Top 14 administrative coordinator Jobs in poughkeepsie ny

Executive Assistant/Project Coordinator
Mighty Plumbing Heating Air & Electric —Fishkill, NY
- $60,000 - $90,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Microsoft Excel
- Research
- Health insurance
- Dental insurance
Quick Apply
2d
Construction Administrative Coordinator / Construction Secretary
The O'Neill Group —Poughkeepsie, NY
- $45,000 - $55,000 a year
- Full-time
- Google Workspace
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Operations Coordinator
Scrub Masters Plus Corporation —Kingston, NY
- $24.88 - $29.97 an hour
- Full-time
- Spanish
- Google Workspace
- English
- Paid holidays
- Health insurance
Quick Apply
11d
Front Desk Coordinator
HUDSON VALLEY ORAL SURGERY PLLC —Fishkill, NY
- $20 - $27 an hour
- Dental office
- Surgery
- Mid-level
Patient Coordinator/Office Assistant, Holistic Medical Office
HNM, New Paltz —New Paltz, NY
- From $21 an hour
- Part-time
- Sales
- HIPAA
- In-person
- Wellness program
- Employee discount
Quick Apply
6d
Patient Coordinator (Medical Receptionist)
Access Physical Therapy & Wellness —Pleasant Valley, NY
- $18 - $20 an hour
- Full-time
- Word processing
- HIPAA
- High school diploma or GED
- Wellness program
- 401(k) matching
Administrative Coordinator
The Children s Home Of Kingston —Kingston, NY
- $18.00 - $21.42 an hour
- Full-time
- Office
- High school diploma or GED
- Children
- Disability insurance
- Health insurance
Quick Apply
Permit Coordinator, Residential Energy
Tesla —New Windsor, NY
- $18 - $27 an hour
- Full-time
- Computer literacy
- Residential
- Driver's License
- Commuter assistance
- Health savings account
5d
Full-Time Weekday Veterinary Receptionist (Care Coordinator) - Mahopac Animal Hospital
PetVet Care Centers —Mahopac, NY
- $18 - $23 an hour
- Full-time
- High school diploma or GED
- 1 year
- Entry level
- Paid parental leave
- Health insurance
Quick Apply
6d

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Executive Assistant/Project Coordinator

Mighty Plumbing Heating Air & Electric
Fishkill, NY

Quick Apply

Job Details

Full-time
$60,000 - $90,000 a year
2 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Microsoft Excel
Executive administrative support
Microsoft Office
Bachelor's degree
Business Administration
Time management

Full Job Description

Who We Are

We are a management team that operates multiple Home Service companies throughout the country that offer plumbing, HVAC and electrical services to residential and commercial customers. Our main goal is to build, support, and grow these companies to provide our customers with a turnkey experience, while establishing a great workplace environment for our employees.

Job Summary

We are seeking a dynamic and highly organized Executive Assistant/Project Coordinator to join our team. The Executive Assistant & Project Coordinator will provide a direct line of support to the CEO. This is not a traditional assistant role, you will act as the right hand to the CEO, responsible for organizing, prioritizing, and drive execution across both business and personal responsibilities.

This role also serves as a strategic partner to the execuite leadership team by providing high-levle administrative support, coordinating cross-function projects, and ensuring organizational priorirtes are executed efficiently. This role is responsible for managing executive schedules, facilitating communication, tracking key initiatives, coordinating meetings and events, and supporting special projects from planning through completion

Key Responsibilities

Executive Support:

Own the CEO's calendar completely. Prioritize high-value activities (revenue, leadership, hiring) and eliminate low-value meetings.
Prepare CEO daily/weekly agendas
Manage appointments, meetings, and tracel arrangements for CEO.
Coordinate and prepare meeting agendas, presentations, reports, and supporting materials.
Prepare reports, spreadsheets, presentations and executive reporting.
Attend meetings as needed, record meeting minutes, and track follow-up action items.
Screen and prioritze communications, correspondence, and requests on behalf of CEO.
Serve as a liaison between the CEO and executives, employees, vendors, and business partners.
Handle confidential information with discretion and professionalism.

Project Coordination:

Coordinate and monitor company initiatives, strategic projects, and operational improvement efforts.
Track key company initiatives, including hiring (leadership roles), marketing improvements and revenue driving projects.
Create simple dashboards and reporting to track progress.
Develop project timelines, track milestones, and esnure deadlines are met.
Collaborate with department leaders to gather updates and maintain project status reports.
Identify project risks, bottlenecks, and resource needs, escalation concerns when necessary.
Maintain project documentation, schedules, and implementation plans.
Assist with the execution of special projects and company-wide intiations.

Communication & Follow-Through:

Manage CEO inbox - Filter noise vs important communicaiton and ensure fast response times on critical items.
Ensure timely communication and accountability on execuitve directives.
Prepare regular status updates and progress reports for leadership review.
Ensure deadlines are met, push for updates without waiting to be asked.
Help run weekly leadership meetings (agendas, notes, follow-ups)

Personal Logisitcs & Management (For CEO):

Travel planning and family scheduling coordination as needed.
Manage and pay bills across personal life and business ventures
Vendor coordination (builders, contractors, etc.)

Special Projects:

Assist with business acquisitions (research, coordination)
Help organize financial and operational reporting, including budget preparation.
Support marketing coordination (vendors, timelines).

Qualifications

3-5+ years as Executive Assistant, Project Manager and/or Operations Coordinator.
Experience supporting a CEO or Business Owner is preferred.
Bachelor's degree in Business Administation, Project Management, or related field is preferred.
Strong organizational, planning, and time-management skills.
Excellent written and verbal communication abilities.
Advanced proficiency with Microsoft Office Suite, Google Workspace, and project management software.
Ability to manage multiple projects simultaneously while maintaining attention to detail.
Proven ability to work independently and exercise sound judgment.
High level of professionalism, discretion, and confidentiality.

Compensation & Benefits

Based on experience, background, and skills
Competitve health benefits package
Bonus Potential - Performance based tied to execution and company goals.
Growth Opportunity - This position can evolve over time into and Operations Leader.
Company laptop for use in office and remote work.

We are looking forward to hearing from you!

Pay: $60,000.00 - $90,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Executive administrative support: 3 years (Preferred)

Ability to Commute:

Fishkill, NY 12524 (Preferred)

Work Location: Hybrid remote in Fishkill, NY 12524

Quick Apply

Refine Your Search

administrative coordinator jobs in poughkeepsie ny

Executive Assistant/Project Coordinator

Construction Administrative Coordinator / Construction Secretary

Operations Coordinator

Front Desk Coordinator

Patient Coordinator/Office Assistant, Holistic Medical Office

Patient Coordinator (Medical Receptionist)

Administrative Coordinator

Permit Coordinator, Residential Energy

Full-Time Weekday Veterinary Receptionist (Care Coordinator) - Mahopac Animal Hospital

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