holidays
Real Estate Division Operations Coordinator
Sentara Healthcare —Virginia Beach, VA
- Full-time
- Mid-level
- High school diploma or GED
- Accounting
- 403(b) matching
- Mileage reimbursement
Quick Apply
Finance and Administrative Coordinator
The Planning Council —Norfolk, VA
- $26.40 - $28.60 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
13d
Administrative Project Coordinator
HDR —Newport News, VA
- Full-time
- Microsoft Excel
- Mid-level
- Office
Administrative Coordinator
Regent University —Virginia Beach, VA
- $16 - $18 an hour
- Part-time
- Mid-level
- Microsoft Office
- Bachelor's degree
- Disability insurance
- Health insurance
Administrative Front Desk Coordinator
TitleQuest of Hampton Roads —Chesapeake, VA
- $21.56 - $25.97 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Profit sharing
- Paid holidays
Quick Apply
Office Coordinator
Thompson Hospitality Corporation —Hampton, VA
- Full-time
- Mid-level
- Office
- Food service experience
Office Coordinator
Chesapeake Regional Medical Center —Chesapeake, VA
- Call employer
- Hospital
- HIPAA
- No experience needed
- On-the-job training
Quick Apply
19h
Temporary Administrative & Materials Coordinator
Lake Assault Boats —Portsmouth, VA
- $18 - $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- ERP systems
- Health savings account
- AD&D insurance
Quick Apply
Student Program Administrative Coordinator
Eastern Virginia Medical School —Norfolk, VA
- From $45,000 a year
- Full-time
- School experience
- Microsoft Excel
- Computer literacy
Branch Operations Coordinator
Merit Restorations —Chesapeake, VA
- $70,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Residential
- AD&D insurance
- Disability insurance
Quick Apply
Office Coordinator
Paul Davis Restoration of Virginia Beach —Virginia Beach, VA
- $20 - $24 an hour
- Overtime
- Background check
- Microsoft Excel
- Customer service
- Paid training
- Health savings account
Quick Apply
Estate Administration Coordinator
Jewish Family Service of Tidewater —Virginia Beach, VA
- $21 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health savings account
- Paid holidays
Quick Apply
14d
Administrative and Licensing Coordinator
Old Dominion University —Norfolk, VA
- Full-time
- Remote
- Word processing
- Mid-level
- University
12d
Administrative Support Coordinator
VP STUDENT ENROLLMENT, ENGAGEMENT & SERVICES —Norfolk, VA
- Full-time
- Writing skills
- Mid-level
- University
4d
Administrative Coordinator
Compassion & Healing Counseling —Chesapeake, VA
- $20.75 an hour
- Part-time
- Background check
- Private practice
- Writing skills
Quick Apply
10d

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Executive Administrative Coordinator

City of Chesapeake -
Chesapeake, VA

Apply Now

Job Details

Full-time
$55,854 a year
6 days ago

Qualifications

Executive administrative support
Employee relationship building
Driver's License

Full Job Description

Position Information

Working Title of Vacant Position

Executive Administrative Coordinator

Job Type

Full Time

Posting Type

Public

Number of Vacancies

Department

CITY MANAGER

Division

CITY MANAGER

Requisition Number

2026358

Number of hours worked per week

Work Schedule

Monday – Friday, 8:00 a.m. to 5:00 p.m. Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Work Site Location

Chesapeake, VA

Position Driving Requirement

O - Occasional

Pay Grade

GE11

Pay Basis

Semi-Monthly

Advertised Salary

Starts at $55,854; Depending on qualifications and experience.

Job Description

The City Manager’s Office is seeking an experienced administrative professional to assist with complex technical and administrative tasks in support of the City’s strategic planning, process improvement, and organizational transparency initiatives. This includes assisting with Freedom of Information Act (FOIA) requests to ensure compliance with applicable state and federal regulations. The position also provides operational support for process improvement initiatives and Strategic Plan tracking by coordinating logistics, managing project tracking systems, and preparing dashboards and reports.

The successful candidate should be adept in technology, able to anticipate needs, and flexible and adaptable. The City seeks a proactive individual with a strong work ethic. The ideal candidate must possess superb organizational skills, the ability to multi-task in a fast-paced environment, and excellent communication skills.

Competitive candidates should have the following attributes:

Ability to develop and maintain productive professional relationships with staff, City officials, and others.
Ability to provide excellent customer service adhering to the City’s CARES standards.
Ability to hold and maintain the integrity of confidential or potentially compromising information handled in the City Manager’s Office and exercise a reasonable degree of care to prevent disclosure to others.
Ability to work independently, accurately perform, and pay attention to details, including managing competing priorities.

Typical tasks include:
Receives, logs, and tracks Freedom of Information Act (FOIA) and public records requests within required deadlines.
Communicates with FOIA requesters and City departments to clarify requests, and to coordinate gathering, reviewing, and redacting responsive records.
Serves as the primary back-up to the Records/FOIA Analyst.
Manages FOIA payments to include entering payments into the FOIA management system and following up on outstanding FOIA invoices.
Maintains project trackers, timelines, and task lists to ensure progress of process improvement projects and Strategic Plan initiatives.
Coordinates logistics for process improvement training program.
Assists with gathering data regarding Strategic Plan updates.
Develops status reports and visual summaries of project data and performance metrics.
Provides administrative support to an assigned Assistant to the City Manager.

