Executive Assistant / Social Media Manager
Location: Poughkeepsie, NY
Employment Type: Part-Time
Reports To: Executive Management
Position Overview
We are seeking a highly organized, proactive, and creative Executive Assistant / Social Media Manager to support the day-to-day operations, communication, and growth of a growing business organization in the beauty space.
This is a multifaceted position that combines executive assistance, front-desk operations, client communication, content creation, social media management, and internal business reporting.
The ideal candidate is someone who can confidently manage multiple responsibilities, communicate professionally with clients and staff, create high-quality content, and work directly with executive management.
Key ResponsibilitiesFront Desk & Client Communication
- Work reception and provide a professional, welcoming experience for clients.
- Answer and manage incoming phone calls.
- Respond to emails, inquiries, and client communications.
- Assist with appointment scheduling and general client needs.
- Direct calls, messages, and requests to the appropriate person.
- Maintain a professional and organized front-desk environment.
- Serve as a primary point of communication between clients, staff, and management.
Content Creation & Social Media
- Film and create content on behalf of the organization.
- Produce a variety of content including:
- Social media videos
- Commercials
- Vlogs
- Promotional videos
- Behind-the-scenes content
- Educational content
- Photo and video content
- Assist with developing creative concepts, scripts, and content ideas.
- Capture content throughout day-to-day business operations.
- Edit or coordinate the editing of social media content.
- Manage and maintain consistent social media activity.
- Assist with captions, posting, scheduling, and content planning.
- Stay current with social media trends and identify opportunities to increase engagement and visibility.
Executive Assistance
- Provide direct administrative support to executive management.
- Assist with scheduling, organization, meetings, projects, and follow-ups.
- Manage communications and administrative tasks as assigned.
- Coordinate with employees, clients, vendors, and other contacts.
- Assist with special projects and business initiatives.
- Maintain confidentiality regarding business and financial information.
- Help ensure important tasks and deadlines are completed efficiently.
Financial Reporting & KPI Management
- Prepare internal financial and operational reports.
- Track and organize key performance indicators (KPIs).
- Prepare weekly and monthly performance reports.
- Monitor business metrics including sales, revenue, client volume, average ticket, memberships, employee performance, and other management-defined KPIs.
- Organize information into clear and easy-to-understand reports.
- Identify trends, discrepancies, and notable changes in performance.
- Provide management with accurate information to assist in business decision-making.
Ideal Candidate
We are looking for someone who is:
- Extremely organized and detail-oriented
- Professional, personable and outgoing.
- Comfortable interacting with clients
- Confident answering phones and handling communications
- Creative and comfortable filming video content
- Comfortable being around cameras and social media
- Proficient with computers, spreadsheets, and common business software
- Comfortable working with numbers and financial information
- A fast learner who can quickly learn new systems
- Able to multitask and prioritize in a fast-paced environment
- Self-motivated and able to work independently
- Comfortable working directly with executive management
- Reliable, punctual, and willing to take ownership of responsibilities
Important
This position supports multiple businesses within the organization. The selected candidate will be expected to manage communications, content creation, administrative responsibilities, and reporting across the organization.
The role is ideal for someone who enjoys variety and wants to be directly involved in the operations and growth of multiple businesses rather than performing one narrow function.
Core Responsibilities
Executive Assistance | Reception | Client Communication | Content Creation | Social Media | Financial Reporting | KPI Tracking | Administrative Operations
Pay: $16.50 - $18.00 per hour
Expected hours: 25.0 – 35.0 per week
Benefits:
- 401(k)
- Employee discount
- Flexible schedule
Work Location: Hybrid remote in Poughkeepsie, NY 12603
