Top 5 Personal assistant Jobs in Poughkeepsie Ny

Executive Secretary to the Superintendent
Poughkeepsie City School District —Poughkeepsie, NY
- $72,471 - $83,083 a year
- School experience
- Google Workspace
- Mid-level
Executive Assistant
Westchester Medical Center —Kingston, NY
- $53,781 - $67,607 a year
- Full-time
- Microsoft Outlook
- Hospital
- Computer literacy
- Paid holidays
- Health insurance
Personal/office assistant
Portico New York, Inc —Kent, CT
- $20 - $25 an hour
- Part-time
- Office
- Administrative experience
- Driver's License
- Flexible schedule
Quick Apply

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ASSISTANT EXECUTIVE DIRECTOR RESIDENTIAL SERVICES (IDD)
The Arc Westchester —Hawthorne, NY
The expectation as a leader is to innovate and develop/implement/monitor best practices in Residential Services with the objective to build independence,…
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Executive Administrative Assistant (3+ years)
Impact Church Reynoldsburg —Reynoldsburg, OH
This person will be a fill in for volunteers that don't show up, so the candidate may end up doing anything from being a front door greeter to checking kids in…
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1st Shift Office Administrator
ID Logistics —West Jefferson, OH
Effective interpersonal and listening skills, telephone etiquette, superior oral and written communication skills, proofreading skills and attention to detail.
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Executive Secretary to the Superintendent

Poughkeepsie City School District -
Poughkeepsie, NY

Apply Now

Job Details

$72,471 - $83,083 a year

Qualifications

Google Workspace
Confidential information handling
Executive administrative support
Communication platforms
Collaborative technology platforms
Productivity software

Full Job Description

JobID: 1639

Position Type:
Administration/Civil Service

Date Posted:
6/23/2026

Location:
Poughkeepsie City School District

Date Available:
As soon as practicable

Closing Date:
Open Until Filled

BOARD OF EDUCATION

DEPARTMENT OF HUMAN RESOURCES

18 SOUTH PERRY STREET

POUGHKEEPSIE, NEW YORK 12601

RECRUITMENT BULLETIN #: 25-26-277 EXECUTIVE SECRETARY to the SUPERINTENDENT

JUNE 2026 POUGHKEEPSIE CITY SCHOOL DISTRICT

NOTICE OF POSITION

POSITION:

The Superintendent of Schools, Mr. Gregory Mott, is interested in receiving applications from qualified candidates for the position of:

EXECUTIVE SECRETARY to the SUPERINTENDENT

POUGHKEEPSIE CITY SCHOOL DISTRICT

POSITION OVERVIEW

The Poughkeepsie City School District (PCSD) is seeking a highly skilled, proactive, and discreet Executive Secretary to the Superintendent. This position serves as a trusted partner to the Superintendent of Schools, providing high-level executive, administrative, and organizational support in a fast-paced, student-centered public education environment.

The Executive Secretary plays a critical role in ensuring the efficient operation of the Superintendent's Office, coordinating communication, managing confidential information, and supporting district leadership priorities that advance equity, opportunity, and academic excellence for all students.

KEY RESPONSIBILITIES

Executive & Administrative Support

Serve as the primary administrative support to the Superintendent of Schools.
Manage complex calendars, schedule meetings, and coordinate internal and external engagements.
Prepare agendas, correspondence, presentations, reports, and briefing materials.
Attend meetings as required; record, transcribe, and distribute accurate meeting notes and summaries.

Communication & Coordination

Act as a professional liaison between the Superintendent, district leadership, staff, families, community partners, and external agencies.
Screen calls, emails, and visitors; respond independently to routine inquiries using sound judgment.
Draft and edit high-quality written communications with attention to clarity, tone, and confidentiality.

Operations & Office Management

Maintain organized digital and physical filing systems in compliance with records retention requirements.
Utilize modern office technologies including google suite, databases, and collaborative platforms.
Order and manage office supplies; assist with budget preparation and monitoring as assigned.

Confidentiality & Professional Judgment

Handle sensitive, confidential, and time-sensitive information with discretion and professionalism.
Exercise independent judgment in prioritizing tasks and resolving issues.

Special Projects

Support district initiatives and special projects at the direction of the Superintendent and/or designee.
Compile, analyze, and summarize data and information to support decision-making.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Demonstrated experience providing executive-level administrative support.
Strong proficiency in Microsoft Office Suite and Google Workspace; ability to learn new systems quickly.
Excellent written and verbal communication skills.
Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
Ability to work independently, anticipate needs, and solve problems proactively.
High level of professionalism, tact, diplomacy, and customer service.
Ability to maintain confidentiality and handle sensitive matters appropriately.

PREFERRED QUALIFICATIONS*

Associate's degree or higher in business administration, secretarial science, or a related field.
Minimum of 4 years of progressively responsible administrative or executive support experience.
Experience working in a school district, public sector, or complex organizational setting.
Supervisory or team-lead experience.

An equivalent combination of education, training, and experience will be considered.

APPOINTMENT:

Appointment will be made by the Board of Education upon the recommendation of the Superintendent following assessment of training, experience, certifications, credentials and evaluation of service. Personal interviews shall be scheduled where appropriate.

EFFECTIVE DATE:

As soon as practicable

SALARY:

Salary is commensurate with experience and in accordance with applicable agreements. $ 72,471-$83,083

TO APPLY:

Please visithttps://www.applitrack.com/poughkeepsieschools/onlineapp/ to fill out an online internal application. *Please refer to Job ID: 1639.

The Poughkeepsie City School District is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, religion, national origin, disability, age, or marital status; nor does it apply any other arbitrary measure which would tend to deprive persons of their constitutional rights.

Apply Now

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Executive Secretary to the Superintendent

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