The City of Chesapeake offers an exceptional range of benefits.

Required Qualifications

Vocational/Educational Requirement:
Requires any combination of education and experience equivalent to a bachelor’s degree, in business administration, public administration, or a closely related field.

Experience:
In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support and supervision.

Special Certifications and Licenses:
Requires a valid driver’s license and a driving record that is in compliance with the City Driving Standards.

Special Requirement:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Preferred Qualifications

Experience working with the Virginia Freedom of Information Act preferred.
Experience working with process improvement programs, projects, or initiatives preferred.

Posting Detail Information

Job Open Date

07/22/2026

Job Close Date

08/04/2026

Open Continuous

Special Instructions to Applicants

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands

S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.

Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Standing

Occasionally- Up to 1/3 of the time.

Sitting

Continuously- 2/3 or more of the time.

Walking

Occasionally- Up to 1/3 of the time.

Lifting

Rarely- Less than 1 hour per week.

Lifting Amount

Exerting up to 10 lbs

Carrying

Rarely- Less than 1 hour per week.

Carrying Weight

Exerting up to 10 lbs

Pushing/Pulling

Rarely- Less than 1 hour per week.

Pushing/Pulling Weight

Exerting up to 10 lbs

Reaching

Rarely- Less than 1 hour per week.

Handling

Rarely- Less than 1 hour per week.

Fine Dexterity

Rarely- Less than 1 hour per week.

Kneeling

N = Never

Crouching

Never- Never occurs.

Crawling

Never- Never occurs.

Bending

Rarely- Less than 1 hour per week.

Twisting

Rarely- Less than 1 hour per week.

Climbing

Never- Never occurs.

Balancing

Continuously- 2/3 or more of the time.

Vision

Continuously- 2/3 or more of the time.

Hearing

Continuously- 2/3 or more of the time.

Talking

Continuously- 2/3 or more of the time.

Foot Controls

Continuously- 2/3 or more of the time.

Machines, Tools, Equipment and Work Aids Used

Smart Board, Laptop, Xerox Copier, Multi-line Phone and Scanner

Protective Equipment Required

Health and Safety

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Mechanical Hazards

N = Never

Chemical Hazards

N = Never

Electrical Hazards

N = Never

Fire Hazards

N = Never

Explosives

N = Never

Communicable Diseases

N = Never

Physical Danger or Abuse

N = Never

Other

If Other, Description

Environmental Factors

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Dirt and Dust

N = Never

Extreme Temperatures

N = Never

Noise and Vibration

N = Never

Fumes and Odors

N = Never

Wetness/Humidity

N = Never

Darkness or Poor Lighting

N = Never

Primary Work Location

Office Environment

Non-Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Time Pressures

Continuously- 2/3 or more of the time.

Emergency Situations

N = Never

Frequent Change of Tasks

Occasionally- Up to 1/3 of the time.

Irregular Work Schedule/Overtime

Rarely- Less than 1 hour per week.

Performing Multiple Tasks Simultaneously

Continuously- 2/3 or more of the time.

Working Closely with Others as Part of a Team

Continuously- 2/3 or more of the time.

Tedious or Exacting Work

Continuously- 2/3 or more of the time.

Noisy/Distracting Environment

Occasionally- Up to 1/3 of the time.

Other

If Other, Description

Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

Yes, the Records/FOIA Analyst and an Assistant to the City Manager can perform the below primary tasks assigned to this position.

Receives, logs, and tracks Freedom of Information Act (FOIA) and public records requests within required deadlines.

Communicates with FOIA requesters and City departments to clarify requests, and to coordinate gathering, reviewing, and redacting responsive records.

Serves as the primary back-up to the Records/FOIA Analyst.

Manages FOIA payments to include entering payments into the FOIA management system and following up on outstanding FOIA invoices.

Maintains project trackers, timelines, and task lists to ensure progress of process improvement projects and Strategic Plan initiatives.

Coordinates logistics for process improvement training program.

Assists with gathering data regarding Strategic Plan updates.

Develops status reports and visual summaries of project data and performance metrics.

Provides administrative support to an assigned Assistant to the City Manager.

Provides administrative support to all members of the executive leadership team as needed.

Professional References

Please provide contact information for professional references.

Minimum Requests

Maximum Requests

Apply Now

Refine Your Search

administrative coordinator jobs in portsmouth va

Executive Administrative Coordinator

Operations Coordinator

Administrative Coordinator

Client Care Coordinator

Executive Admin Coordinator Real Estate (on-site)

Real Estate Division Operations Coordinator

Finance and Administrative Coordinator

Administrative Project Coordinator

Administrative Coordinator

Administrative Front Desk Coordinator

Office Coordinator

Office Coordinator

Temporary Administrative & Materials Coordinator

Student Program Administrative Coordinator

Branch Operations Coordinator

Office Coordinator

Estate Administration Coordinator

Administrative and Licensing Coordinator

Administrative Support Coordinator

Administrative Coordinator

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